Background: OGRA Foundation is a
Kenyan Non-governmental Organization. It works in four counties in Kenya,
namely Kisumu, Vihiga, Siaya and Homa-bay.
DREAMS (Determined,
Resilient, Empowered, AIDS-free, Mentored and Safe woman), is about multiple solutions
surrounding one problem.
With support from the U.S.
President's Emergency Plan for AIDS Relief (PEPFAR), the Bill & Melinda
Gates Foundation, Girl Effect, Johnson & Johnson, Gilead Sciences, and ViiV
Healthcare, it is committed to achieving a 40% reduction in HIV infections
among adolescent girls and young women by the end of 2017 within the highest
burden areas of 10 DREAMS countries – Kenya, Lesotho, Malawi, Mozambique, South
Africa, Swaziland, Tanzania, Uganda, Zambia, and Zimbabwe
The purpose of this project
is to contribute towards reduction of new HIV infections among adolescent girls
and young women (AGYW) ages 15-24 in the focus counties by 40 percent through
the provision of a tailored, comprehensive and evidence-informed service
package targeting AGYW who are at the highest risk of HIV infection. In
addition, support counties in the actualization of their County Strategic plans
aligned to Vision 2030.
OGRA Foundation is currently
looking for able professionals to fill the following positions in the
organization:
Field Officers (2)
Overall Job Function: Responsible for direct
project implementation including conducting project activities and preparing
activity reports
Key Responsibilities:
- Implements
project activities in line with project action plans and approved budgets;
- Identification,
recruitment and retention of beneficiaries;
- Plan, Organize
and coordinate field outreaches and review meeting with CHVs.
- Provides
technical support and advice project staff and implementing partners in
project implementation;
- Assesses and
reports progress against projects implementation and action plans;
- Prepares and
presents monthly, quarterly and annual technical reports on the progress
of implementation of project activities and targets;
- Promotes cross
projects linkages and synergy in order to increase project outcomes and
impact;
- Implements
project budgets in line with the approved budgets and OGRA Foundation
project implementation policies and guidelines;
- Perform any
other duties as may be assigned.
Requirements:
- Diploma in
health, Social Sciences, project management or development field.
- 2 years of
experience in project management.
- Experience in
Adolescent Sexual Reproductive Health interventions
- Counseling
Skills
- Highly
knowledgeable in adolescent sexual reproductive health and HIV prevention
- Community
mobilization, data capturing and reporting.
- Good
interpersonal skills with the ability to network and to develop and
maintain strong relationships at all levels.
- report writing
skills
Project Officer
Overall Job Function: To provide leadership
in the coordination and implementation of the DREAMS project in Homa Bay and
Kisumu Counties to deliver project outcomes in line with OGRA Foundation
Program strategy.
Key Responsibilities:
- To ensure
successful implementation of project activities in line with approved work
plans and budgets;
- Provide
programmatic support and technical advice to project teams and field staff
in project planning, monitoring and evaluation including grant management;
- Leads in the
assessments and reporting of progress against activities targets relating
to project implementation and action plans;
- Prepares and
presents periodic technical reports on the progress of implementation of
project activities.
- Identifies and
pursues strategic collaborations and partnerships with governments line
ministries, donor and development partners, civil society as well as
professional bodies in advancing OGRA Foundation’s project, interests and
goals;
- Promotes cross
projects linkages and synergy within project staff in order to achieve
programme outcomes;
- Coordinates
setting of project work plans and staff performance targets
- Identifies
staff training needs and recommends training programs to address
performance gaps
Requirements:
- Bachelor degree
in health, social sciences, or development field.
- Project
Management training
- 3 years of
experience in programme/project management
- Highly
knowledgeable in adolescent sexual reproductive health and HIV prevention
- Leadership and
people management skills
- Technical
report writing and proposal writing skills
- Project
development and management skills
Monitoring and Evaluation Officer
Overall Job Function: To support the
implementation of Monitoring & Evaluation framework and undertake
monitoring and evaluation of project to enhance compliance and accountability
within the project
Key Responsibilities:
- Assists in
developing an effective Monitoring & Evaluation framework, project
indicators and reporting systems for programmes activities;
- Participates in
the development and review of the Project work plans and budget; and
recommends new initiatives for improving programmes efficiency and
effectiveness;
- Maintains the
project data management systems for increased data accuracy, reliability
and increasing programmes impact and coverage;
- Works closely
with other project staff and implementing partners in carrying out regular
M&E audits to provide relevant information for ongoing evaluation of
project activities, effects and impacts;
- Undertakes
regular visits to the field to support implementation of M & E and
identifies where adaptations might be needed.
- Ensures
compliance of all project initiatives with established M&E protocol
and best practices to achieve efficiency and enhance accountability;
- Compiles and
report data for key programmatic output, outcome, and impact indicators,
including routine data validation;
- Ensures timely
production of monthly, quarterly and annual M&E reports based
on agreed performance indicators;
- Guides the
regular sharing of the outputs of M & E finding with project staff,
implementing partners and primary stakeholders.
- Participates in
review meetings with key stakeholders including Community Health
Volunteers (CHVS) and beneficiaries;
- Conduct
monitoring visits to project sites in accordance to the project work plan;
- Builds the
capacity of OGRA Foundation’s staff and implementing partners in M&E
and builds support for acceptance of M&E and Learning framework, tools
and practices within the organization and its implementing partners;
Requirements:
- Bachelor’s
Degree in Information Management, Project Management, Public health,
public policy, statistics or related fields
- Minimum 5
years' experience in project governance, M&E design, audits and
reporting
- Evaluation
research skills, including applied knowledge of quantitative and
qualitative research methodologies;
- Monitoring and
evaluation skills specific to areas such as adolescent sexual reproductive
health or related areas;
- Training and
capacity-building skills;
- Communication
skills and presentation skills
- ICT / MIS
skills
- Systems and
financial audit skills
Accountant
Overall Job Function: To ensure accurate financial
accounting & reporting of the financial progress of project, investigate
variances, approve expenses, and ensure that various projects billings are
issued and payments made in accordance with OGRA Foundation’s financial
policies and procedures.
Key Responsibilities:
- Creates project
accounts in the accounting system and maintain project-related records,
including contracts and change orders;
- Performs
accurate transfer of expenses into and out of project-related accounts;
- Reviews weekly
timesheets for work related to project;
- Verifies and
approves payment vouchers, petty cash vouchers and suppliers’ invoices and
account totals related to the project;
- Ensures prompt
and effective investigation of project variances and submit variance
reports to programme Accountant;
- Prepares and
submits donor financial reports related to project;
- Compiles
monthly, quarterly and annual expenditure reports and provides expenditure
updates relating to project activities;
- Ensures timely
preparation of work plans and budgets estimates for projects on quarterly
and annual basis;
- Monitors and
analyzes project expenditures with respect to approved budgets and work
plans;
- Prepares timely
and accurate monthly bank reconciliations relating to project activities;
- Prepares and
verifies travel documentation and payments of per diem and other
allowances related to project activities
- Compiles and
verifies requests for direct payment and/or advance relating to project
activities;
- Prepares and
maintains updated ledgers and inventories of supplies and non-expendable
property for the project;
- Initiates and
implements cost management initiatives across the entire project
operations and key results areas;
- Ensures project
compliance with regulatory and donor requirements; and manages relationship
with external stakeholders for strategic advantages;
Requirements:
- Bachelor degree
in Business field such as accounting, finance, etc.
- CPA III / ACCA
part 2
- 3 years of
experience in projects finance and accounting & reporting;
- Experienced in
financial budgeting and strategy; business evaluation and advice, risk
management and corporate governance, managed statutory requirements¸
financial accounting and reporting
- Strong
financial management, corporate risks management and capital project
appraisal skills;
- Sound knowledge
of NGO donor compliance regulations
- Budgeting
skills
- Demonstrated
initiative and the ability to work effectively within resource and time
constraints;
- Knowledge of
Financial and ERP systems
Training Assistant
Overall Job Function: Responsible for
preparing training materials, overseeing the management of trainings and
preparing the training reports
Key Responsibilities:
- Assist with
clerical and administrative duties.
- Obtain
quotations, organize transport for participants in the training events,
maintain financial records and confirm attendance to the events, organize
accommodation and meals, arrange training equipment in support of the
event, place advertisements, confirm attendees, prepare briefing materials
and project communications accurately and on time, explain costs and
confirm payments to be made, keep records, make suggestions for
improvements and make recommendations.
- Respond to
stakeholders and partners queries and forwarding queries to the Training
Coordinator to respond as necessary.
- Assist in the
production of training documentation.
- Assist in the
preparation of pre and post training activities and reporting.
- Have the
ability to coordinate and facilitate the training events to the target
groups required by stakeholders and partners, and actively participate and
help in conducting the training events.
- Maintenance of
accurate records (hard copy and online) of all operational and financial
transactions for easy reference and retrieval; document management,
including file closures, archiving.
- Resolution of
routine administrative and process issues, referring complex issues to the
Training Coordinator with recommendations for course of action.
- Use of
technology and electronic systems and tools to initiate work, share
information with project staff and stakeholders.
- The Training
Assistant will assist and maintain a database/spreadsheet of past and
current training programs including participants attended type of
training, duration, presenters etc. The database/spreadsheet should enable
statistical data at any given time and help in monitoring and evaluation
of the performance and progress of the Training component.
- The Training
Assistant will also assist in providing data to enable the Training
Coordinator to carrying out training event evaluation and preparation of
post training evaluation reports. The data to be collected and compiled is
to be accurate and used to facilitate monitoring and evaluation of project
activities, and to institutionalize and disseminate knowledge.
Requirements:
- Bachelor’s
degree in economics, finance, commerce, accounting or related field
- 4 years'
experience working in an administrative position or similar role is
required.
- Able to work
independently
- Conversant with
MSOffice using MSWord, MS Excel, the internet and email
- Ability to
perform a variety of routine financial and administrative tasks
- Consistently
approaches work with energy and display a positive, constructive attitude
and able to resolve operational issues
- Excellent
working knowledge of written and spoken English is required
Driver
Overall Job Function: To drive and ensure the
safety of staff and OGRA Foundation clients including maintenance of the
organization vehicles
Key Responsibilities:
- Facilitates
OGRA Foundation staff movement using the assigned vehicle;
- Ensures
cleanliness of assigned vehicle at all times when in use or otherwise and
that the vehicle is in good condition before use;
- Carries out
periodic checks on the assigned vehicle to determine maintenance needs and
report accordingly and time;
- Drives
carefully at all times and ensure safety of the passengers, other road
users, and the assigned vehicle;
- Keeps up to
date vehicle mileage log;
- Maintains an up
to date records of vehicle fuel and service costs;
- Ensures all
vehicle reports are done on a monthly basis and submitted on or before the
scheduled date;
- Keeps up to
date the vehicle insurance policy;
- Reports any
incident that involves injury, damage to any passenger, pedestrian or
third-party property immediately, in line with OGRA Foundation’s policies
and procedures.
- Handles any
emergency which may arise, including following procedures in the event of
such emergencies including vehicle fire.
Requirements:
- O’ Level
Certificate
- Driving license
or permit classes B, C, D, E
- Certificate in Defensive
Driving Training
- 5 years’ work
experience in a reputable NGO;
- Conversant with
the geography of field areas.
- Basic mechanic
skills
- Basic first aid
skills
- Strong command
of English and Kiswahili
Application Procedure
Interested applicants are invited
to send their applications to recruitment@ografoundation.org with the position
applied for as the subject line on or before Friday 4th November 2016 latest 12
noon.
Only shortlisted candidates will be contacted.
OGRA Foundation is an equal opportunity employer.
Only shortlisted candidates will be contacted.
OGRA Foundation is an equal opportunity employer.