Danish Refugee Council (DRC)
Project Accountant
Workplace: Kakuma
– Kenya
Contract type: National
contract
Background: The
Danish Refugee Council (DRC) has been providing relief and development services
in the Horn of Africa since 1997.
Using a protection of human rights
framework, DRC has mainly focused on Somalis who are displaced by conflict.
Programmes include protection, livelihoods, food and NFI distribution, water
and sanitation, and advocacy amongst others.
Currently there is over 150 DRC staff
in the region. The last 2 years have seen some growth in programme size, but
primarily there has been a growth in the number of support and management
functions demanded and required by the programme offices, in order to maintain
quality and accountability.
Purpose: The
purpose of the project accountant position is to support in managing and
coordinating all financial aspects of the program to ensure there is optimal
compliance with contract obligations.
In order to achieve this, the project
accountant, shall support the interpretation and enforcement of all contract
obligations in sub recipient contracts, provide on continuous support,
supervision and advice to sub recipients to comply with standard contract
clauses to enhance compliance.
The project accountant shall support
the finance and admin coordinator in developing grants portfolio performance
reports with a view to monitoring and ensuring that DRC, donor and sub-grants
budgets are effectively and timely utilized as per program work plan and
targets, review sub recipients financial reports submitted against program
targets and sub reciepient contract provisions in consultation with relevant
program staffs.
The project accountant will be
directly involved on day to day operations of Kakuma finance unit under the
supervision of Finance and Administration Coordinator.
Key Responsibilities
Sub grantees Management
·
Management of sub grantees by
ensuring financial reports are received on time as per specific contracts and
properly filed for future reference, reviewing financial reports and support
documents, follow up on any matters arising from received documentation.
·
Play a supporting role in Grant Kick
off and Close-Out meetings, as well as in general grant management meetings.
·
Monitor partners budget absorption to
ensure accurate tracking of implementation, progress and timely alerts to
potential challenges/obstacles
·
Ensure comprehensive grant files are
maintained up to date
·
Tracking of funds disbursements from
donors and to partners
·
Act as a liaison with the various
implementing partners on financial and compliance issues
·
Provide standard reporting templates
to partners
·
Consolidation of partner’s financial
reports and reconciliation to DRC financial reports (BFU).
·
Coordinate all internal, external
grant review and audit processes to partners
·
Finance operations
·
Maintain cashbooks as recommended and
ensure timely submission to DRC Country Office
·
Monitor petty cash and conduct weekly
cash counts.
·
Ensure cash counts are at least done
once per week and at the end of each month before closing cashbooks.
·
Monitor cash-flow and ensure timely
Kakuma programmes cash requests to Country Office
·
Ensure that there are proper
supporting documents for all the transactions.
·
Ensure costs are shared fairly,
transparently and consistently according to DRC and donor policies.
·
Ensure timely payment of salaries,
suppliers, partners, etc.
·
Supervise the submission of financial
scanned vouchers to Country Office
·
Monitor liability control accounts on
monthly basis and ensure timely clearance of any outstanding balances.
·
Preparation of quality financial
reports and submission to Country Office for approval before submitting to the
donor on timely basis.
·
Ensure that accurate financial
information is provided for purpose of planning, budget development and
expenditure controls.
Qualifications Required
·
Bachelor of Commerce
(Finance/Accounting option); Business management qualification such as CPA,
ACCA or equivalent is an added advantage
·
At least 4 years’ relevant experience
in a similar role.
·
Experience working with NGOs and
donor-funded projects
·
Experience in working in a consortium
and with implementing partners
·
Demonstrated experience in capacity
building and mentoring.
·
Fluent in written and spoken English.
·
Excellent interpersonal and teamwork
skills, working with different groups and nationalities.
·
Good knowledge of excel and other
analytical tools
Essential Competencies:
·
Excellent interpersonal and teamwork
skills, working with different groups, partners and nationalities.
·
Strong initiative and self-motivated,
with a strong commitment to teamwork and humanitarian principles.
·
Flexible, enthusiastic and
willingness to learn from others.
·
Ability to multi-task and cope with
competing demands under tight deadlines.
·
Identify priority activities and
assignments, adjust priorities as required.
·
Ability to establish and maintain
good working relationships in a multi-ethnic, multi-cultural and
multi-disciplinary environment.
Position Description
Start of Contract: February 2017
Duration: 15
Months (3 month probation)
Reports to: Project
Coordinator
Local candidates strongly encouraged
to apply
General
Commitments: DRC
has a Humanitarian Accountability Framework, outlining its global
accountability commitments. All staff are required to contribute to the
achievement of this framework (http://www.drc.dk/HAF.4265.0.html).
All DRC staff must be committed to the Red Cross Code of Conduct, as well as
the Core Humanitarian Standards.
Posting details: This position is field based and a non-family duty
station. Kakuma lies at Safety Level 3.
Construction Officer
Workplace: Kakuma – Kenya
Contract type: National contract
Background: DRC began operating in Kenya in 2005 with assistance to
refugees and displacement-affected communities via implementation of protection
and livelihoods activities.
DRC works in Dadaab and Kakuma
refugee camps, as well as in Nairobi and Mombasa to assist urban-based
refugees.
In the Kakuma Refugee Camp, (Turkana
County), DRC assists refugees throughout East Africa but primarily from South
Sudan with protection and livelihoods/self-reliance programs. Host
community members also benefit from DRC activities.
Currently there are over 130 DRC staff
in the Kenya country program, 21 of whom work in Kakuma. With funding
from UNHCR and other donors, DRC will continue to provide both humanitarian
assistance and longer-term development support to existing refugees, new
arrivals, and the host community in Kakuma and expand activities into the new
Kalobeyei settlement area.
Purpose: The
Construction Officer is needed to ensure proper implementation of construction
activities across all DRC intervention areas.
Activities include facility design,
creation of BoQs, facilitating call for bids and bid analysis, selection of
appropriate construction companies, monitoring and evaluation of all
construction works, facilitating payment for contractors, and ensuring all
previously constructed facilities are maintained and properly functioning.
Construction activities include but
are not limited to design and construction of SGBV safe spaces and safe havens,
DRC field offices, storage facilities, rehabilitation of existing structures,
and installation of water catchment devices.
Key Responsibilities
·
Develop working drawings (both soft
and hard copies), bills of quantities, breakdown estimates, technical
specifications, and tender dossiers for all construction projects under both
Protection and Livelihoods sectors including but not limited to:
1. Safe Spaces (2 or more)
2. Storage sheds (4)
3. Rehabilitation of shipping containers to create office
space/storage facility (2)
4. Installation of water catchment devices on existing
buildings (4 or more)
5. Construction of tent platforms (1 or more)
·
Staff accommodation blocks (depending
on funding, 1 or more)
·
Maintain accepted Infrastructural
standards for the sector and ensure that project staff, partner agencies and
recipient communities understand, accept and adhere to these standards.
·
Ensure that various technical
Templates (including bill of quantities, bill of materials and reporting
formats) are in line with the Regional Infrastructure Manual (2016) and are
well used.
·
Review of the technical
specifications, engineering designs and work schedules to ensure consistency
with the most appropriate technology and existing ministry /sector standards.
·
Assist the DRC logistics unit with
the technical evaluation of the bids for those works
·
Supervise the construction of the
facilities on a day-to-day basis
·
Conduct final inspections and
recommend payments to contractors based on measured works
·
Take into consideration the following
aspects: Fire breaks, drainage systems, Sphere standards, accessibility, and
environmental concerns
·
Ensure the Quality Control of the
implemented activities.
·
Ensure maintenance of existing DRC
facilities; assist the Support Office with ensuring repairs and routine
maintenance is conducted on all DRC facilities
·
Provide technical support for
possible environmental engineering projects such as check dams and water pans
·
Carry-out technical assessments
·
Monitor and certify progress of works
according to work schedules indicated in contracts, verify completion rates in
order to release milestone payments to contractors
·
Follow up of budget and costs for all
assigned projects
·
Regular reporting to Area Manager by
copying RIC (Regional Infrastructure Manager) as per agreed format (monthly,
quarterly, and yearly)
·
Participate in relevant meetings
·
Perform other related tasks as
instructed by DRC Area Manager
Personal Specifications
·
Bachelor’s degree or higher in
Architecture, Civil, Environmental, or Structural Engineering, or in Building
and Construction
·
Minimum 5 years working experience in
the field of building and construction; experience must include design, BoQ
creation, call for bids, bid analysis, contractor selection, monitoring of all
day-to-day construction activities, facilitating payment to contractors, and
evaluation through defects and liability period
·
Demonstrated understanding of
engineering, architectural, and other construction drawings
·
Demonstrated understanding of
building methods and elements of a construction project
·
Demonstrated understanding of AutoCad
software
·
Decisive individual, works well under
pressure, particularly when faced with unexpected events or delays
·
Must have good interpersonal skills
and personal integrity
·
Possess good analytical, writing, and
communication skills in English
·
Ability to work in an economically
unstable and geographically harsh environment
·
Although not required, candidates
with previous NGO experience in a refugee setting have an advantage
Reporting Arrangements: The Construction Officer will work closely with the
Livelihoods and Protection Team Leaders, but will report directly to the Area
Manager.
Local candidates encouraged to apply
Position Description
Start of Contract: 1 February 2017
Duration: 6 months
General
Commitments:
DRC has a Humanitarian Accountability Framework, outlining
its global accountability committments. All staff are required to contribute to
the achievement of this framework into the work of DRC (http://www.drc.dk/HAF.4265.0.html)
Posting details: This position is field based and a non-family duty station.
Kakuma lies at security phase 3.
Program Assistant
Workplace: Kakuma – Kenya
Contract type: National contract
Background: DRC began operating in Kenya in 2005 with assistance to
refugees and displaced communities via implementation of protection and livelihoods
activities.
DRC works in Dadaab and Kakuma
refugee camps, as well as in Nairobi and Mombasa to assist urban-based
refugees.
In the Kakuma Refugee Camp, (Turkana
County), DRC assists refugees throughout East Africa but primarily from South
Sudan with protection and livelihoods/self-reliance programs.
Host community members also benefit
from DRC activities. Currently there are over 130 DRC staff in the Kenya
country program, 21 of whom work in Kakuma.
With funding from the United States,
Denmark, the UNHCR, and other donors, DRC will continue to provide both
humanitarian assistance and longer-term development support to existing
refugees, new arrivals, and the host community in Kakuma and expand activities
into the new Kalobeyei settlement area.
Purpose: Under
the supervision of the Project Coordinator, the Project Assistant will be
responsible for providing project and operational support to Community Flood
Resilience Programme (CFRP) in Kakuma.
The incumbent will be responsible for
documentation, filing, recording minutes, organizing meetings/workshops and
liaising with the country finance and logistics team to ensure timely support
to field teams.
The Project Assistant will also help
with the coordination of high level visits to the project, tracking partner
reports by following up various actions, and disseminating information to CFRP
staff.
The incumbent will work closely with
the DRC staff in the Kakuma office to exchange information and support project
delivery.
Key Responsibilities:
Team / Consortium Support
·
Ensure timely and accurate execution
of the day-to-day CFRP project requirements by ensuring project master work
plans are followed, handling information requests and inquiries, advising
visitors, scheduling meetings, and complete project documentation, among other
related tasks
·
Support the Project Coordinator in
coordinating activities including trainings, kick-off and program review
meetings, field visits, and internally and externally organized workshops. This
role will also include taking meeting notes for those meetings/workshops
attended, preparation of materials for programmatic meetings, and compilation
and distribution of meeting minutes and relevant information about CFRP
·
Communicate with implementing
partners as advised by the Project Coordinator
·
Organize and coordinate visits by
partners, county government authorities, country teams or headquarter staff
·
Liaise regularly with staff in other
departments, field offices, consultants, partners, and other external contacts
to ensure effective information flow and timely actions
·
Maintain an effective filing system
to include key correspondence, organization/project reports, financial
information and other relevant documents
·
Responsible for day-to-day project
correspondence, information sharing and filing, ensuring that appropriate
follow-up actions are taken for the Project Coordinator
·
Maintain records and track the status
of the CFRP staff action items
·
In liaison with the DRC Finance
Department and Area Manager, review financial reports of CFRP
team/consortium members and BFUs and communicate management decisions on
the same to CFRP partners
·
Ensure compliance of financial
processes and financial records according to DRC and donor rules, regulations,
policies and strategies
Programme Support
·
Support project implementation
processes as directed by the project coordinator. With support from the M&E
and CFRP technical teams, play a focal role in new project inception processes
that involves ensuring work plans, budgets, office space, staffing etc. are in
place for project start-up activities
·
Collection, analysis and presentation
of information for identification of areas for support and program formulation/
implementation
·
Develop talking points, background,
and briefing materials for meetings, publicity, and advocacy in collaboration
with the Regional Communications officer in Nairobi
·
Ensure that all key program
documentation is filed and easily accessible and retrievable
·
Monitors and checks project
management reports for compliance with activities, expenditures and work
plans
·
Create and maintain project files,
database, and preparation of budget revisions, revision of projects, and
project status, determination of unutilized funds, operational and financial
closure of a project
·
With support from DRC Administrative
Unit, make logistical arrangements for program staff and guests, flight
bookings and accommodation
Skills & Qualifications:
·
A University Degree in Agriculture,
Business, Social Sciences or any other related degree
·
Minimum 2 years of relevant program
and/or administrative experience is required
·
Excellent knowledge of Project
Management and Support is required
·
Experience in the use of computers
and office software packages (MS Word, Excel, etc.) and knowledge of
spreadsheet and database packages
·
Ability to perform a variety of
standard tasks related to programs management, including screening and
collecting of project documentation, project data entering, preparation of
revisions, filing, provision of information
·
Flexible, with ability to work handle
multiple tasks and meet strict deadlines
·
Strong planning, organization and
problem solving skills with ability to work hands-on, independently, and within
team in a difficult work environment
·
Excellent report writing skills in
English
·
Strong communication (written &
spoken) and interpersonal skills
·
Ability to work cooperatively with
staff from diverse cultures
Previous experience working with an NGO is preferred
Previous experience working with an NGO is preferred
Local candidates strongly encouraged to apply
Position Description
Start of Contract: February 2017
Duration: 15 Months (3 month probation)
Reports to: Project Coordinator
General
Commitments: DRC has a Humanitarian Accountability Framework, outlining
its global accountability commitments. All staff are required to contribute to
the achievement of this framework (http://www.drc.dk/HAF.4265.0.html).
All DRC staff must be committed to the Red Cross Code of Conduct, as well as
the Core Humanitarian Standards.
Posting details: This position is field based and a non-family duty
station. Kakuma lies at Safety Level 3.
Project Coordinator
Workplace: Kakuma – Kenya
Contract type: National contract
Background: DRC began operating in Kenya in 2005 with assistance to
refugees and displaced communities via implementation of protection and
livelihoods activities.
DRC works in Dadaab and Kakuma
refugee camps, as well as in Nairobi and Mombasa to assist urban-based
refugees.
In the Kakuma Refugee Camp, (Turkana
County), DRC assists refugees throughout East Africa but primarily from South
Sudan with protection and livelihoods/self-reliance programs.
Host community members also benefit
from DRC activities. Currently there are over 130 DRC staff in the Kenya
country program, 21 of whom work in Kakuma.
With funding from the United States,
Denmark, the UNHCR, and other donors, DRC will continue to provide both
humanitarian assistance and longer-term development support to existing
refugees, new arrivals, and the host community in Kakuma and expand activities
into the new Kalobeyei settlement area.
Purpose: To
coordinate and provide technical oversight in implementation of Community Flood
Resilience Project (CFRP) in Kakuma.
The Project Coordinator will directly
report to the DRC Area Manager in Kakuma and regularly provide updates to the
Team Steering Unit (TSU).
Key Responsibilities
·
Spearhead and oversee the
implementation of the Community Flood Resilience Project (CFRP) in Kakuma
·
Supervise and provide management,
leadership and technical support to the CFRP partners in Kakuma
·
Represent CFRP in Kakuma and liaise
with national and county government authorities as well as international and
national NGOs in Kakuma
·
Ensure CFRP visibility in Kakuma
through sharing of information on CFRP work with stakeholders, attend and
participate in community meetings as needed
·
Strengthen communication channels and
networking with local authorities and any other stakeholders; ensure good
relations are maintained
·
Review project progress reports with
work plans and budget spending and give early recommendations and updates to
Team Steering Unit (TSU) on deadlines met and burn rates
·
Regularly monitor project
implementation, related expenditure, and periodic reporting
·
Ensure proper understanding and
compliance to donor grant policies by all CFRP partners through constant
coaching and mentoring of staff
·
Oversee administrative, human
resources, logistics, and fiscal management of project operations
·
Prepare and submit progress reports
and other reporting material to the Area Manager, TSU and other senior staff;
assist in preparation of quarterly and bi-annual reports
·
Prepare, monitor and review CFRP
partner action plans
·
Build a united and cohesive team and
facilitate staff development through identification of gaps in staff performance
and identification of opportunities for staff development
·
Ensure, in consultation with finance
and logistics assistants – that all local expenditure is accounted for and
proper records are kept of all cash movements as per DRC finance and procurement
procedures
·
Ensure universal standards (CHS,
Sphere) are upheld and the project meets DRC accountability framework standards
Reporting Arrangements: The Project / Team coordinator will directly report to
Area Manager while discharging his/her duties in Kakuma. The officer will work
in closely with Team Steering Unit (TSU) and sector leads.
Personal Specifications
Essential:
·
Relevant Bachelor degree level
qualification e.g. agriculture, environment, Engineering, International
Development, or related field
·
Extensive knowledge and exposure to
Resilience Programming
·
Extensive experience in flood
mitigation and dryland agriculture
·
At least 5 years of working
experience in a similar position involving management as well as technical
responsibilities
·
Proven leadership, team-building, and
management experience
·
Proven experience in training using
participatory adult learning methodologies in dry land farming and flood
management systems
·
Excellent report writing and
documentation skills in English
·
Experience in working in Northern
Kenya
·
Self-motivated to remain updated with
new flood trends and technology, willingness to learn latest resilience
techniques
·
Ability to form systems and
procedures and ensure their adherence
Demonstrated communication and negotiation skills
Demonstrated communication and negotiation skills
Local candidates strongly encouraged to apply
Position Description
Date of Employment: February 2017
Duration: 15 Months (3 month probation)
General
Commitments: DRC has a Humanitarian Accountability Framework, outlining
its global accountability commitments. All staff are required to contribute to
the achievement of this framework (http://www.drc.dk/HAF.4265.0.html).
All DRC staff must be committed to the Red Cross Code of Conduct, as well as the
Core Humanitarian Standards.
Posting details: This position is field based and a non-family duty
station. Kakuma lies at Safety Level 3.
M&E Assistant
Workplace: Kakuma – Kenya
Contract type: National contract
Background: The Danish Refugee Council (DRC) is a humanitarian,
non-governmental, non-profit organization founded in 1956 that works in more
than 35 countries throughout the world.
DRC has been operating in East Africa
and Yemen for over a decade, running a combination of livelihood, protection, advocacy
and relief programmes. In Kenya, DRC has programme offices in Nairobi, Dadaab,
Kakuma and Mombasa.
Purpose: The
Monitoring and Evaluation Assistant will work with the Monitoring and
Evaluation Officer to monitor progress and evaluate the effectiveness of DRC
Kakuma resilience interventions in order to ensure high quality of assistance
and continual learning.
Programming activities that this
position will monitor include all interventions under the DRC Community Flood
Resilience Project (CFRP).
Key Responsibilities
Monitoring, Evaluation and Reporting:
·
Assist the M&E Officer in
developing and implementing monitoring and evaluation plans for the Kakuma
programme.
·
Assist in planning and conducting
data collection for monitoring activities including household surveys,
post-distribution monitoring, focus group discussions and post-training
follow-up.
·
Provide support to the development
and review of standard tools for data collection and output/outcome reporting.
·
Train and supervise enumerators for
specific data collection activities including checking questionnaires for
reliability and consistency.
·
Support the analysis of qualitative
and quantitative data, writing and compiling reports to inform programme
development and implementation.
·
Ensure timely reporting on monitoring
activities in line with project work plans.
·
Provide regular verbal and written
feedback on field observations and monitoring findings to the Area Manager,
Project Coordinator, M&E Officer/Program Development & Grants Manager
and other relevant program staff.
·
Support Kakuma programme in
maintaining and improving compliance with DRC monitoring, evaluation and
learning minimum operating procedures (MELMOPs).
·
Contribute to the development of case
studies, success stories and lessons learned reports to demonstrate the impact
of DRC’s work and inform future programming.
·
Support the Kakuma accountability
focal point in conducting participatory monitoring activities with DRC
beneficiaries to get information and feedback on the quality and relevance of
assistance.
·
Help to identify gaps in information
in current reporting and work with the programme staff address these gaps.
Data and Information Management:
·
Under the supervision of the M&E
Officer, maintain up to date databases and records of outputs/activities and
beneficiaries reached in all project locations covered by the field office.
·
Support the M&E Officer with the
management of data collection technologies. This includes supporting M&E
and programme staff to use the relevant technology to carry out planned data
collection activities.
·
Ensure that monitoring data are
available in a timely manner for quality checking by the M&E Officer.
·
Support data quality assessments and
verification to ensure that all data used for reporting and decision making are
as accurate as possible.
Reporting Arrangements: The M&E Assistant reports to the Community Flood
Resilience Project (CFRP) Project Coordinator for daily management and to the
Monitoring and Evaluation Officer (Nairobi-based) for technical management.
Personal Specifications
Personal Specifications
Essential Qualifications:
·
Bachelor’s degree in Development
Studies, Social Studies or other related field and a strong background in
Statistics.
·
Minimum 3 years’ experience
supporting monitoring and evaluation of humanitarian programmes.
·
Knowledge and experience in
participatory approaches and tools of community planning, monitoring and
evaluation.
·
Ability to write reports and
communication pieces.
·
Proficient in written and spoken
English.
·
Good command of computer programs and
applications including SPSS
·
Strong interpersonal and
communication skills, and demonstrated ability to establish effective working
relations with various stakeholders.
·
Willingness and capacity to work in
the field and travel frequently to project sites
Preferable:
·
Experience of working with UN or
Non-Governmental Organizations.
·
Experience with surveys, research
methodologies, qualitative and quantitative research methods, data analysis and
sampling techniques.
·
Experience with ODK-based
applications/software for mobile data collection.
·
Understanding of or a desire to learn
about environmental issues in semi-arid geographical zones and resilience
interventions
General
Commitments: DRC has a Humanitarian Accountability Framework, outlining
its global accountability commitments. All staff are required to contribute to
the achievement of this framework (http://www.drc.dk/HAF.4265.0.html).
All DRC staff must be committed to the Red Cross Code of Conduct, as well as
the Core Humanitarian Standards.
Posting details: This position is field based and a non-family duty
station. Kakuma lies at Safety Level 2. For every 8 weeks spent in the region,
DRC allows a staff member 5 days of Rest and Relaxation (R&R) (This is
exclusive of 2 travel days).
Application Details:
Qualified candidates are invited to
submit their applications which should include a 1-page cover letter clearly
stating their motivation and qualifications and a CV.
Applications should include contact
details of three professional referees who have supervised the candidate in the
last five years. One referee must be the applicant’s most recent manager.
Only applications that address the
stipulated duties and meet the required qualifications will be considered.
We only accept applications sent via our
online-application form on www.drc.ngo
under Vacancies or CLICK HERE to apply directly. Applications should
be sent no later than: 26th January, 2017.
If you have questions or are facing
problems with the online application process, please contact job@drc.dk
Danish Refugee Council does not
charge any kind of fee at any stage of the recruitment process nor does it use
recruitment agents.
Danish Demining Group (DDG) is widely recognised as
provider of efficient and community-oriented solutions to human security
problems caused by landmines and other explosive remnants of war as well as
small arms and light weapons.
DDG is part of the Danish Refugee Council (DRC), which is
a humanitarian, non-governmental, non-profit organisation founded in 1956 that
works in more than 35 countries throughout the world. We are the largest
humanitarian NGO in Denmark and consistently ranked as one of the world’s best
NGOs according to Global_Geneva.
We fulfil our mandate by providing direct assistance to
conflict-affected populations – refugees, internally displaced people and host
communities in the conflict areas of the world. We also advocate on behalf of
conflict-affected populations globally on the basis of humanitarian principles
and the Human Rights Declaration. Our work and long-term strategies are guided
by our five core values: Humanitarian approach – Respect – Independence &
neutrality – Inclusion – Honesty & transparency.
You can read more about our vision and work on drc.ngo.