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2 UN Procurement Associates Jobs in Nairobi, Kenya

UN World Food Programme - Somalia
Vacancy Announcement No.VA026/2016 

Position No: 16- 0022153 
Post Title: Senior Procurement Associate 

2 Positions
Contract type: Service Contract  
Post Grade: SC7

Duty Station: Nairobi 
Duration: 1 year (initial)  

Date of issue: 25th August 2016
Closing Date: 07th September 2016

Organizational Background: The World Food Programme activities include food assistance for nutrition, livelihoods, relief and emergency school feeding, while also supporting humanitarian air and logistics services, food security coordination and infrastructure rehabilitation projects. 

This position is open to qualified Kenyan candidates only. Female candidates in particular, are encouraged to apply.

Duties and Responsibilities:

Under the direct supervision of the Head of the Procurement unit, the incumbent will be responsible for the following duties:-
  • Provide Operational Coordination and guidance to Area Office Staff through (on-Job training, coaching, oversight missions) and client unit in Country Office;
  • Liaise with other WFP Operational units and UN Actors to optimize supply chain of goods/services required;
  • Review, amend and prioritize purchasing request, and provide recommendations to requisitions, to support procurement of goods and services, at lowest cost to WFP;
  • Identify, asses and recommend potential suppliers, and ensure necessary data/documents are distributed to support the selections of supplies, ensuring standard processes are followed;
  • Manage supplies database and participate in WFP Supplier selection;
  • Contribute to negotiations with supplies on terms and conditions of the orders, including contract disputes and claims, with guidance from procurement officer, in order to obtain the best terms and lowest cost for WFP;
  • Review and prepare Purchase Orders, contracts and any other supporting documentations for approval by the appropriate stakeholder;
  • Conduct research and analysis on a range of data, and produce substantive reports providing insight and recommendations to procurement officers and enabling informed decision making;
  • Design, develop ad oversee the maintenance of database and records, to ensure information is accurate, organized and available for other to access, and support reporting requirements;
  • Acts as escalation point, liaising with suppliers and providing solutions to complex issues related to delivered goods, using initiative and following process, to ensure timely resolution of problems;
  • Manage a team of staff, providing advice, guidance and training, to ensure individual and team objectives are delivered to agreed standard and deadlines;
  • Perform other related duties as required.
Minimal Qualifications:

Education: Secondary school education. A Post-secondary certificate and certification in Procurement.

Experience: At least six years of progressively responsible support experience with general experience in conducting supplier research and coordinating with retailers, wholesalers and traders. Supervisory skills.

Language: Fluency in both written and spoken English is a requirement.

Knowledge: Demonstrating knowledge of procurement process and linkages with other operations (e.g. Logistics) and familiarity with locally purchased commodities/goods/services (e.g. cash based, in-kind donations)
How to Apply
Interested and qualified candidates are requested to submit online applications only according to the following procedures:

Go to: 
Step 1: Create your online CV.
Step 2: Click on “Description” to read the position requirements and “Apply” to submit your application.

NOTE: You must complete Step 2 in order for your application to be considered for this vacancy.
Applications that do not meet the above requirements will be disregarded.
Only shortlisted candidates will be contacted. 

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