Organization
and Program Overview: The Centre for Victims of Torture (CVT) is an international
non-governmental organization based in Minneapolis, USA.
Founded
in 1985, CVT was one of the first organizations in the US dedicated to
providing care and rehabilitative services to survivors of politically
motivated violence and torture, earning international recognition as a provider
of psychosocial training and direct services.
CVT
Kenya has offices in Dadaab and Nairobi, to address the mental health needs of
survivors of torture, violent conflict and SGBV.
Position Title: Finance Controller
Position Title: Finance Controller
Location: Nairobi, Kenya
Objective: The Finance Controller main functions are to efficiently and effectively coordinate the financial functions of the organization in order to meet the overall CVT’s goals.
Report to: Hierarchically to Country Director and functionally to the HQ Grants Accountant.
Main Duties and Responsibilities include but are not limited to:
Objective: The Finance Controller main functions are to efficiently and effectively coordinate the financial functions of the organization in order to meet the overall CVT’s goals.
Report to: Hierarchically to Country Director and functionally to the HQ Grants Accountant.
Main Duties and Responsibilities include but are not limited to:
a)
Finance
- Systems,
Compliance and Procedures: Ensure the existence of proper financial
systems that facilitate the recording and production of accurate financial
reports, meet CVT’s internal control requirements and safeguard its
assets.
- Ensure
that financial procedures are followed by all programs, and systems
developed to accommodate the needs of those programs
- Continually
review and manage implementation of financial management strategies,
policies and procedures.
- Continually
seek ways to improve the financial procedures/policies of CVT Kenya.
- Stay
abreast of changes to the country’s legal system as they affect payroll
and taxes.
- Continuously
review and communicate cost control systems and procedures, including
expenditure and authorization protocols and monitor operations to
ensure compliance
- Ensure
compliance with taxation and statutory requirements including preparing
and managing VAT, PAYE and other statutory requirements. Document
practices including updating finance and procurement manuals in
consultation with the Country Director and HQ.
a)
Budgeting and Reporting
- Coordinate
the timely, accurate and complete annual budget and revisions
- Monitor
expenditures against budgets and highlight/address expense over run
- Prepare
financial reports, both internal and for donors according to internal and
donors’ standards and policies
- Perform
timely and accurately posting of budgets and journal entries
- Oversee
cost allocation systems in accordance with donors’ regulations
- Verify
system’s reconciliation and verifying system’s balances
- Verify
monthly bank reconciliations by the 10th of each month
- Meet
with the Country Director on a monthly basis to review overall performance
and implementation levels and discuss short term strategies
- Report
monthly on the financial status of programs to the Country Director
b)
Cash Management (Petty cash management is carried out by a different staff)
- Consolidate
monthly cash requirements for all locations and ensure timely information
of the Country Director.
- Ensure
smooth cash flow between HQ, country office and the field offices.
- Signing
of petty cash for field operations.
- Prepare
monthly Nairobi cash forecast along with the Management Team.
- Ensure
journal entries related to petty cash are posted in a timely manner.
c)
Auditing
- Lead
the preparation of internal and external audits and financial reviews.
- Review
and address questions and concerns from auditors in consultation with the
Country Director.
- Work
with designated staff to ensure documents supporting monthly expenditures
are copied and mailed to HQ in a timely manner for HQ’s internal audit.
d) General
Duties
- Ensure
good internal and external communication with all stake holders including
CVT HQ Grants Accountant, auditors, partners, funders, etc.
Qualifications
& Competencies
- Demonstrated
strong ethical values at prior employment, strong attention to details and
ability to follow instructions
- Minimum
BA degree and CPA in Accounting or similar;
- At
least ten years of relevant work experience;
- Preferred:
Experience managing US Government funding and familiarity with compliance
requirements;
- Computer
proficiency in Microsoft Office (Word and Excel);
- Good
team player and able to work independently;
- Strong
attention to details and ability to follow instructions;
- Excellent
people management skills;
- Strong
organizational and analytical skills;
- Good
communication and problem solving skills.
General
Conditions:
- Is
strictly committed to respect CVT’s confidentiality policy and to not use
any information that s/he will know about CVT’s policies, procedures, and
clients outside of CVT and to not approach (potential) clients for their
involvement in CVT activities without prior approval of CVT’s supervisor
- Maintain
neutrality regarding any sensitive issues such as religion, minority or
political affiliation;
- Strong
commitment to serve beneficiaries of CVT’s project regardless of their
religion, gender, minority affiliation or political background
How to
Apply:
Interested candidates are requested to email their application letter and attached updated CV including Telephone contact and email of 3 referees to cvtkenyajobs@gmail.com.
Interested candidates are requested to email their application letter and attached updated CV including Telephone contact and email of 3 referees to cvtkenyajobs@gmail.com.
Only shortlisted candidates will be contacted for interviews.