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Administrator Career in Nairobi, Kenya (50K)

Vacancy Announcement 

Salary: KES 40,000 – 50,000 Gross
Location: Industrial area, Nairobi

Our client, a leading provider of clearing and forwarding services is looking to hire an Administrator under the Lifting Services division. 

The role of the Administrator is a support role and multidimensional, and the jobholder will interact and create relations with the division head, other employees as well as clients.  

Candidates with experience in logistics transport or freight companies are encourages to apply. 

In general, the Administrator will be responsible for:
  • Support the divisional head in organizing and coordinating the division’s operations, procedures and resources to facilitate effectiveness and efficiency in the day to day operation.
  • Implementing general administrative procedures and policies including policies on communication, office security, office cleanliness and health and safety within the division;
  • Maintaining all documentation and feedback related to the division;
  • Coordinating orientation of new employees in the division;
  • Support the Division Head in drafting reports required for senior management meetings;
  • Coordinating meetings, conferences and presentations for the division;
  • Typing official documents as directed by the head of the division;
  • Filing any contracts and or agreements that are relevant to the division’s work;
  • Applying for compliance certificates for all the equipment within the division;
  • Logging all queries and requests to the division’s from both internal and external sources;
  • Working with the head of division to prepare draft correspondence and documents;
  • Keeping a record of all meetings for the section and drawing action plans for follow up sessions;
  • Passing feedback from the section to end users in a timely and professional manner;
  • Supporting the Division Head in drafting internal and external communication protocols;
  • Maintaining files; including daily filing, file organization, opening files, closing files, etc.;
  • Prepare daily reports on the location and mechanical status of equipment; and
  • Perform any other relevant duties that may be assigned by the supervisor within the scope of the position.
Accountability areas
  • Effective communication to all stakeholders
  • Customer satisfaction as per company standards
  • Ascertaining the availability of requisite office supplies
  • Ensuring the safe custody of document
  • Prompt response to all enquiries
  • Effective and efficient filing and document retrieval system.
The successful candidate should have the following qualifications:
  •  A University degree  or Diploma in relevant field
  • Experience in administration in operations, logistics, transport, freight, constructions and engineering in preferred.
  • Basic staff administration exposure such s attendance and leave management will be an added advantage.
  • Computer literate with excellent Word and Excel Reports and presentation writing skills.
  • Good interpersonal and team work skills.
  • Ability to multitask and meet deadlines set.
  • Must be organized and detailed oriented
  • Able to plan and executive work while under minimum supervision.
If you qualify for this position, please apply for the vacancy by emailing us on before 30th June 2017 by 5PM close of business. 

Only qualified candidates will be contacted.

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