Vacant Position: Declaration Officer
Main
Purpose of Job: To accurately prepare and process error free customs
entries on behalf of the company within the laid down legal and statutory
requirements for the customs clearance procedure.
Key
Responsibilities
1.
Effective IDF Applications Processing
·
Collect or receive Proforma and /
Commercial Invoice files from the Client Service Department
·
Scrutinize and ensure the Import
Declaration Forms and documents are all correct
·
Effectively establish appropriate HS
codes and incoterms
·
Accurately enter Import Declaration
Form data in the KENTRADE system
·
Coordinate IDF application fee
payments and approval in the system
·
Ensure processed IDFs are dispatched
to the clients or respective Client Service team for pre-shipment inspection
purpose
2. Ensure Effective Declaration
Process
·
Promptly procure customers’ manifests
from the airline handling centers for airfreight and the shipping lines for sea
freight through the Client Services department, Mombasa Operations Team or any
other source as applicable.
·
Confirm and re-confirm HS codes used
at IDF application for suitability
·
Compare and ensure manifested details
tally with the shipping documents
·
Ensure stock of bonds are managed and
tallied effectively and cancellation monitored daily.
·
Ensure the Customs entries are
prepared with Zero errors
·
Prepare and make declarations of
customs entries within agreed service levels
·
Promptly communicate discrepancies/
issues to HoD Declaration when necessary
3. Data Management
·
Ensure data has been entered
accurately into the Simba system
·
Ensure taxes payables have been
captured correctly
·
Follow up and ensure taxes have been
prompt paid
·
Monitor and ensure entries have been
processed at the Document Processing Centre once payment has been made
·
Perform quality assurance on work
processed
·
Identify and escalate recurring or
consistent problems with systems functionality
4. Provide Administrative and
Departmental Support
·
Regularly provide advice to Clients,
Client Services team on Tax estimates as per the KPIs
·
Promptly provide information on HS
codes, Tariff classification and IDF preparation to relevant managers as
required
·
Effectively handle all issues arising
from disputes over tariff and valuation at any stage of clearance
·
Maintain professional working
relationship with internal and external customers and colleagues.
·
Ensure departmental and individual
objectives are achieved
·
Plan, schedule and actively participate
in departmental meetings
·
Establish, prioritize and present
departmental action plans for meeting
5. Stakeholder Engagement
·
Effectively liaise with Stakeholders,
Clients, Customs, KEBS, KPA, CFS’s, Shipping lines and staff from same and
other departments to ensure accurate entry and procedures
·
Correspond efficiently
with the stakeholders (including and not limited to KENTRADE, KRA, KEBS, Banks
etc.) using the respective systems
·
Effectively monitor current market
trends in regards to customs and other stakeholders and sensitize the Company
appropriately
6. Client Services Support
·
Effectively handle customer queries
and disputes and proactively follow through to resolution
·
Promptly investigate and resolve
customers’ complaints and escalate if appropriate to the HoD Declaration.
·
Establish and process the required
permits as required
·
Provide advice to clients on the
required permits and processes
·
Effectively respond to Kentrade and
all customers’ issues arising from the IDF applications under process.
·
Promptly hand over files to the
Client Services team for cargo movement follow up after IDF application
·
Promptly prepare tax estimates for
the Customers and Client Services Department
Other Specialist Training or
Certifications
·
EACFFPC / KRATI/ KESRA Certification
·
Single Window, TRADEX and KENTRADE
with vide usage of TRADEX and KENTRADE
Minimum Years of Relevant Experience
·
At least over 3 years of experience
·
Experience and full understanding of
Airfreight and Sea freight clearance procedures
Skills & Competencies
·
Excellent knowledge of KENTRADE,
TRADEX, ASYCUDA and TANCIS online systems
·
Excellent Interpersonal skills
·
Excellent communication skills
·
Information management skills
·
Attention to detail
Email your application to apply@hrmconnection.com