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Administrator Job in Kenya

Job Title: Administrator - Lifting Services
Department: Lifting Services
Position Reports to: Manager - Lifting Services

Purpose of the Job: To organize and coordinate the division’s operations, procedures and resources to facilitate effectiveness and efficiency in the day to day operation. 
Operational Roles and Responsibilities
  • Implementing general administrative procedures and policies including policies on communication, office security, office cleanliness and health and safety within the division.
  • Maintaining all documentation and feedback related to the division
  • Coordinating orientation of new employees in the division
  • Support the Division Head in drafting reports required for senior management meetings
  • Coordinating meetings, conferences and presentations for the division.
  • Typing official documents as directed by the head of the division
  • Filing any contracts and or agreements that are relevant to the division’s work
  • Applying for compliance certificates for all the equipment within the division
  • Logging all queries and requests to the division’s from both internal and external sources
  • Working with the head of division to prepare draft correspondence and documents
  • Keeping a record of all meetings for the section and drawing action plans for follow up sessions.
  • Passing feedback from the section to end users in a timely and professional manner
  • Supporting the Division Head in drafting internal and external communication protocols
  • Maintaining files; including daily filing, file organization, opening files, closing files, etc.
  • Prepare daily reports on the location and mechanical status of equipment
Perform any other relevant duties that may be assigned by the supervisor within the scope of the position.
Key Result Areas:
The jobholder’s accountability areas are as follows;
  • Effective Communication
  • Customer satisfaction
  • Availability of requisite office supplies
  • Safe custody of documents
  • Prompt response to all enquiries
  • Effective of an efficient filing and document retrieval system
Knowledge and Skills Required:

The jobholder must possess
  • University degree  or Diploma in Office Management
  • Computer literate
  • Good interpersonal skills
  • Ability to multitask
  • Organized and detailed oriented
  • Able to meet deadlines
  • Exposure in counseling will be an added advantage
  • 3 years working experience
Qualified persons to apply at quoting current and expected salary. 
Only shortlisted candidates will be contacted.

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