University
of Maryland
School
of Medicine
Procurement
Officer– Nairobi, Kisii & Migori
The
Procurement Officer will manage project procurement and ensure compliance with
MGIC policies, contractual terms and other applicable rules and regulations,
support the procurement of a wide-range of goods, commodities, and services
through subcontracts and purchase orders.
Ensuring
supply planning to meet project needs and requirements; achieving compliance to
Donor Grants and UMB procedures and systems and upholding high standards in
supplies ethics.
Duties & Responsibilities
- Manage
vendor relationships, contacts, and pre-qualifications lists.
- Provide
input to project procurement for financial and other reports.
- Maintain
procurement files (paper and electronic backup) according to policies and
procedures.
- Provide
procurement procedures and policy guidance and interpretation to program
staff.
- Coach,
mentor, and train program staff on procurement policies and procedures.
- Support
the procurement of a wide-range of goods, commodities, and services
through sub-contracts and purchase orders.
- Develop
tools and forms required for procurements, contracts, and other agreements
such as bid analyses and selection and negotiation memos.
- Undertake
procurement functions that include preparing specifications and
solicitation documents, managing bid evaluations.
- Overseeing
vendor selection process.
- Manage
the project procurement and ensure compliance with MGIC policies,
contractual terms and other applicable rules and regulations.
- Liaise
with the Finance Department to ensure correct vendor payments, follow
through on financial procurement budgets and accuracy of financial
procurement documentation presented;
- Manage
communication with vendors and staff to facilitate smooth implementation
of procurement procedures.
- Draft
requests for quotations and proposals and participate in comparison and
evaluation of bids;
- Facilitate
and follow up on approvals of requisite documents required in the
procurement process;
Qualifications
- University
degree in Supply chain management, Business Administration or related
field with 5 years of practical experience in similar position.
- Postgraduate
diploma in Purchasing and Supplies (CIPS)
- Membership
of Kenya Institute of Supplies Management
- Four
(4) years relevant experience, 1 year experience at supervisory level.
- Three
(3) years’ NGO experience in procurement a must.
- Excellent
interpersonal and communication skills
- Negotiation
skills
- Certified
knowledge of donor rules and regulations on procurement and funds
management.
- Computer
literacy
- Planning
and organizational skills
If you meet the above qualifications, you are requested to send your application and CV to hr@mgickenya.org by September 16, 2016.
Candidates are required to quote the TITLE & LOCATION of the position being applied on the subject line of the email.
Only shortlisted candidate will be contacted.
Maryland Global Initiatives Corporation is an equal opportunity employer.