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Payroll Officer Job in Kenya - USAID

The PMI AIRS Kenya Project seeks candidates for the USAID - funded PMI AIRS (Africa Indoor Residual Spraying 2) Project to be implemented in six sub counties (Rongo, Awendo, Uriri, Suna East, Suna West and Nyatike) in Migori, Kenya in the following positions:
 
Position: Payroll Officer
 
Supervisor: Finance and Administration Manager
 
Location: Migori County, Kenya

The Project: The USAID-funded PMI AIRS (Africa Indoor Residual Spraying 2) Project led by Abt Associates supports the President’s Malaria Initiative (PMI), as well as USAID Missions and Bureaus

with malaria programs outside the PMI focus countries, in planning and implementing IRS programs with the overall goal of reducing the burden of malaria in Africa by enhancing USAID’s ability to implement IRS programs on the ground through cost-effective commodities procurement and logistics systems, access to technical expertise, and implementation of IRS in countries affected by malaria.

The PMI AIRS Project is led by Abt Associates, an international development organization composed of dedicated professionals who provide technical assistance, research, analysis, and practical training services in more than 128 countries. 

Role Profile

Major purpose of the position:
 The major purpose is to support the Country Finance Manager and Project Accountant in collecting the required information from county sites for processing timely payment of county spraying staff and preparing the payment schedule. 

Responsibilities:
  • Assist in developing a database of all field staff involved in the district spraying
  • Compile team member payroll data and other records to ensure the timely and accurate disbursement of payments; calculate wages, and pay adjustments in payroll process.
  • Ensuring that the daily work logs are completed and submitted by team leaders and supervisors.
  • Obtains and maintains personal information from all county spray teams which is used in administering their pay e.g. ID number, telephone numbers etc.
  • Assist in review of the financial data from field stations by verifying the accuracy of information/support documentations and reasonableness of costs.
  • Organize the financial document filing system for the counties.
  • Provide high level of customer service to internal and external stakeholders of the organization
  • Maintain strict confidentiality as it relates to all information.
  • Performs other related duties as assigned or requested.
Required minimum qualifications, skills and abilities
  • Completion of secondary education. Post-secondary qualification at diploma level in a financial administrative or related field required.
  • Holders of Bachelor’s degrees and CPA K preferred.
  • Two (2) years of experience in finance, budget, accounting, administrative services or related area with 1 year experience in the same capacity supporting a donor funded project with strict adherence to financial management policies and procedures.
Knowledge, Skills and Abilities:
  • Must be computer literate and well conversant of Excel and Ms Word
  • Proficiency in English and Kiswahili.
  • Strong interpersonal skills and ability to work in a team
  • Strong presentation and facilitation skills
  • Ability to use spreadsheets and other accounting software
How to Apply

Interested candidates are encouraged to send a cover letter and CV to
 airskenyainfo@africairs.net  with the title of the position being applied in e-mail subject line e.g. “Community Mobilization/IEC Assistant” and specify location/ward preferred of by COB Friday, December 12th, 2016. 

Only shortlisted candidates will be contacted.

Equal Opportunity Employer:
 As an equal opportunity/affirmative action employer, Abt Associates is committed to fostering a diverse, multicultural work environment where our employees respect one another and share a commitment to our firm's values, mission, and strategies. Abt Associates Inc. provides equal employment to all participants and employees without regard to age, race, color, sex, creed, citizenship status, religion, gender, gender identity, sexual orientation, national origin, disability, marital status, or veteran status.

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