Vacancy:
Administrative Assistant
About
Sinapis: Sinapis is a Christian social enterprise with a mission to
empower aspiring entrepreneurs in the developing world with innovative,
scalable business ideas by providing them with a rigorous Christ-centered
business education, world-class consulting and mentorship services, and access
to seed capital.
Sinapis
achieves its mission through two inter-related programs:
The
Sinapis Entrepreneurship Training Program is an intensive 4-month business
training program similar to a mini-MBA but customized for earlier stage
ventures.
Participants
in this program spend approximately 20 hours per week completing online
coursework, attending in-person class sessions, and doing practical “field
work” assignments that allow immediate and practical implementation of lessons
learned.
Upon
completion of the training program, the entrepreneurs are eligible to compete
in the Sinapis Business Plan Competition, in which the top 10 finalists compete
for seed capital at a live pitch event.
The
finalists in the business plan competition are then invited to join our Fast
Track Fellows Program, which is a 6- month accelerator program that provides the
entrepreneurs access to high quality generalist consultants, professional
advisors, successful entrepreneur mentors, advanced trainings, and investor
match-making.
Administrative
Assistant Description Sinapis is looking for a full-time qualified individual
to run Sinapis’ administrative responsibilities.
The
individual will have the following duties:
1.
General Administration
- Provide
general administrative and clerical support including mailing, scanning,
and photocopying
- Management
of driver calendar bookings
- Scheduling
meetings, booking meeting rooms, setting up the meeting room prior to
meetings, taking and sending out meeting minutes
- Purchase
and maintenance of office supplies
- Keep
record of staff birthdays and organize for cake delivery on birthdays
- Run
petty errands e.g. office purchases, license renewals, site visits
- Coordinate
repairs and maintenance of office equipment
- Ensure
Sinapis is up-to-date with all statutory requirements e.g. licenses and
permits
- Ensuring
office cleanliness and tidiness is maintained at all times
- Resolve
administrative problems
- Getting
quotations from suppliers as and when needed
2.
Records and Data Management
- Maintain
an organized electronic and hard copy filing system
- Retrieval
of documents as and when needed
- Data
entry of hardcopy information such as contact information and feedback
forms
- Maintaining
databases and handling requests for information and data
3.
Customer Service
- Greet
and assist visitors to the Sinapis office
- Answering
general enquiry calls to Sinapis
- Manage
the Sinapis info email to ensure all enquiries are responded to in a
timely fashion
- Drafting
and sending out responses to routine enquiries (FAQs), sending out bulk
emails and messages to entrepreneurs as and when required
- Registration
and recording of participant information during events
- Manage
the Sinapis info email to ensure all enquiries are responded to in a
timely fashion
- Assist
the program coordinator with making calls to entrepreneurs for payment
follow-up or to disseminate relevant information
4. Any
other duties that
are deemed reasonable and consistent with this position
Qualifications
- Must
have a degree from an accredited university, preferably in Business,
Business Management, Administration or a related field
- Must
be computer savvy and proficient in Microsoft Excel, Outlook and a fast
and accurate typist
- Preference
will be given to candidates with at least one-year experience in a similar
role in a busy office
Required
Skills
- Exceptional
customer service skills, over the phone, on email and in person
- Strong
administrative and multi-tasking skills
- Very
effective organizational and prioritization skills
- Time
management skills
- Stress
management skills
- Excellent
written and verbal communication skills
- High
level of attention to detail and accuracy
- Ability
to work independently or as a team player
- Problem
assessment and problem solving skills
- Can
work well in a fast-paced and dynamic environment
Personal
Attributes
- High
level of integrity
- Polite,
respectful, humble and well-mannered
- Flexible,
adaptable and open-minded
- Very
positive attitude and optimistic outlook
- Hardworking
and willing to go the extra mile to get the job done
This
position will require the successful candidate to work on weekends from time to
time.
However,
for every Saturday or Sunday worked, the successful candidate will get a
half-day off on Monday.
Interested candidates to submit their application (cover letter and CV) to marketing@sinapisgroup.org by 9:00am Monday 12th September 2016.
This
is an entry-level position, and as such remuneration is Kshs 10,000 p.m.
The
successful candidate will also get a full scholarship to undertake the Sinapis
Entrepreneurship Mini-MBA program.
Due to the anticipated volume of responses, we will only contact short-listed candidates.