We are an Electrical
Contracting Company and we are looking for an Administrative
Assistant
Department: HR & Administration
Reports to: Human Resource & Admin Manager
Summary: Provide administrative support to the organization. Duties include general clerical, and receptionist.
Department: HR & Administration
Reports to: Human Resource & Admin Manager
Summary: Provide administrative support to the organization. Duties include general clerical, and receptionist.
Primary Responsibilities
- Answer
telephones and transfer to appropriate staff member.
- Reception of
visitors.
- Create and
modify documents using Microsoft Office.
- Perform general
clerical duties to include but not limited to: photocopying, faxing,
mailing, and filing given by the Accountant and the HR&AM.
- Maintain hard
copy and electronic filing system.
- Provide callers
with information such as address, directions to the company, company website
and products/services
- Research,
price, and purchase office furniture and supplies.
- Coordinate the
pickup and delivery of express mails and maintain record of all received
parcels and indicate the recipients have been given the same.
- Reconcile LPOs
with Delivery Notes and Invoices and present to Accounts for processing
- Record all roll
master details for all Technicians.
- In charge of
the attendance book. Ensuring it is available for staff to sign in and out
at the right time.
- Petty cash
receipts and recording.
- Other duties as
assigned.
Knowledge and Skill
Requirements
- Basic reading,
writing, and arithmetic skills required. This is normally acquired through
a high school diploma or equivalent.
- Knowledge of
Microsoft Office and telephone protocol. Duties require professional
verbal and written communication skills and the ability to type 50 wpm.
This is normally acquired through one to three years of clerical
experience.
The job holder should have a diploma in Business Administration / Customer service / Communication and public relations with a minimum of two years’ experience gained in a reputable organization.
email your cv to hrcontemporarybwrl@gmail.com