The Japan Center for Conflict
Prevention (JCCP) is an international Non-Governmental Organization established
in 1999 in Japan, with its headquarter in Tokyo, Japan and an office in
Nairobi, Kenya.
JCCP’s mission is to build
peace and resilient livelihoods, and help vulnerable groups and individuals
recover from the effects of conflict, for sustainable development.
JCCP’s Office in Nairobi,
Kenya is seeking to recruit a Senior
Finance and Administration Officer who
will be in charge of finance and administration in the assigned projects.
The successful candidate will
be located in Nairobi and will be expected to start working as soon as
possible.
Duties and Responsibilities:
Under the direct supervision of the Grant Manager, the main duties and responsibilities of the Senior Finance and Administration Officer will be as follows:
Duties and Responsibilities:
Under the direct supervision of the Grant Manager, the main duties and responsibilities of the Senior Finance and Administration Officer will be as follows:
Financial Management and
Human Resources
- Ÿ Oversee and
perform day-to-day accounting processes and procedures.
- Ÿ Prepare and
process all payments and documents, including month-end bank
reconciliations and journal entries, via online banking and accounting
book.
- Ÿ Ensure petty
cash is accounted in a weekly or monthly basis.
- Ÿ Process
monthly payroll for local staff on time; ensure statutory deductions (tax,
etc.) are remitted to necessary authorities on time.
- Ÿ Ensure
financial statements are properly prepared for audit.
- Ÿ Monitor and
track project budgets and make budget forecasts.
- Ÿ Assist Grant
Manager in developing and analyzing organizational/ project budgets.
- Ÿ Compile and
distribute financial reports as required.
- Ÿ Manage the
organization’s bank accounts and communicate with bank officers in a
proper manner.
- Ÿ Train,
mentor, and supervise Finance and Logistics Assistant.
Administration
- Assist in
matters of registration, work permits for non- local staff.
- Update status
and records of asset lists, and that office and medical insurance and are
in line with donor regulations.
- Ensure timely
and cost-effective maintenance of office premises, in coordination with
Finance and Logistics Assistant.
- Ensure that all
office equipment is service d regularly and in good working condition.
Procurement and Logistics
- Supervise
transport logistics and ensure that the needs of staff/office are met
adequately.
- Support Finance
and Logistics Assistant to ensure that all other logistics arrangements
are prepared effectively.
Knowledge Management
- Develop and
update knowledge-based products as required on financial management.
- Institutionalize
and disseminate knowledge within JCCP office through content/data
management.
- Ensure
synthesis and dissemination of lessons learnt and best practices in
financial management within the finance and administration section.
- Perform other
related duties as required.
Requirements
- A business
related degree with a minimum of Certified Public Accountant (CPA)-Section
4.
- At least seven
years of experience working in finance and administration for NGOs,
international organizations or in the private sector.
- Good command of
computer applications, particularly Microsoft Office Word, Excel, and
Outlook.
- Good working
experience in preparing for audits.
- Familiarity
with regulation for the Kenya Revenue Authority on taxes and NGO board
requirements for NGOs.
- Fluency in both
written English and Swahili.
- A team player
with ability to build and maintain relationships with supervisors,
colleagues and partners.
- Self-motivated
with ability to work under minimum supervision and to meet deadlines
- Seeks inputs
and feedbacks from others.
- Ability to
handle challenges of working in a changing environment.
- Working
experience with Japanese NGOs will be an asset.
- Knowledge of
Japanese donors will be an asset.
How to apply:
Please send a cover letter, a detailed CV with contact details of three references and CPA and academic certificates to jccpkenya@jccp.gr.jp.
Please send a cover letter, a detailed CV with contact details of three references and CPA and academic certificates to jccpkenya@jccp.gr.jp.
The email application should
be marked as 'Application for Senior Finance and Administration Officer' in the
subject.
Deadline for
Application is 7th November 2016.
*JCCP is an equal opportunity employer; all suitable candidates are encouraged to apply.