A well
established company in the Dairy sector in Kiambu County seeks to urgently fill
the position of a Human
Resource Officer.
It is
seeking to hire highly experienced and dynamic Human Resource Officer to assist
the HR Manager on daily management of Human Resource functions of the company.
Main purpose of the job: To
provide efficient HR and administrative support for the HR Manager, ensuring
service users are provided with key information on HR processes and procedures.Duties & Responsibilities
Staffing
- Ensure
vacant positions are analyzed, documented and approved.
- Position
openings within the organization are widely communicated
- Ensure
that qualified candidates are recruited
- External
recruiting activities are planned and coordinated
- Appropriate
selection process and criteria are defined for each process
- Conduct
the selection process
- Manage
transitions of staff from one department to another (in case of internal
recruitments)
- Process
offer letters/ contracts for all successful candidates (in liaison with HR
Manager)
- Conduct
reference checks for all successful candidates
- Communicate
reporting date to successful candidate and all documentation required on
first day.
- Ensure
compliance to on-boarding plans for all newly staff recruited and those
transitioning to other roles.
- Carry
out training on staffing related processes.
Performance
Management
- Disseminate
yearly performance calendar
- Ensure
performance plans are in place for all staff/team and performance is
documented for each and every staff
- Performance
reports are done for staff for both 3 and 6 months and submitted
- Ensure
teams are adhering to the performance policies that have been put in place
- Monitor
for contract lapses and transition of staff- trigger for staff changes to
the HR team for updating of benefits etc
- Ensure
documentation of all Performance Improvement Plans and terminations due to
performance are available in staff files.
Communication
& Co-ordination
- Ensure
that information is shared across the organization
- Monitor
and review the Communication process
- Monitor
staff issue log and ensure the concerns raised are logged and have them
addressed by relevant persons.
- Support
teams in coordinating their activities to accomplish their targets
- Communication
and coordination practices are institutionalized to ensure they are
performed as managed process
HR
Services
- Maintain
official staff personnel files and ensure updated HRIS
- Serve
as the liaison between UPDF staff and benefit providers (such as health
insurance and other statutory bodies)
- HR
administration, such as leave management, maintenance of staff records,
compensation and benefits administration and record keeping
- Ensure
that enquiries in HR office are dealt with promptly and courteously
- Ensure
and coordinate employee safety, welfare, wellness, and health reporting
and employee services
- Monthly
payroll management
- Provide
monthly input into the payroll for salary processing ( new staff details )
- Making
sure that all licenses are renewed
- Making
sure that the business is compliant with all the relevant statutory laws
Learning
and Development
- Ensure
updated staff development plans
- Communicate
all training dates and updates
- Ensure
completed training records and updated in HRIS
Minimum
Requirements
- Understanding,
knowledge and experience in HR functional areas ( 5 years minimum
requirement)
- Conversant
with Kenyan Labor laws, best HR practices, statutory compliance
requirements and industrial relations
- Degree
in Human Resource Management
- Higher
Diploma from KNEC
- Demonstrated
leadership ability
- Willing
to start immediately
- Willing
to relocate to Kiambu County immediately
Key
Skills and Competencies
- Strong
attention to detail,
- goal
oriented
- Outgoing
and confident personality who is able to operate at all levels.
- A
self starter who is proactive and can set achievable goals
- A
team player with a flexible approach and a willingness to learn.
How to
Apply
Interested
candidates holding the necessary requirements, good performance and / or
references are encouraged to apply with detailed CV’s, inclusive of names and
contacts of 3 referees, current telephone number and email address to
hr@uplandspremiumdairies.co.ke by 17th September, 2016.
Kindly
do not apply if you not meet the minimum requirement for the job.
Due to
large volume of applications expected, only shortlisted candidates will be
contacted.