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Supply Chain & Operations Manager Job in Kenya

Job Title: Supply Chain & Operations Manager
Job Summary: A Supply Chain Manager must have comprehensive understanding of Logistics, Procurement and Supply Chain.
One must be in a position to employ best business practices that improve efficiency, reduce operating costs whilst increasing performance, and should also be committed to identify and implement continuous improvement in the Supply Chain.

·         Directs the efficient and cost effective operation of commercial or industrial distribution center(s) or warehousing facilities.
·         Manages inbound activities relates to the receipt and storage of goods and inventory management.
·         Oversee outbound activities related to order-filing, stock replenishment, shipping etc.
·         Responsible for making budgets that affect the entire Operations Department.
·         Administers overall inventory management, productivity, and accuracy and loss prevention programs to ensure that customer requirements are met.
Key Duties
·         Coordinates inbound and or outbound activities.
·         Do an operational audit and come up with recommendations and implementation plan.
·         Develop a Procurement strategy, Policy and an implementation plan covering importation and local procurement.
·         Develop a warehousing and distribution strategy, policy and implementation plan.
·         In-charge of day to day management and reporting of all supply chain operations namely Procurement, Warehousing and Distribution.
·         Audit all existing process documentation and upgrade all the working documents of supply chain function.
·         Develop BEST standard operating procedures and processes for the supply chain function.
·         Develop an organization structure of the supply chain department and support the sourcing, selection, induction of staff to address gaps.
·         Develop Job Descriptions and KPIs for all positions in the supply chain department.
·         Leadership, coaching, development and managing the performance of all supply chain employees through a structured process.
·         Source, recommend and implement software that can be used to increase efficiency of all supply chain operations.
·         In liaison with the business development team, take charge of forecasting demand, analyzing inventory, streamlining the order process and developing a system that will ensure that there is stock optimization.
·         In liaison with the Finance department ensure proper cost controls and inventory cost analysis.
·         Develop a comprehensive Health and Safety Policy for the supply chain operations.
·         Develop, document and implement stock control measures.
·         Develop, document and implement material handling processes
·         Develop a waste management strategy, policy and implementation plan.
·         Improve customer experience and handle all customer complaints arising from this department.
·         Implements security, housekeeping and sanitation programs.
·         Responsible for accurate inventory and data management.

·         Hire, supervise, schedule and train personnel.
·         Manages documentation and flow of imported goods from point of origin to warehouse.
·         Monitor data management to keep accurate product, contracts, prizing and invoicing information.
·         Work closely with suppliers and customers to improve operations and reduce costs.
·         Ensure personnel safety and safe working environment of staff.
·         Communicate needs and objectives to Managers and key personnel in procurement, logistics and distribution.
·         Negotiate contracts to reduce costs and achieve maximum efficiency.
·         Provide accurate routing information to ensure that delivering times and locations are coordinated.
·         Accurately calculate total supply chain costs in relation to proposed new projects.
·         To obtain quotes for transportation and also make cost comparisons.
·         Sourcing
·         Purchasing
·         Transport
·         Warehouse distribution
·         Vehicle Maintenance
·         Identify and implement initiatives to reduce the overall supply chain cost base.
Planning Skills
·         One must have good analytical and planning skills to establish supply requirements.
·         Review of demand forecasts with the marketing and production teams.
·         Establish supply schedules and communicate requirements to members in the Supply Chain.
·         Aim to ensure that all essential supplies are available when needed so that the company can meet market requirements.
·         To control costs and minimize unnecessary stock.
·         Maintain the Buffer stocks to ensure allowance for the extended Lead & Lag time.
Supplier Performance
·         Monitor supply chain and employee performance in the Operations department.
·         Establish metrics to assess factors such as quality, cost and delivery performance.
·         Enforce standards of performance.
·         Collaborate with the operations team to find ways of improving efficiency or reducing costs.
·         Communication
·         Ensure that the Supply Chain team (Operations) can respond quickly to issues that could affect distribution of goods from the warehouse.
·         Aim to build mutually beneficial relationships with suppliers so that the entire supply chain works in a well coordinated way.
·         Instead of constantly changing suppliers to find the lowest prices, Supply Chain Managers should aim to build long-term relationships that offer quality, value and flexibility to meet changing supply requirements.
·         BSc. Degree with Masters or MBA preferred. Advance certifications are a plus
·         4-6 years’ progressive experience Supply Chain Management (Management role)

Applicants who meet the requirements stated above should send their applications and detailed CVs with a day – time telephone number to the email address:  with Supply Chain Manager on the Subject line.

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