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Internship Opportunity in Kenya - Registry Assistant

Registry Assistant Internship

Responsibilities

·         Mail receipt from within and outside the Council of Governors
·         Sorting, cross referencing, filing of correspondences and responses according to COG indexing plan and forwarding the same to the marking officer for direction in file

·         Weekly file tracing in the offices of action officers and recording all files and advising users on the records management best practices.
·         Assist in the indexing of documents received to ensure easy retrieval and maintaining accurate records of documents movements
·         Opening of new files when need arises and ensuring all Records Management Unit requirements are met for efficient service delivery
·         Dispatch of all mail and maintenance of a tracing register after adherence to the required security grading
·         Retrieve closed records when required by users for reference purposes.
·         Ensure files are preserved well and torn ones are promptly repaired
·         Control access to the Records Management area in order to safeguard the documents integrity from unauthorized access.

Qualifications

·         A certificate or Diploma in Records and Archives Management or Information Studies from a recognized Institution.
·         Computer literacy is a must.
·         Good communication and interpersonal skills, time management should also be possessed.
·         Ability to read and prioritize official documents urgency is essential. Must be able to work with minimal or no supervision.
·         Knowledge of file digitization, understanding and use of the Integrated Records Management System (IRMS) is an added advantage
How to Apply
Interested candidates should send a CV, cover letter, copies of ID, certificates and testimonials to hrcog@cog.go.ke and indicate the name of the position you are applying for as the Email subject.

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