Our Client, a luxury Tours
and Travel company, is looking for an energetic and solutions driven Personal
Assistant for their office in Nairobi.
The successful candidate will
be responsible for the secretarial and administrative duties as well as
ensuring that work is handled efficiently in the absence of the CEO. He/she
must have extensive knowledge of computers.
Ability to travel is a MUST.
Key Responsibilities:
- Act as the
CEO's and COO's first point of contact with people inside & outside
the organisation.
- Preparing
proposals and costings.
- Trouble
shooting in general and working with the suppliers.
- Run errands and
make purchases.
- Organising
photographs with computer programmes.
- Screening
telephone calls, enquiries and requests, and handling them appropriately.
- Organize and
maintain the CEO's & COO's diaries and make appointments.
- Dealing with
incoming correspondence.
- Taking minutes,
produce documents, reports and presentations.
- Organize
meetings and ensuring CEO is well-prepared for meetings.
- Devise and
maintain office systems, including data management, filing, etc.
- Liaise with
suppliers and keep an updated list of supplies needed and other staff.
- Arranging
travel and accommodation during business trips.
- Note important
dates and events in the calendar.
- Keep the CEO
informed of the important events and functions (both local and
international).
- Checking and
topping up CEO office and personal supplies.
- Assisting in
other official or personal tasks and errands as they may be assigned.
Qualifications:
- At least two
years of experience in a similar role.
- Problem solver
and solutions oriented.
- Excellent
telephone etiquette.
- Good
communication and interpersonal skills.
- Good
analytical, time management and reporting skills
- Proficiency in
Microsoft office and ideally Apple computers.
- High level of
integrity and honesty.
- Self-driven and
motivated with the ability to quickly execute tasks.
- Tidy and very
presentable.
- Experience in
the safari industry is a plus.
Monthly gross salary: KES 100,000 - 160,000 according to level of experience + medical
Deadline: 31st October 2016
Deadline: 31st October 2016
Applications:
To apply, please follow the link:
Summit Recruitment &
Search,
Blixen Court, Karen
Road,
Karen
We endeavour to make contact with all of our applicants, but unfortunately high
volumes of applications make this unrealistic. If you do not hear from us
within two weeks your application has not been successful on this occasion.
This does not mean you will not be considered for future roles so please keep
an eye on our job board and apply for positions that match your skills and
experience.