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NGO Jobs in Kenya - International Organization for Migration

International Organization for Migration (IOM)
Position Title: Dispatcher / Messenger
Vacancy No: IOMKE/SVN/087/2016
Duty Station: Nairobi, Kenya
Classification: General Service Staff, Grade G2
Type of Appointment: 6 Months Special Short Term Contract, with possibility of extension
Estimated Start Date: As soon as possible
Closing Date: 29 November, 2016

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners.
IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
Context: Under the general supervision of the Migration Health Physician (International) in MHAC Nairobi, the direct supervision of the Data Processing Assistant and in coordination with the Migration Health Processing Officer.
Core Functions / Responsibilities:
1.    Dispatching of files and documents to/from MHAC and designated laboratory/hospital, maintaining due confidentiality.
2.    Providing clerical support in preparing various technical documents/lists, and photocopying medical reports and labeling mail/samples, etc.
3.    Assisting the Migration Health processing team other medical personnel in maintaining an organized flow of applicants throughout the health assessment process.
4.    Any other related duties, which may be assigned by the Migration Health processing team
Required Qualifications and Experience
Education
·         Completed University degree from an accredited institution in Arts, Social Sciences or other related studies; or
·         High school certificate and 2 years of relevant professional experience
Experience
·         Prior experience in assisting with IOM migration health assessment operations or as a messenger with other agencies is required.
·         Previous working experience with NGOs or international organizations will be an added advantage
·         Mature individual, able to work independently, effectively and harmoniously with colleagues from varied cultures and professional backgrounds at all levels.
·         Computer literate on Microsoft Word, Excel, Outlook and Access
Languages
·         Excellent command of spoken and written English and Kiswahili.
Required Competencies
Behavioural
The incumbent is expected to demonstrate the following competencies:
·         Accountability- Follows all relevant procedures, processes and policies
·         Client Orientation- Identifies the immediate and peripheral clients of own work
·         Continuous Learning- Contributes to colleagues’ learning
·         Communication – Actively shares relevant information
·         Performance Management – Provides constructive feedback to colleagues
·         Planning and Organizing – Sets clear and achievable goals consistent with agreed priorities for self and others
·         Professionalism – Masters subject matter related to responsibilities
·         Teamwork – Actively contributes to an effective, collegial, and agreeable team environment
Technical
·         Effectively applies knowledge of health issues in execution of responsibilities at appropriate level
·         Maintain confidentiality and discretion in appropriate areas of work
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment (upon notification in writing to the candidate) and verification of residency, visa and authorizations by the concerned Government, where applicable.
Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered.
In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.
Position Title: Program Assistant (Data Analyst and Reporting)
Vacancy No: IOMRONBO/SVN/001/2016
Duty Station: Nairobi, Kenya
Classification: General Service Staff, Grade G5
Type of Appointment: Special Short Term Contract (9 Months, with possibility of extension)
Estimated Start Date: As soon as possible
Closing Date: November 27, 2016
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all.
It does so by providing services and advice to governments and migrants.
Context: Under the overall supervision of the Regional Director and the Head of IOM Kenya Country office, and the direct supervision of the Regional Mixed Migration Project Coordinator, the incumbent will assist in the implementation of activities of the regional Mixed Migration Programme, and serve as focal point for reporting, administration, and finance.
Core Functions / Responsibilities:
1.    Assist in the technical and administrative implementation of the Mixed Migration Programme;
2.    Provide support for the overall management and administration of the mixed migration programme including: awareness raising, outreach, advocacy, capacity building and regional cooperation finances, data, and progress reports;
3.    Maintain the project-related correspondence and progress, technical reports, visibility and communication material and other relevant background documents;
4.    Maintain updates and compiles project documentation, including payment request and similar routine project documentation both for the project and to assist the Project Officer in the commission of their duties;
5.    Establish linkages and liaison with partner agencies and ministries, relevant to the project as directed;
6.    Organize and arrange regional conferences and/or training sessions related to mixed migration;
7.    Prepare progress reports including financial reports on projects activities;
8.    Monitor status of project, compile, summarize and present information/data on activities and produce reports on a regular basis;
9.    Assist in maintaining project administration systems as established by the project officer, including support to field-based staff with administrative / finance / logistical matters;
10. Arrange departmental meetings, taking minutes in meetings and provide relevant documentation for the meetings;
11. Prepare Travel Authorisations (TA)and follow up requests for security clearance for the MM staff and external consultants as required;
12. Follow up and/or prepare payment requests and purchase requisition forms (PRFs) for authorization and coordinate/follow up with COS and finance for payments;
13. Ensures and maintain log book for timely dispatch of Payment Requests and Purchase requisitions form(PRFs) as directed;
14. Request for project materials and equipment and follow up with the procurement office for delivery and ensure dispatch as required;
15. Assist in the preparation of monthly reports financial and narrative;
16. Support the development of data collection tools and methodologies;
17. Design specific questionnaires for mixed migration research topics and issues;
18. In collaboration with others, support the Migration Response Center Data Collection System.
19. Identify, acquire, load, clean and manage data through tailored spreadsheets, templates and databases including monitoring of the registration database;
20. Analyse and resolve instances of data duplication or error;
21. Transform, validate, and model data with the purpose of understanding the data best suited to address given questions;
22. Explore and apply new data visualization techniques to increase insight and visibility to data trends and associated policy-related opportunities, challenges and priorities;
23. Develop comparatives graphs and reports informing OCVP comparative reports and trend analysis;
24. Perform any other related task as may be assigned.
Required Qualifications and Experience
Education
·         First level Degree or Diploma in IT, Business Administration.
·         Minimum four (4) years of experience in related field
·         Previous work experience with an International Organization and NGOs dealing with refugees would be a strong advantage.
·         Strong communication, organizational and interpersonal relationship skills;
·         Hard working, good team player, dedicated, ability to monitor and follow up pending matters
·         Ability to meet deadlines and work under pressure with minimum supervision
·         IOM Functional competencies required: effective communicator, successful negotiator, creative analytical thinker.
·         Active learner, team player and cross cultural facilitator
·         Advanced knowledge of Microsoft Office and internet applications, Microsoft Outlook, Access and PowerPoint
·         Advanced knowledge of mobile data collection especially ODK and KOBO
·         Experience in using software programs such as Excel, STATA, SPSS and SAS for data analysis;
·         Basic knowledge of GIS tools and relational databases( e.g. SQL Server-Spatial);
Experience
·         Previous experience in relevant profession such as public information, administration, logistics, or project administration preferred.
·         Previous experience with UN and International Agencies, International and Local NGOs preferred.
·         Strong knowledge of computer applications, especially MS Word, Excel, Outlook and Access.
Languages
·         Excellent command of spoken and written English and Kiswahili.
·         Knowledge of French and/or Arabic or Somalia is an advantage
Required Competencies
Behavioural
The incumbent is expected to demonstrate the following competencies:
·         Accountability- Accepts and gives constructive criticism
·         Client Orientation- Identifies the immediate and peripheral clients of own work
·         Continuous Learning- Contributes to colleagues’ learning
·         Communication – Actively shares relevant information
·         Creativity and Initiative – Actively seeks new ways of improving programmes or services
·         Leadership and Negotiation – Convinces others to share resources
·         Performance Management – Provides constructive feedback to colleagues
·         Planning and Organizing – Sets clear and achievable goals consistent with agreed priorities for self and others
·         Professionalism – Masters subject matter related to responsibilities
·         Teamwork – Actively contributes to an effective, collegial, and agreeable team environment
·         Technological Awareness – Learns about developments in available technology
·         Resource Mobilization – Establishes realistic resource requirements to meet IOM needs.
Other
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.
Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered.
In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.
Position Title: Customer Care Assistant
2 Posts
Vacancy No: IOMKE/SVN/086/2016
Duty Station: Nairobi, Kenya
Classification: General Service Staff, Grade G3
Type of Appointment: 6 Months Special Short Term Contract, with possibility of extension
Estimated Start Date: As soon as possible
Closing Date: 29 November, 2016
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners.
IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
Context: Under the overall supervision of the Head of the IOM Migration Health Assessment Center (MHAC) Nairobi and the direct supervision of the Migration Health Processing Officer, the incumbent will be responsible for performing routine administrative functions such as switchboard operations, handling inquiries and providing refugee/immigrant assistance as maybe necessary.
Core Functions / Responsibilities:
1.    Operates the switchboard, places and receives telephone calls.
2.    Provides accurate information and answers to telephone or walk-in queries from applicants regarding their schedules and directing them, as required.

3.    Screens and ushers visitors and applicants.
4.    Consults with the Data Processing Assistant and Nurses in order to obtain the necessary information and to accurately provide information and answers to customer queries.
5.    Maintains confidentiality of health data and other personal information related to the migration health status of applicants.
6.    Issues migration health appointments to applicants in accordance with the schedule provided by the Data Processing Assistant.
7.    Ensures that reception area is well organized and presentable at all times.
8.    Records and distributes incoming and outgoing correspondence/faxes.
9.    Any other related duties, which may be assigned by the Migration Health Processing Officer.
Required Qualifications and Experience
Education
·         Completed University degree in Business Management, Secretarial studies or other related studies with 1 year of relevant professional experience or;
·         High School Certificate with 3 years of relevant professional experience.
Experience
·         Previous customer service experience is desired.
·         Minimum three years of relevant experience in private sector/UN agencies/NGOs/IOs;
·         Previous work experience in a hospital setting/medical institution dealing with migrants is an added advantage.
·         Ability to pay attention to details and work under pressure and meet deadlines with minimum supervision;
·         Willingness to learn and be flexible with work hours.
·         Strong communication, customer service and interpersonal relationship skills;
·         High level of computer literacy, especially MS Word, Outlook, Excel and Access.
Languages: Excellent command of spoken and written English and Kiswahili.
Required Competencies
Behavioural
The incumbent is expected to demonstrate the following competencies:
·         Accountability- Accepts and gives constructive criticism
·         Client Orientation- Identifies the immediate and peripheral clients of own work
·         Continuous Learning- Contributes to colleagues’ learning
·         Communication – Actively shares relevant information
·         Creativity and Initiative – Actively seeks new ways of improving programmes or services
·         Performance Management – Provides constructive feedback to colleagues
·         Planning and Organizing – Sets clear and achievable goals consistent with agreed priorities for self and others
·         Professionalism – Masters subject matter related to responsibilities
·         Teamwork – Actively contributes to an effective, collegial, and agreeable team environment
·         Technological Awareness – Learns about developments in available technology
·         Resource Mobilization – Establishes realistic resource requirements to meet IOM needs.
Technical
·         Effectively applies knowledge of health issues in execution of responsibilities at appropriate level
·         Maintain confidentiality and discretion in appropriate areas of work
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment (upon notification in writing to the candidate) and verification of residency, visa and authorizations by the concerned Government, where applicable.
Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered.
In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

Position Title: Nurse II
6 Posts
Vacancy No: IOMKE/SVN/088/2016
Duty Station: Nairobi, Kenya
Classification: General Service Staff, Grade G4
Type of Appointment: 9 Months Special Short Term Contract, with possibility of extension
Estimated Start Date: As soon as possible
Closing Date: 29 November, 2016
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners.
IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
Context: Under the overall supervision of the Head of IOM Migration Health Assessment Centre, and under the direct supervision of the Chief Nurse at the IOM Migration Health Assessment Center (MHAC), the incumbent will be responsible for performing required routine clinical tasks/procedures in connection with the health assessment and treatment to ensure that identified refugees and migrants are medically fit to migrate in accordance with the medical/health requirements of the receiving countries.
The incumbent is assigned to different MHD units in Nairobi such as – MHAC, UK Tuberculosis Program and the Transit Center (TC) and other locations within Nairobi as may be identified.
Core Functions / Responsibilities:
1.    Performs routine clinical tasks required by the Migration Health Physician during Migration Health Assessments, in particular: taking and recording medical history, performing anthropometrics, visual acuity and vital signs measurements.
2.    Compiles medical records, files, charts, X-ray films, decoded laboratory results prior to physical examination for doctor’s use.
3.    Authenticates the identity of refugee/migrant, as may be requested, prior to clinical or radiology examinations.
4.    Assists and provides directions to clients of medical facilities – i.e.: doctor’s office, lab, radiology offices.
5.    As a duty Nurse, triage, coordinates work and ensure client flow during physical examination
6.    Assists the MHP during actual physical examinations.
7.    Administers prescriptions/recommendations ordered by the Migration Health Physicians, including application of appropriate treatment.
8.    Prepares, install or sterilizes medical equipment needed for medical examination.
9.    Monitors and reports expiration dates of drugs and medicines and refers to the Pharmacist for disposal.
10. Performs pre-departure medical checks, surveillance and administers treatment, including vaccination jabs as required for travelling refugees/migrants
11. Prepares a report on therapeutic procedures administered to migrants, in accordance with the requirements of resettlement countries
12. Monitors progress of medical cases and implements follow-up procedure; arrange further examination and health counseling as may be required.
13. Participates in field missions, in out of duty stations and acts as nurse escort of medical cases.
14. Maintains confidentiality of information and collaborative relationship with clients, partners and health professionals.
15. Prepares monthly reports
16. Provide health orientation/information education to individual patients or groups of refugees
17. Assists in the preparation of health certificates in coordination with the Data Processing Assistants
18. Administer first aid treatment as may be necessary
19. Identify and inform Head of MHAC Nairobi of infectious diseases and administer preventive action as soon as possible.
20. Date entry of client/applicant information for both UKTB Global Software if he/she is assigned in UKTB and Mimosa at MHAC
21. Prepare, sign and issue certificates to UK applicants when she/he is assigned in UKTB
22. Raising Payment Coupons for additional tests/treatment as requested by the MHP.
23. Administer vaccinations to applicants according to the requirements/indications of the respective resettlement countries and maintain cold chain.
24. Under the supervision of head of UKTB refers cases/applicants for additional TB investigations and/or treatment and counseling when it is required.
25. Performs any other duties that may be assigned from time to time
Required Qualifications and Experience
Education
·         Completed University degree in Nursing from an accredited institution with a valid Nursing Council of Kenya (NCK) Practice License as a Registered Nurse and 2 years of relevant professional experience or;
·         High School certificate with Diploma in Nursing from an accredited institution with a valid Nursing Council of Kenya (NCK) Practice License as a Registered Nurse and 4 years of relevant professional experience.
Experience
·         Mandatory work experience in Clinical Nursing.
·         Mature individual, able to work independently, effectively and harmoniously with colleagues from varied cultures and professional backgrounds at all levels.
·         Capable of working under stressful and difficult conditions.
·         Demonstrated ability to maintain accuracy and confidentiality in performing responsibilities.
·         Training and experience in TB, STDs, other communicable diseases and migration health is considered an asset.
·         Previous work experience with an international organization and NGOs dealing with refugees would be strong advantage.
·         Computer literate on Microsoft Word, Excel, Outlook and Access
Languages: Excellent command of spoken and written English and Kiswahili.
Required Competencies
Behavioural
The incumbent is expected to demonstrate the following competencies:
·         Accountability- Accepts and gives constructive criticism
·         Client Orientation- Identifies the immediate and peripheral clients of own work
·         Continuous Learning- Contributes to colleagues’ learning
·         Communication – Actively shares relevant information
·         Creativity and Initiative – Actively seeks new ways of improving programmes or services
·         Performance Management – Provides constructive feedback to colleagues
·         Planning and Organizing – Sets clear and achievable goals consistent with agreed priorities for self and others
·         Professionalism – Masters subject matter related to responsibilities
·         Teamwork – Actively contributes to an effective, collegial, and agreeable team environment
·         Technological Awareness – Learns about developments in available technology
·         Resource Mobilization – Establishes realistic resource requirements to meet IOM needs.
Technical
·         Effectively applies knowledge of health issues in execution of responsibilities at appropriate level
·         Maintain confidentiality and discretion in appropriate areas of work
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment (upon notification in writing to the candidate) and verification of residency, visa and authorizations by the concerned Government, where applicable.
Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered.
In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.
Position Title: Data Processing Clerk
Vacancy No: IOMKE/SVN/085/2016
Duty Station: Nairobi, Kenya
Classification: General Service Staff, Grade G3
Type of Appointment: 6 Months Special Short Term Contract, with possibility of extension
Estimated Start Date: As soon as possible
Closing Date: 29 November, 2016
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners.
IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
Context: Under the overall supervision of the Regional Health Assessments Coordinator for Sub- Saharan Africa and the direct supervision of the Head of Data Processing and Mobile Unit, the incumbent will gather data, encode, maintain, update required information accurately in the MHD Databases, as well as generating reports and coordinating processes and procedures with relevant units within and outside MRF Nairobi.
Core Functions / Responsibilities:
1.    Print DS forms from either hard copies or on PDF for transmission for new approvals and re-medicals.
2.    Assist in data entry of DS forms including to MiMOSA when required.
3.    Data reconciliation, data quality control and timely reporting including CDC TB indicators for the TB Treatment Module.
4.    Encoding of data and information, update the PDMS database, and generate regular and ad-hoc reports
5.    Maintain and update the Incidents and Events Databases.
6.    Coordinate with responsible colleague the timely updating of the quality control of all X-ray re-reading reports in databases and generate monthly reports.
7.    Update MiMOSA for “mailout” of cleared DS forms that are returned to RSC and generate the related list
8.    To verify data entry of Canadian, Australian in eMedical and in MIMOSA.
9.    To enter data from all other resettlement countries including UK gateway and other resettlement countries in MIMOSA.
10. To enter PDMS report in MIMOSA
11. Perform any other related duties that may be assigned from time to time
Required Qualifications and Experience
Education
·         Completed University degree in Information Technology or other related studies and 1 year of relevant professional experience or;
·         High School Certificate with Diploma in Information Technology or other related studies with 3 years of relevant professional experience.
Experience
·         Professional experience in data encoding and reporting, data capturing and data management especially in health/clinical setting.
·         Knowledge in data processing and analysis especially SPSS, SQL and Access
·         Knowledge of programming is an advantage
·         Good writing skill desirable
·         Good knowledge of IOM system (Mimosa) and other data management systems a plus.
Languages: Excellent command of spoken and written English and Kiswahili.
Required Competencies
Behavioural
The incumbent is expected to demonstrate the following competencies:
·         Accountability- Accepts and gives constructive criticism
·         Client Orientation- Identifies the immediate and peripheral clients of own work
·         Continuous Learning- Contributes to colleagues’ learning
·         Communication – Actively shares relevant information
·         Creativity and Initiative – Actively seeks new ways of improving programmes or services
·         Performance Management – Provides constructive feedback to colleagues
·         Planning and Organizing – Sets clear and achievable goals consistent with agreed priorities for self and others
·         Professionalism – Masters subject matter related to responsibilities
·         Teamwork – Actively contributes to an effective, collegial, and agreeable team environment
·         Technological Awareness – Learns about developments in available technology
·         Resource Mobilization – Establishes realistic resource requirements to meet IOM needs.
Technical
·         Effectively applies knowledge of health issues in execution of responsibilities at appropriate level
·         Maintain confidentiality and discretion in appropriate areas of work
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment (upon notification in writing to the candidate) and verification of residency, visa and authorizations by the concerned Government, where applicable.
Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered.
In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.
How to apply:
Submit cover letter and CV, including daytime telephone and e-mail contact to:
International Organization for Migration (IOM),
Human Resources Department,
send via e-mail to hrnairobi@iom.int
Closing Date: 29th November, 2016
Only Shortlisted Applicants will be contacted.
NOTE
NO FEE: The International Organization for Migration (IOM) does not charge a fee at any stage of the recruitment process (application, interview meeting, process or training). IOM does not concern itself with information on applicants’ bank details.

IOM is committed to a diverse and inclusive environment. Internal candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

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