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NGO Jobs in Nairobi, Kenya - Conservation International

Conservation International 

Building upon a strong foundation of science, partnership and field demonstration, Conservation International (CI) empowers societies to responsibly and sustainably care for nature, our global biodiversity, for the well-being of humanity. 

CI’s strategy is to serve as a trusted advisor to decision makers at all levels to help societies establish healthy, sustainable economies that secure nature’s ability to provide enduring human well-being.


We accomplish this through the four pillars of our work:
  • We innovate to identify and implement practical and effective solutions to problems. This innovation takes place throughout the organization and relates to all aspects of CI’s work including science, field implementation, policy, markets, partnerships, etc.
  • We promote healthy, sustainable economies to achieve those impacts
  • We demonstrate these impacts throughout CI geographies
  • We work through global agents of change, the major partners that help us amplify and achieve global impact
Conservation International’s Africa & Madagascar Field Division Office in Nairobi, is seeking a highly motivated individual for the following position:

Finance Coordinator
 
Location: Kenya - Nairobi
 
Job Code: 812
 
# of openings: 1
 
Description

Summary: The Finance / Accounting Coordinator is responsible for performing a range of accounting and financial-related duties under the direction of a Finance Manager or other senior Finance staff. 

Working within a department, division or program, s/he plays a key role in administering financial transactions in compliance with CI’s financial and donor reporting policies and requirements.  

Duties include reviewing and processing financial transactions which may include invoices, journal entries, petty cash, travel advances, payroll etc. 

S/he also prepares journal entries, posts transactions in the financial system, reconciles GL accounts and prepares financial reports. 

The Finance / Accounting Coordinator maintains financial records and archives and assists with related operation and administrative duties as assigned. 

The Finance/Accounting Coordinator assists in responding to staff queries, trains new employees and otherwise provides support for the efficient handling of financial transactions. S/he acts as a liaison with division and HQ finance staff to ensure financial best practices are in place and followed. 

This position does not manage staff. Duties are performed under general direction and subject to general review.

Key Responsibilities
  • Review and process invoices, financial transactions, and recurring/non-recurring journal entries.
  • Review transactions for completeness, accuracy and proper documentation and approvals prior to processing. 
  • Review for compliance with CI policies and donor/partner requirements.
  • Post transactions to the general and subsidiary ledgers.
  • Reconcile subsidiary, general ledger and related financial accounts. 
  • Work with senior finance staff and/or HQ Finance to resolve differences.
  • Monitor and project cash and expenses balances.
  • Work to ensure the timely closing of accounting periods.
  • Prepare donor and external partner statements and reports for management review.
  • Assist with the annual budget process as directed.
  • Assist management in responding to internal/external audit questions and requests for information.
  • Perform other related duties as assigned.
People and Resource Management Responsibilities
  • This position does not manage staff but assists less-experienced peers.
  • Not responsible for managing an individual budget or public or private funds but reviews for compliance with CI policies and external partner/donor agreements.
Qualifications
  • Bachelor’s degree in Accounting, CPA. 2 to 4 year experience accounting or related work experience. Fund accounting experience preferred.
  • Familiar with accounting principles, processes, and standards.
  • Experience with accounting and financial reporting systems and software.
  • Strong Microsoft Excel and analytical skills.
  • Attention to detail, highly organized, ability to prioritize and multitask and meet deadlines in a fast-paced environment.
  • Ability to maintain a positive attitude, service focus, and work independently and as part of a diverse team.
  • Foreign language fluency a plus.
Working Conditions
  • Typical office environment.  May need to work beyond normal work hours to meet reporting deadlines.
  • No travel expected.
  • This position will be based in Nairobi/Kenya, applicants will need to have the ability to live and work there.
Contract Duration: 1 year with possibility of extension depending on performance and availability of funding

CI Values

We expect that all employees will embrace the values of our organization.
  • Passion: We are inspired by nature and cherish the diversity of life in all of its forms.
  • Respect: We respect and trust each other, and we embrace our diversity of cultures, talents, and experiences.
  • Integrity: We act with integrity and are accountable for our actions.
  • Optimism: We are optimistic about the future of life on Earth and are confident that, with our partners, we will achieve unprecedented conservation results.
  • Courage: We tirelessly pursue our vision, taking bold action and persevering through challenges.
  • Teamwork: We work together, recognizing that openness, collaboration and cooperation are fundamental to achieving a healthy and prosperous world for all.
How to Apply
 
CLICK HERE to apply online

Finance Manager
 
Location: Kenya - Nairobi
 
Job Code: 813
 
# of openings: 1
 
Description

Summary: The Finance / Accounting Manager is responsible for generating financial reports, data and analysis needed in a variety of operational decisions. 

Working within a department, division or program, s/he ensures the smooth operations of financial functions and compliance with CI’s financial and /or donor reporting policies and requirements. 

In field programs, the Finance/Accounting Manager typically oversees the efficient management of a variety of accounting, finance and payroll functions as assigned.

The Finance/Accounting Manager generates standard and ad-hoc financial reports and ensures the accuracy, integrity, and timeliness of all financial information.

S/he oversees internal and donor financial reporting processes including managing the budget, revenue and cash projections, donor financial compliance and audit follow-up.

The Finance/Accounting Manager serves as the primary point of contact for cost center managers regarding financial processes and reporting. 

S/he works closely with division and HQ finance staff to ensure financial best practices are followed.

As directed, the Finance/Accounting Manager provides ad-hoc analysis and forecasts to help management identify and secure new funding streams. 

S/he must multitask, prioritize, and meet deadlines in a fast-paced environment.

This position supervises staff. Duties are performed under general direction.

Key Responsibilities

Financial Reporting and Analysis:
  • Prepare and generate monthly, quarterly and periodic financial reports. Review results with senior management.
  • Review financial data and transactions to ensure the accuracy of financial reports. Ensure compliance with reporting standards, CI policies and donor/partner requirements.
  • Manage the internal revenue allocation process, ensuring CI’s financial systems accurately reflect agreed upon allocations.
  • Payroll processing and statutory deductions management.
  • Review monthly reconciliations of the general ledger, subsidiary ledgers and related financial accounts. 
  • Work with division and/or HQ staff to resolve differences.
  • Prepare donor statements and reports for management review prior to release to fund managers, external partners, key donor and related stakeholders.
  • Monitor and project cash balances for all relevant donor programs.
  • Function as a direct liaison with Cost Center Managers and HQ Finance on financial, time reporting and budgetary processes.
  • Provide ad-hoc analysis and projections in support of new funding streams/opportunities, long-range financial plans and revenue campaigns.
  • Respond to ad-hoc analysis requests.
Budget Management:
  • Manage and coordinate the annual budget process. 
  • Serve as the primary point of contact for the budget process. 
  •  Provide training, instructions and hands-on guidance as needed. 
  • Ensure financial/budgetary systems are kept up-to-date. 
  • Generate budget vs. actual comparisons and provide trend analysis.
  • Facilitate timely and complete inputs from cost center managers to ensure the ongoing accuracy of the department budget. Update projections as appropriate.
  • Act as the gatekeeper for budget expenditure requests. 
  • As authorized, approve procurement and related expenditures requests.
Financial Oversight:
  • In field programs, oversee the efficient management of accounting, finance and payroll functions as assigned.  
  • Ensure compliance with internal and external requirements and standards.
Financial / Grant Systems Management and Training:
  • Provide on-going support for periodic system updates.
  • Support training department staff and other users on using the financial system, navigating system upgrades and generating end-user reports, etc.
  • Oversee donor/grant recording/registration.  Ensure that all donor agreements, amendments, and incoming revenues are properly recorded.
Other Duties:
  • Assist management in responding to internal/external audit questions and requests for information.
  • Perform other related duties as assigned.
People and Resource Management Responsibilities
  • Supervises up to three lower level employees.
  • Manages an individual budget.  Decisions that bind or commit CI are approved by immediate supervisor.
  • Responsible for managing some public or private funds, monitoring results, and recommending follow-up action.  Reviews for understanding and compliance with donor agreements.
Qualifications
  • Bachelor’s degree in Business, Accounting, Finance, or related field.
  • CPA.
  • 6-8 year experience in financial management, reporting, and budget oversight, including several years in a non-profit setting.
  • Up to 2 year experience supervising staff and managing and motivating others.
  • Sound understanding of accounting principles, processes and standards.
  • Proved experience in local tax, labour and associated laws.
  • Experience with accounting and financial reporting systems.
  • Advanced Microsoft Excel skills.
  • Strong analytical skills. Skilled in generating detailed analyses and communicating financial information to a broad audience.
  • Attention to detail, highly organized, ability to prioritize and multitask and meet deadlines in a fast-paced environment.
  • Ability to maintain a positive attitude, service focus, and work independently and as part of a diverse team.
  • Foreign language fluency a plus (especially French).
Working Conditions
  • Typical office environment.  May need to work beyond normal work hours to meet reporting deadlines.
  • Up to 10% travel time.
Contract Duration: 1 year with possibility of extension depending on performance and availability of funding

CI Values

We expect that all employees will embrace the values of our organization.
  • Passion: We are inspired by nature and cherish the diversity of life in all of its forms.
  • Respect: We respect and trust each other, and we embrace our diversity of cultures, talents, and experiences.
  • Integrity: We act with integrity and are accountable for our actions.
  • Optimism: We are optimistic about the future of life on Earth and are confident that, with our partners, we will achieve unprecedented conservation results.
  • Courage: We tirelessly pursue our vision, taking bold action and persevering through challenges.
  • Teamwork: We work together, recognizing that openness, collaboration and cooperation are fundamental to achieving a healthy and prosperous world for all.
How to Apply
 
CLICK HERE to apply online


Grants Manager
 
Location: Kenya - Nairobi
 
Job Code: 814
 
# of openings: 1
 
Description
Summary: The Grants Manager is responsible for overseeing the efficient and effective management of grants and contract-related activities for a program or division. 

Working closely with external partners and CI staff, s/he provides oversight and management of grant making activities including planning and application activities, contracting, day-to-day administration, reporting, and close-out.

The Grants Manager reviews grants applications, proposals, agreements and related grants data and ensures the accuracy of information in the grants system/database. 

S/he performs financial monitoring of grant activities, reviews financial reports submitted by partners and generates timely internal and external financial and related reports. 

The Grants Manager works to minimize risk to CI and reviews grants-related activities for accuracy, completeness and compliance with CI and grantor policies and procedures. 

S/he provides follow up on any issues identified during the monitoring and review process and assists with training and capacity building efforts.

The Grants Manager is a key information resource responsible for ensuring effective communications with all key stakeholders.

S/he compiles information and responds to requests from partners and program and HQ staff and maintains complete, accurate and up-to-date filing and tracking systems.

This position does not supervise staff and duties are performed under general supervision.

Key Responsibilities

Grant Award and Contracts Project Support:
  • Develop materials and manage announcements of grants and subcontract opportunities.
  • Implement systems and processes for receiving, reviewing and awarding subgrants and contracts.
  • Monitor proposals including project approval/rejection and overall project status. Ensure senior staff  are  informed of deadlines, targets and workflow changes
  • Review grantee technical and financial reports and provide related technical oversight. Coordinate site visits/desk reviews as needed.
  • Manage legal/HQ review of agreements and ensure all necessary signatures are in place.
  • Review and manage contracts amendments and additions.
  • Manage grants close-out activities as directed.
Grants Administration and Monitoring:
  • Ensure complete, accurate and timely data and information is maintained in the grants system. Work with system administrators to resolve recording issues and recommend system improvements and efficiencies as needed.
  • Process routine financial transactions including check requests.
  • Assist in providing timely, accurate and relevant reporting, including budgeted to actual comparisons and status reports.
  • Monitor existing grants for compliance with grant agreements and CI policies and procedures.
  • Assist grantees/consultants with routine financial, compliance and system reporting questions. 
  • Provide training and support on as directed.
  • Serve as a primary contact and manage day-to-day interactions with grantees and program, field and HQ colleagues. 
  • Maintain hard copy and electronic agreements and related files.
  • Provide other administrative support as directed.
People and Resource Management Responsibilities
  • This job does not directly manage staff but assists peers and may direct the work of interns, temporary employees, or contractors.
  • Not accountable for an operating budget but tracks and monitors expenditures. Initiates check requests or similar routine transactions within established guidelines.
  • Activities help manage public or private funds but not directly accountable.  Familiar with the requirements of donor agreements and CI's donor related policies and procedures
Qualifications
  • Bachelor’s degree in Business Administration, Finance, Accounting or related field.
  • CPA.
  • 4-6 year experience.
  • Previous experience with a grants management system preferred.
  • Team player and ability to work cooperatively with internal and external partners.
  • Strong written and verbal communication skills.
  • Highly organized and ability to multi-task, prioritize, and adapt to changing priorities.
  • Strong attention to detail and problem solving abilities.
  • Demonstrated ability to handle confidential and sensitive information.
  • Strong Microsoft Excel and analytical skills.
Working Conditions
  • Work is performed in a typical office environment.
  • Flexibility to work outside normal work hours to meet deadlines as needed.
  • Up to 10% of local and international travel
Contract Duration: 1 year with possibility of extension depending on performance and availability of funding

CI Values

We expect that all employees will embrace the values of our organization.
  • Passion: We are inspired by nature and cherish the diversity of life in all of its forms.
  • Respect: We respect and trust each other, and we embrace our diversity of cultures, talents, and experiences.
  • Integrity: We act with integrity and are accountable for our actions.
  • Optimism: We are optimistic about the future of life on Earth and are confident that, with our partners, we will achieve unprecedented conservation results.
  • Courage: We tirelessly pursue our vision, taking bold action and persevering through challenges.
  • Teamwork: We work together, recognizing that openness, collaboration and cooperation are fundamental to achieving a healthy and prosperous world for all.
How to Apply
 
CLICK HERE to apply online
 
The deadline for application for all positions is July 27, 2016.
  
Website: www.conservation.org

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