KWAL is looking for
well-organized and highly motivated individuals who are result-oriented to fill
the following position:
Job Title: Administration Officer
REF-AO-10-2016-Nairobi
Function / Division: HR & Administration
Supervisor / Manager Title: Administration Supervisor
Supervisor / Manager Title: Administration Supervisor
Job Purpose: The Administration Officer will be responsible for coordinating
the office services to ensure a smooth flow of office operations.
Job Summary: Reporting to the Administration Supervisor, the Job Holder will
be responsible for coordinating the office services to ensure a smooth flow of
office operations. In consultation with the Administration Supervisor,
implement and evaluate the company’s facilities management strategies, policies
and procedures to ensure they are responsive to the office needs
Responsibilities and
Accountabilities
- Liaise with
insurance service providers to proper coverage of the employees.
- Responsible for
the day to day supervision of the outsourced services for catering,
cleaning and routine office maintenance to ensure service standards are
maintained.
- Plan and
execute all international travel arrangements including the follow up for
processing of Visas and work permits where applicable.
- Follow up and
make payments of annual licences, rates and any applicable statutory
requirements payable by the company to the relevant authorities and obtain
the required permits in a timely manner.
- In consultation
with the administration supervisor, implement and evaluate the company’s
facilities management strategies, policies and procedures to ensure they
are responsive to the office needs.
- Coordinate the
collation and distribution of mails and correspondences in an accurate and
timely manner.
- Support the
head of department in managing the human capital in the section through
day to day supervision, performance management, training needs assessment
and overall staff motivation.
Minimum Requirements
- A minimum of a
Bachelor’s degree in any of the business related discipline.
- A minimum of
two (2) years’ experience in administration in a similar organisation.
- Practical
experience in use of MS packages and ERP systems.
Competencies / Attributes
- Excellent
planning & organizational skills including the ability to manage
resources and accurately keep track of administrative issues.
- Experience in
supervising administrative roles in an office setting.
- A self-driven
individual who motivates and inspires confidence.
- Excellent
communication skills and interpersonal skills.
- High Integrity
levels.
Relationships and working
contacts
- Internal – All
other department heads, Administration Officer and all other staff.
- External –
Service providers, clients and suppliers.
Work Environment: This is an office based role.
How to Apply
How to Apply
If you feel you meet the
requirements for this position, send your updated CV with email & telephone
contacts of three professional referees and the application letter quoting the
Reference number & Title of the position as the subject to:
The Human Resources
Director,
KWAL,
Email:
recruitment@kwal.co.ke
to be received not later than
October 24, 2016.
Do not attach any
certificates/scanned documents to your application.
Only short listed candidates will be contacted.
KWAL is an equal opportunity employer and promotes gender equity.
Canvassing will lead to
automatic disqualification.