ACTED Kenya / Somalia
Department: AME (Appraisal, Monitoring and Evaluation)
Department: AME (Appraisal, Monitoring and Evaluation)
Direct Hierarchy: Appraisal
Monitoring and Evaluation (AME) Manager
Contract duration: One Year
Location: Nairobi, Kenya (with frequent travel to Somalia)
Starting Date: October 2016
ACTED (Agency for Technical
Cooperation and Development) is a non-political and non-confessional
International NGO founded in 1993 with its headquarters in Paris, France.
The organization’s vocation
is to save lives, assist vulnerable populations and bring hope to those in need
for better future.
ACTED is looking for
professionally confident, self motivated, experienced and committed team player
to fill the below position in Nairobi-Kenya.
Appraisal Monitoring & Evaluation (AME) Manager
Appraisal Monitoring & Evaluation (AME) Manager
Appraisal Monitoring
Evaluation Unit (AMEU) Role: AMEU
is an independent unit dedicated to improving the relevance, quality and accountability
of ACTED’s programmes by facilitating Project Cycle Management and conducting
research and assessments to inform and influence policy and practice.
By actively promoting
research, learning and the implementation of best practices, AMEU aims to
promote commitment to quality within ACTED.
Specifically AMEU supports the effective design and implementation of ACTED’s interventions by:
Specifically AMEU supports the effective design and implementation of ACTED’s interventions by:
- conducting
research and project-related assessments;
- developing and
promoting the use of information and data management systems;
- facilitating
information-sharing and the translation of lessons learned into improved
practice;
- Ensuring that
research is effectively linked to good programme design and implementation
in order to bring about changes in policy and practice.
Main Objective: The AME Manager’s main role is to directly manage all AME
officers in the Kenya / Somalia mission in order to ensure effective
implementation of all AME functions at the field level and oversee design and
implementation of all appraisal, monitoring and evaluation (AME) funtions for
the programs.
II. Responsibilities:
II. Responsibilities:
Oversee the AMEU Department
- Ensure the
independence, neutrality and quality of work of the AMEU department
activities in the mission, including advising on strategy, problem solving
and reporting issues.
- Direct
management of AMEU teams (Officers or AMEU field focal points) and
indirect line management of AMEU assistants.
- Management of
workplans, daily follow ups, AMEU Team outputs and inputs to as needed to
proposal ad project development with the PDD team.
- Collaboration
with the finance, human resource and logistics teams for AMEU department
needs and monthly planning of activities.
Development of AME project
monitoring and evaluation plans, data collection tools and methodologies
- Designing of
AME methodologies, terms of reference (TORs) and data collection tools to
monitoring progress and outcomes of ACTEDs projects (including for
verification of beneficiaries, baseline surveys, needs assessments,
monitoring and project evaluations);
- Ensure that
monitoring and evaluation activities are in-line with expected project
goals, objectives and measure the defined indicators;
- Collaborate
with Field Coordination, Programme Development Department and Implementing
Partners to design logical frameworks and indicator collection plans;
- Work closely
with the GIS Department, Programme Development Department and Implementing
Partners in order to provide useful information for mapping and project
reporting, as necessary;
- Liaise with
partner/collaborating organizations for AME activities, as required.
Facilitate the collection of
accurate, reliable and useful data for project implementation and development
- Guide the AME
Team in the conducting of field-level data collection, at different
stages of the project to support project cycle management;
- Ensure that
monitoring activities are based on project indicators to ensure that the
project meets its goals and objectives;
- Conduct
pre-testing and provide critical feedback and modifications of the design
and provide translation of these tools and methodologies into Somalia,
where necessary.
- Develop and
conduct training for AMEU staff and enumerators to implement activities
effectively, including training on objectives, methods and tools required
for AMEU activities;
- Provide field
supervision and plan logistical arrangements for conducting AMEU
activities;
- Communicate
regularly to the AME Officer son the implementation progress of field
missions;
- Ensure
accurate/reliable information is collected by checking questionnaires and
ensuring all team members are clear on the TOR and methods used;
- Conduct data
collection using qualitative and quantitative methods and secondary data
(reports, government statistics etc);
- Supervision of
data entry and conduct data checking/cleaning for quantitative and
qualitative data when necessary;
- Support the
Nairobi AME Officer to ensure that AMEU information is stored and managed
effectively and confidentiality is maintained in accordance with ACTED
procedures.
Coordinate with the ACTED
Data Analyst on quantitative and qualitative analysis and write timely and
useful reports for programme development, management and implementation
- With the
Nairobi based Data Analyst coordinate the analysis of quantitative data,
including preparing cross-tabulations, graphs and statistical analysis
when required;
- Conduct
qualitative analysis including writing up field-notes and use different
methods to improve programme implementation, such as SWOT analysis,
Problem-Solution tree, etc.
- Facilitate
field team debriefing sessions;
- Write AME
reports and memos on AME activities;
- Facilitate
quick and accurate reporting of monitoring result to ensure that ACTED,
donors and other organizations can build upon successes and lessons learnt
during the programme when requested by the AME Officer in Nairobi.
Management of AME team in
Somalia and external relationships under his/her responsibility
- Daily
supervision of AME staff in the Kenya/Somalia mission, including
development of work plans;
- Manage the AME
activities for the mission;
- Support the
training of the AME staff;
- Communicate
weekly with capital AME Officer to coordinate monitoring schedules –
requiring approval for all technical matters;
- Communicate
daily with the relevant focal points – requiring approval for all
administrative, financial and logistical matters;
- Work with
management and support staff to comply with ACTED rules and procedures;
- Completing any
other additional duties and tasks, in accordance with the functions and
duties of the AMEU as requested by the line manager
Beneficiary Accountability
and Management of Complaints Response Mechanism
- Responsible for
overseeing recording, sharing, following up and consolidating complaints /
feedback about ACTED’s interventions, and ensuring community feedback is
fed back into the project cycle management.
- Develop
guidelines and provide technical support to the programme team and
partners to design, implement, and monitor
accountability strategy and mechanisms in
accordance with Oxfam minimum standards of accountability.
- Working closely
with field program teams, area coordination and AMEU area referent.
- Providing
useful and constructive information to target communities about ACTED’s
programmes.
- Conduct
brainstormings, trainings and workshops with program teams on a regular
basis, including an orientation at the beginning of each new project, to
ensure that they are aware of the processes and procedures of
accountability mechanisms.
- Providing
monthly analytical reports and recommendations to programme teams /
coordination on the basis of complaints and feedback received from target
communities.
- Ensuring that
urgent and sensitive complaints are addressed in a timely and appropriate
manner.
- Ensure the
confidentiality of complaints data is respected, and this information is
not shared with any irrelevant staff members or external person /
organization.
Learning
- Support the
relevant staff in conducting learning reviews as per standards.
- Support
the project team and partners in
extracting lessons learnt and good
practices, and documenting case studies
which demonstrate qualitative and
quantitative changes over the period.
- Organize events
in order to share relevant learnings and
findings with country team, project teams,
partners and stakeholders in appropriate format to ensure the
whole programme benefits from and applies the learning.
Any other duty that may be
assigned by the direct manager or the Country Director.
Qualifications / Skills / Profile Required
Qualifications / Skills / Profile Required
- A masters /
Bachelor’s Degree in Sociology, Community Development, WASH, Rural
Livelihoods or related field.
- Extensive
experience of social research methods to conduct monitoring and evaluation
for humanitarian and development initiatives/interventions. Knowledge and
experience of participatory rural appraisal methods an asset.
- Excellent
analytical skills in order to interpret qualitative and quantitative data
and discern useful recommendations for programme implementation and
development.
- Statistical
analysis and IT skills, including use of SPSS and Excel for data analysis;
- At least 3
years of work experience in a similar field; former experience with
humanitarian organizations is an asset.
- Good English
communications skills (both oral and written) and ability to travel to
Kenya and other Somalia bases where ACTED is operational.
- Strong team
player of high integrity, pleasant personality, ability to work under
least supervision and meet strict deadlines.
- Computer
literate and with excellent IT Knowledge.
- Strong people
management and leadership skills.
Application Procedure:
Qualified persons with the required skills are invited to submit their detailed curriculum vitae and cover letter clearly indicating the position they are applying for to kenya.jobs@acted.org and received on or before 7th September 2016.
Please note that due to the urgency of the position, shortlisting will be done on an ongoing basis.
ACTED is an Equal Opportunity
Employer.