Save the Children
Country Programme Internal Audit
Manager - Kenya
Team / Programme: Internal
Audit
Location: Nairobi (with at least 50% travel to field sites in Kenya)
Grade: 2
Post Type: National (12 months)
Role Purpose: Reporting directly to the Country Director, the internal audit
position will independently evaluate the adequacy and effectiveness of the
governance, risk management and control systems within the country
programme.
The postholder will provide
regular feedback to the Senior Management Team on the effectiveness of these
systems, together with costed and detailed action plans to address any areas of
weakness or non-compliance.
The position will play a lead
role in supporting internal audits and in coordinating fraud investigations as
required.
The postholder will line
manage the Donor Compliance Officer, whose role is to coordinate external
audits and to support field offices and country office departments to
strengthen their compliance with donor and SCI rules and regulations.
Scope of Role: The postholder will work closely with all senior managers in the Kenya programme and will have a direct reporting line to the Country Director.
Scope of Role: The postholder will work closely with all senior managers in the Kenya programme and will have a direct reporting line to the Country Director.
Working on independently, as
well as part of a team, he/she will carry out audits, reviews and
investigations to deliver feedback on the effectiveness of the controls and
risk framework operating across the country programme to the various
stakeholders.
Specific requirements include:
Specific requirements include:
- lead and
complete audits, reviews, investigations and other work assigned to agreed
professional standards and stakeholder expectations, on time and within
budget.
- work with the
SMT and other departments to ensure timely follow-up on findings and
action plans from a) the country office risk register; b) the Global
Assurance internal audit; c) statutory audits of the country office; and
d) the Quality Framework Essential Standards and Key Performance
Indicators (KPIs).
- produce high
quality, value-adding audit reports for senior managers that are clear,
concise, timely and solutions-driven.
- build strong
working relationships across the organisation and keeping abreast of
changes in the internal and external environment that will impact on the
risk profile of the country programme.
- through
collaboration with, and effective line management of, the Donor Compliance
Officer, ensure successful coordination of external audits and a
strengthening of the compliance and controls across the country programme.
Dimensions: Save the Children has been operational in Kenya since the 1950s,
providing support to children through developmental and humanitarian relief
programmes delivered both directly and through local partners.
Current programming focuses
on child protection, child rights governance, education, health, HIV/AIDS,
livelihoods, nutrition and WASH.
In 2012, as part of a global
reorganization process, Save the Children combined the programmes of SC UK, SC
Canada and SC Finland to create a single operation in Kenya.
In Feb 2014, we completed a
second transition, which saw us join forces with the British INGO, Merlin, and
merge their health and nutrition programmes with our own.
Save the Children now has an
operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera, Turkana
and Wajir and we work through partners in many other parts of the
country.
We employ nearly around 250
staff and had an operating annual budget in 2016 of approximately US$17
million.
Reports to: Country Director
Staff directly reporting to this post: Donor Compliance Officer
Key Areas of Accountability:
Reports to: Country Director
Staff directly reporting to this post: Donor Compliance Officer
Key Areas of Accountability:
- Together with
the SMT and other departments, ensure timely follow-up on findings and
action plans from a) the country office risk register; b) the Global
Assurance internal audit; c) statutory audits of the country office; and
d) the Quality Framework Essential Standards and Key Performance
Indicators (KPIs).
- Lead, plan,
conduct, report and follow up assignments from the GA internal audit plan
on time, to a high standard and within budget.
- Develop an
annual plan to undertake quarterly reviews in each of the Kenya
programme’s 6 main areas of operation: Bungoma, Dadaab Refugee Camp
(including Garissa), Mandera, Nairobi, Turkana and Wajir.
- Undertake
visits to selected project sites when visiting field offices. Engage with
beneficiaries and Monitoring, Evaluation, Accountability and Learning
(MEAL) team on complaints and community feedback mechanisms.
- Conduct or
lead on organising special investigations into cases of alleged fraud
and/or serious negligence as required; provide advice to the senior
management team (SMT) on corrective action, as appropriate and in
accordance with Save the Children International’s Fraud Policy. Update the
SMT on any current fraud issues on-going in the programme and liaise with
the global and regional fraud management teams to ensure effective and
timely reporting.
- Conduct fraud
awareness training for new staff and refresher trainings for all staff
- Manage the
Risk Register ensuring that top key risks are identified by the SMT.
Ensure that these strategic risks are reviewed regularly and that the
relevant content owners follow up on their respective action points in a
timely manner.
- Work with the
awards management team to develop check lists for budget holders of all
donors’ compliance requirements.
- Work with the
MEAL team to monitor the feedback and complaints systems and ensure any
substantial complaints are followed up on and are reported to the SMT.
- Build the
capacity of senior managers in the country programme to understand and
apply relevant SCI policies (fraud, whistleblowing, procurement, finance,
etc.), donor and SCI compliance regulations and Government of Kenya
legislation. Deliver workshops and presentations as required to
disseminate information and to train staff.
- Provide
leadership and supportive management to the Donor Compliance Officer and
any staff subsequently appointed to the internal audit team. Ensure that
they have clear annual objectives and that performance is reviewed both
continuously and through a formal mid-year and annual procedures as
required by SCI. Collaborate with and effectively line manage the Donor
Compliance Officer to ensure successful coordination of external audits
and a strengthening of the compliance and controls across the country
programme.
- Work with SMT
members and other department heads in assessing the Country Office against
the essential standards and thereafter developed an action plan on what is
to be done to be at standard for those that were not and continuously
monitor compliance of the standards.
- In the event
of a major humanitarian emergency, the role holder will be expected to
work outside the normal job description and be able to vary working hours
accordingly.
Skills and Behaviours (our
Values in Practice)
Accountability:
Accountability:
- Holds
self-accountable for making decisions, managing resources efficiently,
achieving and role modelling Save the Children values
- Holds the team
and partners accountable to deliver on their responsibilities - giving
them the freedom to deliver in the best way they see fit, providing the
necessary development to improve performance and applying appropriate
remedial actions when results are not achieved
Ambition:
- Sets ambitious
and challenging goals for themselves (and their team), takes
responsibility for their own personal development and encourages others to
do the same
- Widely shares
their personal vision for Save the Children, engages and motivates others
- Future
orientated, thinks strategically
Collaboration:
- Builds and
maintains effective relationships, with their team, colleagues, members
and external partners and supporters
- Values
diversity, sees it as a source of competitive strength
- Approachable,
good listener, easy to talk to
Creativity:
- Develops and
encourages new and innovative solutions
- Willing to
take disciplined risks
Integrity:
- Honest,
encourages openness and transparency; demonstrates the highest levels of
integrity
Qualifications and Experience
- A University
degree in Commerce, Accounting or Business Administration (Finance or
Accounting option) from a recognised university.
- A minimum of 3
years of progressively mid-level management experience with INGO’s in
professional accounting and financial management.
- be a qualified
internal auditor (IIA) or accountant; or have extensive experience in
relevant operational areas (e.g. in programme/project management in an
INGO context) and be willing to learn the appropriate audit skills
Experience and Skills:
As a minimum you will:
As a minimum you will:
- be highly
accurate, detail-orientated, and able to complete multiple projects, with
conflicting priorities, on a timely basis
- have been
producing high quality effective written communication e.g. reports, in
English
- have highly
developed interpersonal and communication skills including influencing,
negotiation and relationship building
- have strong
results-orientation, with the ability to challenge existing mind
sets
- be willing to
undertake high amount of travel within the programme’s field locations (up
to 40%) and work with minimum supervision under difficult conditions in
some of the most insecure and marginalised parts of Kenya.
- have a strong
cultural awareness and be able to work well in an international
environment with people from diverse backgrounds and cultures
- demonstrate
and model the highest standards of ethical behaviour, professionalism and
integrity.
- be committed
to Save the Children’s values
We expect applications from
internal auditors to:
- have
experience of risk-based auditing
- have a track
record of leading small teams for specific short-term audit or other work
assignments and delivering high quality timely results
- have
experience of evaluating systems and processes, identifying weaknesses and
areas of improvements
We expect applications from
operational staff to:
- show extensive
experience in relevant operational areas (e.g. in programme/project
management in an INGO context) and be willing to learn the appropriate
audit skills
- be an
effective line manager of team members, setting clear and ambitious
performance objectives and providing supportive supervision to all line
reports.
It would be advantageous if
you:
- have INGO
experience or have worked in a commercial/public sector international
organisation
- have some
experience of grant requirements of major donors such as EC/ECHO, DfID,
USAID and the UN agencies
- have an
aptitude for financial analysis
- have some
experience of Agresso financial software
- have some
experience of IT audit
- have some
counter fraud experience
- able to look
at the bigger picture when assessing organisational performance and risk
How to Apply
The application process is now open and will close on Monday 9th January 2017.
The application process is now open and will close on Monday 9th January 2017.
To apply for these positions
visit the SCI Kenya Website:https://kenya.savethechildren.net/jobs.
The system allows CVs &
Cover letter as One(1) document.