University
of Maryland
School
of Medicine
Receptionist – Nairobi, Kisii & Migori
The
Administrative Assistant is responsible for office support, general
administrative and clerical functions including efficient and professional managing
of visitors, customers, telephone calls and messages as well as variety of
clerical duties and information management.
Duties
and Responsibilities
- Effective
and efficient management of incoming and outgoing telephone calls /
messages;
- Receiving
and recording parcels to facilitate communication;
- Receiving
and directing visitors to the respective officers/offices to maintain
order;
- Effective
management of telephone calls to facilitate cost control;
- Ensuring
that the front office area is clean and tidy;
- Ensuring
that the telephone numbers and extensions are all working and report any
faulty lines to the relevant department; and
- Ensuring
timely opening and closing of the main office doors and safe custody of
the keys.
- Maintain
electronic and hard copy filing system
- Open,
sort and distribute incoming correspondence
Qualifications
- Diploma
in any of the following disciplines; Human Resource Management,
Secretarial Studies, Public Relations or equivalent qualifications from a
recognized institution;
- Proven
work experience of at least one (1) year in a related field;
- Kenya
Certificate of Secondary Education (KCSE) grade ‘C’ plain and above; and
- Certificate
in computer application skills from a recognized institution.
- Be
good at networking.
- Good
organizational and communication skills
- Accuracy
/ attention to detail
- Critical
Thinking & Problem Solving
If you meet the above qualifications, you are requested to send your application and CV to hr@mgickenya.org by September 16, 2016.
Candidates are required to quote the TITLE & LOCATION of the position being applied on the subject line of the email.
Only shortlisted candidate will be contacted.
Maryland Global Initiatives Corporation is an equal opportunity employer.