KEMRI
/ University of Washington: The
Kenya Medical Research Institute (KEMRI) in collaboration with the University
of Washington (UW) is conducting research studies in Kenya.
The
KEMRI/UW research collaboration aims to conduct interdisciplinary,
setting-specific research aimed at improving the lives of women and children
living in Kenya.
Specifically
our research strives to understand various infectious diseases afflicting these
populations and testing interventions.
Study Administrative Assistant
(1
Position)
Key Responsibilities and Duties:
The responsibilities of the Study Admin Assistant will include, but not limited to the following:
- Prepare
monthly financial payroll reports and confirms with KEMRI salaries
department.
- Drafts
employee’s staff contracts and present to Administrator for renewal on
annual basis.
- Supervises
office cleaner and ensure that the office is kept in an orderly manner.
- Manages
a KEMRI/UW staff Google calendar for sick offs and annual leave days.
- Draft
personnel letters to KEMRI main and follow up on their progress at
different departments.
- Manages
office pettycash account and ensure that the impress float is maintained.
- Enter
transactions into the QuickBooks and generate monthly Projects expenditure
report.
- Draft
LPOs for supplies requisition
- Prepare
and send supplies to the field sites as per the weekly inventory request.
- Maintains
staff personal files and ensure their confidentiality is upheld.
- Manages
the emails and KEMRI/UW google calendar.
- Arranges
necessary travel reservations, airport pickups and itineraries.
- Performs
other tasks involved in conducting the study as assigned.
Required
Qualifications:
- Minimum
Diploma in Business Administration or related courses
- Previous
experience in Administration
- One
years of experience working in a busy office set up
Desirable
Qualities
- Excellent
interpersonal, teamwork, and communication skills.
- Strong
organizational skills and financial accountability.
- Commitment
to integrity and high quality performance.
- Strong
professional references from previous supervisors.
- Above
average computer applications experience and proficiency.
- Exceptional
eye for detail
Terms
of Employment:
Contract
for one year, as per KEMRI Scheme of Service.
If you meet the above requirements, please CLICK HERE to fill the online application form and then send an application with your current CV that contains details of your qualifications, experience and the full time telephone number and names and addresses of 3 referees to Email address: kemriuwjobs@gmail.com to reach us by 14th September, 2016 at 4.00 p.m.
Note: Only the shortlisted candidates will be contacted.