Administrative Officer
Samasource is a social enterprise
that provides dignified, internet-based work to people living in poverty. We
build technology that helps leverage the brain-power of the poor so they can
lift themselves out of poverty by providing valuable services to companies
around the world.
Job Description:
Reporting to the Administration
Coordinator, the incumbent will assist in the day to day running of the
Administration Department.
Responsibilities
·
Ensuring all administrative services
are running smoothly and escalating problem areas on time.
·
Ensuring that staff transport
scheduling is done in a precise and timely manner.
·
Assisting with planning and booking
of transport and accommodation for staff travel, both local and international.
·
Receiving communication from external
parties and ensuring it gets directed to the concerned department and where
required, provide feedback.
·
Ensuring reconciliation of meal
deductions is done on time and any errors are rectified before close of
payroll.
·
Managing the facility maintenance
schedule and handling maintenance escalations by ensuring the appropriate
vendor is notified on time.
·
Verifying all admin related vendor
invoices and deliveries and liaising with the finance department for payment.
·
Facilitating logistics for all company
events, including sitting on planning committees where required.
·
Working closely with all other
departments to ensure facilities meet requirements, and ensuring that the admin
department provides a clean, safe and friendly working environment to all staff
at all times.
·
Working with the IT department to
create and manage a meeting room scheduler, including managing access to
restricted areas.
·
Creating and providing periodic and
ad hoc reports.
·
Performing any other duties as may be
assigned from time to time
Qualifications
·
Degree in Business Administration or
equivalent.
·
Experience with MS Office
applications with strong proficiency in MS Word and MS Excel.
·
Solid knowledge of office procedures.
·
Minimum of 3 years’ practical
experience in a reputable organization.
Personal Characteristics
·
Posses strong communication skills,
both verbal and written with good interpersonal skills.
·
Have the ability to prioritize work
requests and deliver on time with minimal errors.
·
Be flexible to work various shifts.
·
Demonstrate good analytical and
problem solving skills.
How To Apply
Click here to apply. Applications should be received by July 4th 2017
Only shortlisted candidates will be
contacted.