Africa Regional Office
Terms of Reference for
Consultancy
Strategic Planning for the
Reproductive Health and Rights Alliance Project
1. Introduction: Planned
Parenthood Global (PP Global) is the international division of Planned
Parenthood Federation of America (PPFA), an international non-governmental
organization working in the field of sexual and reproductive health and rights.
The RHRA has established
itself as a strong and credible champion for sexual and reproductive health and
rights in Kenya.
After successfully engaging
in advocacy for legal reform in the Constitutional review process, the RHRA is
keen to now undertake legal, and health budget advocacy at national and
community levels for the implementation of the provisions relating to SRHR while
also monitoring Kenya’s commitments in international and regional level
treaties under the Constitution of Kenya 2010.
PP Global is therefore
seeking a consultant to develop a Strategic Plan for the RHRA is for the next
five years.
2. Purpose: The overall objective
of this consultancy is to develop a five year plan to ensure that the RHRA
engagements respond to the present context and future challenges while pursuing
a strategic engagement to achieve its stated objectives.
The strategic plan developed
is expected to build on the previous success in its contribution the SRHR
agenda in Kenya, so as to ensure that the RHRA is responsive to the needs and
expectations of its members.
3. Description of Tasks (
Scope of Work): Aimed
at facilitating internal and multi-stakeholder meetings and consultation
processes, the scope of work of the consultant will include but not be limited
to:-
a) Undertake a situational
analysis of the work of the RHRA to date through inter alia the review of the
vision and mission of the RHRA based on the PP Global strategic frameworks,
past and current engagements of the RHRA since inception including the
2006-2010 and 2011 -2015 Strategic Plans, and other pertinent project
documents;
b) Undertake a stakeholder
mapping and analysis, and hold consultations with key stakeholders including
RHRA and PP Global (ARO) staff;
c) Through a consultative
process and application of an appropriate tool of analysis , identify focus
areas and develop strategic objectives and key result areas for the same;
d) Review the institutional
capacity, organizational set up , financial and administrative arrangements for
the effective engagement of the RHRA ( including the review of the
organizational processes and decision making structures to recommend required
changes to improve effectiveness);
e) Propose a strategy for
achieving the strategic objectives and key result areas ;
f) Develop a Results and
Resources Framework for the plan period;
g) Hold a stakeholder meeting
to validate the draft Strategic Plan;
h) Finalize the Strategic
Plan and submit to PP Global ARO.
4. Deliverables
a) A five –year Strategic
Plan including Results And Resources Frameworks
b) Report on the processes
including stakeholder consultations and workshops
5. Timeframe: The consultancy period
is 25 days to be undertaken between October 1, 2016 and January 15, 2017.
Proposed Timeline of activities
- Undertake a
situational analysis of the work of the RHRA to date through inter alia
the review of the vision and mission of the RHRA based on the PP Global
strategic frameworks, past and current engagements of the RHRA since
inception including the 2006-1010 and 2011 -2015 strategic plans and other
pertinent project documents.
- Number of days:
4
- Undertake a
stakeholder mapping and analysis and hold consultations with key
stakeholders
- Number of days:
5
- Through a
consultative process and application of an appropriate tool of analysis,
identify focus areas and develop strategic objectives and key result areas
for the same
- Number of days:
5
- Review the
institutional capacity, organizational set up, financial and
administrative arrangements for the effective engagement of the RHRA
including the review of the organizational processes and decision making
structures to recommend requires changes to improve effectiveness
- Number of days:
2
- Propose a
strategy for achieving the strategic objectives and key result areas
- Number of days:
3
- Develop a
Results and Resources Framework for the Plan period
- Number of days:
2
- Hold a
stakeholder meeting to validate the draft five- year Strategic Plan
- Number of days:
2
- Finalize the
Strategic Plan and submit to PP Global ARO
- Number of days:
2
Total Number of Days: 25
6. Institutional Arrangements
The consultant will report
directly to the Associate Regional Director, Policy and Advocacy and work
closely with any other person assigned to her/him.
PP Global ARO will provide
relevant background documents necessary for the assignment including the PP
Global Strategic Plan 2012-2016, the RHRA Strategic Plan 2006-2010 and
2011-2015, RHRA partner reports, M&E frameworks and any other relevant
documentation that the consultant may require.
PP Global ARO shall be
responsible for the coordination of meetings and other activities under the
consultancy and will cover the logistical and administrative costs of this
assignment.
7. Expertise
a) Academic
- At least a
master’s degree in a relevant field in the area of humanities or
equivalent skills with demonstrable experience in strategic planning as
noted below
b) Experience
- At least five
years professional experience in strategic planning and management;
- Knowledge and
experience of sexual and reproductive health and rights issues in Kenya,
in the region and globally;
- Demonstrable
experience in working with non-governmental organizations and other
stakeholders especially in the area of capacity and institutional
development.
c) Skills and competencies
- Ability to work
with minimal supervision;
- High level
written and oral communications in English and Kiswahili;
- Must be
results- oriented, a team player , exhibiting high levels of enthusiasm,
tact, diplomacy and integrity;
- Demonstrate
excellent interpersonal and professional skills in interacting with
government and development partners;
- Skills in
facilitation and stakeholder engagement/workshops;
- Evidence of
having undertaken similar assignments;
- Experience in
research, policy and development, management and programming oriented
work.
8. Application process
Interested and qualified
candidates should submit their applications which should include the following
- Suggestions for
modifying the envisaged approach to the consultancy in order to deliver
more effectively ( if appropriate);
- Curriculum Vitae
with full description of the applicant’s profile and expertise;
- Contact
information for 2 references;
- A total project
budget including a daily rate in Kenya Shillings and an estimated number
of days to achieve the deliverables.
The applications should be
addressed to aro.recruit@ppfa.org with RHRA Consultancy as the subject line and
must be received by October 7, 2016.
Vacancy: Associate Regional Director
- Service Delivery
Based in Nairobi, Kenya
Planned Parenthood Global (PP
Global) is the international division of Planned Parenthood Federation of
America (PPFA) an international non-governmental organization working in the
field of sexual and reproductive health and rights.
The Africa Regional Office
(ARO) of PP Global seeks to recruit Associate Regional Director for Service
Delivery.
Based on Planned Parenthood
Global mission and goals, the Associate Regional Director, Service Delivery
will provide overall leadership in the development, implementation, and
long-term viability of PP Global’s client–centered sexual and reproductive health
service delivery projects and; facilitate the efficiency and effectiveness of
services so that PP Global’s partners in Africa can carry out their respective
missions to provide sustainable quality services.
The position reports to the
Africa Regional Director.
Duties and Responsibilities
1. Program Development
- Works with the
Country Team Leaders to identify country service delivery needs and new
implementing partners; and in conceptualizing and designing new programs
and projects.
- Provides
technical guidance on the development of partners’ project plans and
budgets.
- Collaborates
with Country Team Leaders in the development of country plans to ensure
service delivery programs are linked with advocacy programs.
- Works with the
Africa Regional Director to develop regional operational plans and provide
technical guidance on implementation of service delivery components.
- Works with the
Country Team Leaders to ensure service delivery programs align with
divisional and regional strategic plans, and leads country team meetings
in ARO to ensure programmatic coherence, communication, and tracking
against country plans.
- Contributes to
strengthening systems particularly to support service delivery programs in
the focus countries.
- Provides
technical guidance on development of regional drafts of donor proposals.
2. Technical Assistance
- Provides
guidance to POs on identifying and documenting partners’ training and
technical assistance needs to strengthen partners’ programmatic, institutional
and financial capacity.
- Consults with
PP Global’s Director of Services and guide POs on providing training and
ongoing technical assistance and documenting the processes of clinical
provider training and support supervision, clinical quality assurance, and
commodity security.
- Provide
guidance to POs on training and management of community health workers for
demand creation and community-based distribution of commodities.
- Works with
Senior Program Officer Communications to effectively develop and implement
program communication strategies to increase uptake of service delivery.
- Works with ARO
staff to tailor in – country technical assistance and trainings to ensure
the achievement of project goals through strengthening programmatic,
organizational and financial capacity.
3. Program Monitoring and
Reporting
- In
collaboration with Associate Director-Monitoring & Evaluation,
oversees overall program monitoring and evaluation through reports and
on-site visits as well as ensuring accurate data for purposes of
reporting, program improvement and donor accountability.
- Collaborates on
program evaluation and other research activities.
- In
collaboration with the Grants Accountants, oversees monitoring of program
budget.
- Manages
preparation and submission of regional drafts of donor programmatic and
financial reports.
- Writes program
updates and briefs.
4. Visibility / Collaboration
- Collaborates
with Regional director to identify opportunities for new projects and
collaborations
- Networks with
key international organizations working in the area of Sexual Reproductive
Health (SRH) service delivery and develop collaborative relationships.
- Works with
assigned regional staff to prepare reports, including donor reports and
refunding donor proposals.
- Assists in
developing fundraising proposals and concept papers for both partners and
for PP Global.
- Supports the
writing of articles and abstracts for publication and presents at
conferences on behalf of PP Global and regional partners in order to raise
the visibility and to develop a greater understanding of our work.
5. Supervision / staff
development
- Ensures that
new service delivery staff receive timely orientation and training in ARO
and PP Global administrative procedures.
- Supervises service
delivery regional staff in office and during site visits
- Conducts
performance appraisals and contributes to decisions on staff recruitment
in collaboration with HR Manager.
- Works with HR
Manager to identify staff development needs and provide the resources to
build staff capacity.
Position Requirements:
Education: Master's or advanced degree in public
health, health administration, health systems management, international
development, sociology or related field.
Experience:
- Minimum of ten
years experience in management of multi-country SRH programs in
sub-Saharan Africa preferably with an international NGO, including
experience in: program planning, implementation, monitoring and
evaluation; developing and monitoring work plans and budgets; working with
programs to identify and address training and technical assistance needs,
preferably with a focus on rights-based sexual and reproductive health
service delivery; and managing work with implementing partners.
Skills:
- Ability to:
work independently and as a member of a team; conceptualize programs;
analyze and synthesize information; verbally communicate clearly and
persuasively in English, including conducting presentations; facilitating
workshops; anticipate, prioritize and manage multiple tasks in a timely
manner with a keen attention to detail and follow-through; to
independently or through consultation identify the root cause of a
problem, determine a solution and systematically implement a solution.
- Must have
excellent English writing skills and proficiency in using computer
software including MS Word, Excel and PowerPoint, statistical analysis
software, and information databases.
- Must possess
professional maturity and demonstrate good interpersonal, negotiation and
decision-making skills, as well as cultural sensitivity.
Travel: Ability to travel
nationally and internationally a minimum of 40% of time.
Other Requirements: Fluency in oral and
written French, Swahili or other regional language is desirable.
How to Apply
Please send your application
cover letter, curriculum vitae with three references and salary expectation via
email to aro.recruit@ppfa.org with Associate Regional Director, Service
Delivery as the Email Subject by 7th October 2016.
Only shortlisted candidates
will be contacted.
Planned Parenthood Global is an equal opportunity employer.