International Rescue Committee
Job Vacancy: Sub-Grant
Finance Manager
Sector: Grants
Location: Kenya
Employee Type: Regular
Employee Category: Full Time
Job Purpose / Objective: The Financial Manager has overall responsibility for the finance
and sub-grant functions for the country program.
Key Responsibilities
1. Sub – Grants Management
·
Reconcile sub-grant financial reports
·
Review sub-grant financial reports
from field office and provide feedback as necessary
·
Prepare sub-grant reconciliations for
Program and Finance review and sign off
·
Review sub grantee cash requests
·
Manage and track, with IRC field
finance staff, all sub-grant budgets and obligations
·
Inform the Sub grant finance
controller of major budget fluctuations, significant overspending or under
spending
·
Liaise with IRC Field Finance Staff
to ensure completeness, correctness and accuracy of sub-grantee financial
reports
·
Liaise with local CBOs and INGOs
·
Liaise with IRC Financial Controller
and IRC Headquarters in regards to any sub-grant reconciliation or payment
request as necessary
·
Conduct pre-award assessments of new
sub grantees
·
Responsible for conducting financial
and general compliance monitoring visits for sub grantees
·
Prepare monitoring reports and
compliance work plans after each monitoring visit.
·
Coordinate, prepare for and conduct
financial and compliance trainings and follow-up training for IRC field finance
staff and sub-grantees
·
Work with Senior Sub grant Officer to
ensure that all logistical arrangements for CBO/NGO training workshops are made
and confirmed in a timely manner
·
Liaise with the partnership manager
in identifying gaps for capacity building of the partners
·
Follow up on pre-assessment
reviews to determine capacity needs of sub-grantees and oversee sub-grant
reporting and undertake verification of reported expenditure
·
Review the Cash request of sub grants
and ensure timely transfer of funds and review of sub-grant advanced amounts
versus expenditures reported
2. Budgets development, Operating budget update and, Donor
Reports
·
Working with program staff to prepare
grant budgets to support new proposals or realignments to ensure adequate
coverage of country operating costs and NY direct and indirect costs.
·
Assisting in the development and
preparation of cost allocation processes for overarching costs that comply with
donor regulations on allowable costs.
·
Operating budget – Working on the
formulation of annual operating budgets, operating budget reforecast. Review
operating budgets of the allocated filed sites.
·
Update quarterly CO operating budget
and advise the outcome to the finance controller
·
Attend assigned Grant Opening and
Closing Meetings for all Field Office
·
Preparation of donor financial
reports as per the donor agreements & contracts and ensuring donor
regulations are adhered to for all aspects of the operations
·
Active participation in Nairobi BvAs
review meeting and providing feedback on all finance related action points and
Closely monitor all grants to ensure that no grants are overspent or under
spent through checking of over/under expenditure on the Budget vs. Actuals
prepared by the Finance Officer
·
Review of actual vs. budget results
to ensure maximum utilization of budgeted amounts and to provide
recommendations for realignments as required.
·
Ensure that BvAs are provided to
relevant parties on time and accurately by the 15th of every month.
·
Supervisor the senior finance office
budget & compliance for timely submission
·
Be a focal person for assigned grant
reporting and budget development.
·
Submit accurate and timely donors
report to relevant staffs
3. Training & Staff Management
·
Develops and implements a training
program for the country’s international and national finance staff to ensure
staff development and minimize IRC’s exposure when staff are absent or depart.
·
Maintains current job descriptions
for all positions within the finance group.
·
Ensures comprehensive and
constructive performance reviews are completed on a timely basis and
facilitates discussion of performance and career options with all country
finance staff.
·
Oversees training and technical
support to country program, logistics and administrative staff for skills
improvement in the areas of accounting, reporting and internal control.
4. Field office monitoring & reporting
·
Prepare a standard field visit
schedule and conduct field visit
·
Prepare field monitoring report and
update finance controller the visit
·
Asses field office internal control
system and advise FC if any gap
5. Document Management
·
Review internal system of record
retention to ensure compliance with IRC policy
·
Ensure maintenance of uniform
standards for documentation; including forms, support documents etc for
partners file
·
Ensure sufficient procedures for
retention of documents; proper and systematic filing for ease of access;
·
Control access to financial records
to authorized staff only.
Key Result Areas
Strengthen and maintain the integrity
of finance systems, ensuring smooth financial operations for supporting program
work, updating and generating timely financial information to the management,
donors, partners and other organizational levels.
How to Apply
CLICK HERE to
apply online
IRC leading the way from harm to
home.
IRC is an Equal Opportunity Employer.
IRC considers all applicants on the basis of merit without regard to race, sex,
color, national origin, religion, sexual orientation, age, marital status,
veteran status, disability or any other characteristic protected by applicable
law.
If you need assistance in the
application or hiring process to accommodate a disability, you may request an
accommodation at any time. Please contact Talent Acquisitions at
IRC.Recruitment@rescue.org. As required by law, the IRC will provide reasonable
accommodations to qualified applicants and employees with a known disability.