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Government Jobs in Kenya – UFAA (Many Positions)

The Unclaimed Financial Assets Authority (UFAA) is a State Corporation established under the National Treasury pursuant to the Unclaimed Financial Assets Act No. 40 of 2011. 

The primary mandate of the Authority is to obtain unclaimed financial assets from the holders of such assets on behalf of the Government, safeguard and re-unite the assets with their rightful owners.

UFAA invites applications from a suitably qualified and experienced person to fill the following position:

Manager, Human Resource and Administration 

Job Ref: UFAA/01/2016

Purpose of the Job: The position is responsible to the Chief Executive Officer for development, review and implementation of Human resources and administration policies, strategies, programmes and procedures to support UFAA’s Strategic goals and objectives and to enhance individual and Authority’s performance.
Duties and Responsibilities
  • Providing professional leadership in developing and implementing human resource and administration plans and budgets and mapping-out activities to achieve strategic results
  • Conducting workforce analysis, determining optimum staff requirements and designing organizational structure to maximize synergies across functions to achieve the strategic plan;
  • Conducting job analysis, developing job descriptions and competency profiles to facilitate human resource planning, staff recruitment and selection;
  • Developing a performance management system, training and development plan, conducting job evaluation to design a pay structure and design a career development plan;
  • Assessing training needs analysis and baseline attitude, designing and implementing relevant training programmes to build capacity by equipping staff with the necessary knowledge, skills and attitudes;
  • Coordinating implementation of performance management system and ensuring that individual and team performance is continually monitored and measured against strategic targets
  • Implementing an effective human resource management information system for monitoring, tracking and evaluating employee activities including staff training, performance management, medical, insurance and welfare programmes;
  • Overseeing maintenance, storage and security of personnel records to ensure integrity of data and information related to human resources programmes as well as administrative support services;
  • Oversee provision of office services, comprising cost-effective mail delivery systems, office security, communication facilities and front office reception services; administering employee medical and insurance schemes including workers compensation through the appropriate benefit schemes such as NHIF, NSSF, and other employee welfare programmes;
  • Developing, coordinating and implementing motor vehicle transport systems, registration, insurance and licensing. Monitoring vehicle incidents and accidents and ensure that all vehicles are serviced in accordance to the maintenance schedule;
  • Ensuring that UFAA’s properties and assets are properly insured for damage and loss and assessing risk and lodge insurance claims to ensure that payment is made on time.
  • Bachelor’s degree in Social Sciences, Business Administration, Human Resource Management or any other related field from a university recognized by the Commission of University Education.
  • Master’s in Business Management or any other relevant field
  • At least seven (7) years relevant work experience, at least three (3) of which must be in senior management level.
  • Membership to a professional body
Competencies / Knowledge:
  • Knowledge of the Kenya Labour laws
  • Knowledge of Quality Management Systems to implement best practices
  • Knowledge of Human Resources Management Information system for efficient management of the human resources function.
  • Knowledge of workforce analysis to determine optimum staffing levels
  • Knowledge of government operations and regulatory requirement for alignment
  • Knowledge of talent management models to lead in the process
  • Knowledge of current affairs and best practices in the Human Resources field.
  • Knowledge in strategic management
  • Knowledge of professional interview techniques to guide the Interview panels
Other Attributes
  • Report writing,
  • Counseling,
  • Change Management,
  • Industrial relations,
  • Communication,
  • Emotional intelligence,
  • Interpersonal Relations,
  • Negotiation and Conceptual skills
Senior Strategy / Planning Officer

Job Ref: UFAA/02/2016
Purpose of the Job: Reporting to the Chief Executive Officer, the Senior Strategy / Planning Officer will be responsible for providing strategies for current and future growth of an organization by suggesting changes or improvements to current business plans, policies and procedures.
Duties and Responsibilities
  • Preparing the organizational performance contract
  • Justifying and providing evidence on behalf of the Authority the results of the organizational performance during evaluation
  • Preparing performance contracts for departmental heads
  • Monitoring and evaluating departmental performance
  • Providing expertise by assisting in the formulation, development, and implementation of strategies and policies that will enable the Authority achieve its objectives. He/she will ensure the continued growth and success of the Authority through strategically designing the organization to accomplish its strategic plan.
  • Creating the strategic culture necessary for the organization to accomplish its strategic objectives
  • Developing overall strategic intent for the organization and business modeling in line with relevant government policies and communicating to functional units
  • Providing support and expertise to all management, assisting them in establishing all set goals, objectives, policies, and procedures for all the organic functions of the Authority.
  • Playing a leadership function in charting the Authority’s course in business development and new business ventures.
  • Helping the Management Team to fully understand and achieve the goals set in the Authority’s strategic plan and performance goals.
  • Implementing management controls and reporting procedures to ensure that the management team has up to date situational awareness of all core issues and operating data pertinent to sound decision making.
  • Ensuring that the operational policies and procedures of the Authority provide for legal and ethical compliance with all regulations, laws and good operating practices.
  • Suggesting changes for the organization by providing comprehensive reports regarding Improvements or changes needed to achieve current and future goals. This can include suggesting additional funding for specific business units, or restructuring of the organization.
  • Producing policy direction reports and initiatives required in the establishment and management of the strategic reunification processes, including planning, governance and performance management.
  • Bachelors’ Degree in Economics, Finance, Accounting, Business or any other related discipline from a university recognized by the Commission for University Education.
  • Master’s degree in Business Administration (MBA) or any other related field will be an added advantage.
  • At least seven (7) years’ work experience in a Strategic Management role, at least three (3) of which should of at a supervisory level.
  • Working knowledge of good management as well as good judgment to plan and accomplish strategic goals
  • Membership to a relevant professional body
Senior Accountant / Finance Officer

Job Ref: UFAA/03/2016
Purpose of the Job: Reporting to Manager Finance and Accounting, the Senior Accountant / Finance Officer will be responsible for the efficient management of financial and accounting services in the Authority.
Duties and Responsibilities
  • Executing financial and accounting management and control systems in line with the Public Finance Management Act, 2012
  • Assist in monitoring and evaluating the Authority’s financial policies, systems and recommending necessary improvements;
  • Coordinate budget formulation, preparation, execution, accounting and reporting
  • Ensure that all laid down periodical financial reports/returns are prepared and disseminated as per laid down laws and regulations;
  • Ensure accounts analysis and reconciliations (including vendor and bank reconciliations) are performed as per laid down policy;
  • Coordinate management of the Authority’s cash and bank operations;
  • Liaise with other Departments so as to ensure that financial regulations and procedures are complied with and where applicable give guidance including dealing with any staff enquiries on any payment related matters.
  • Coordinate internal and external payments requests and ensure that they are in line with laid down policies and any related enquiries are addressed;
  • Coordinate internal and external financial controls and audits
  • Coordinate the handling and safe keeping of financial and accounting records
  • Management of receivables (receipting, banking, invoicing and reconciliations) and reporting on the same as per laid down regulations;
  • Coordinate tax management and adherence to laid down taxation laws and guidelines
  • Any other duties that may be assigned by the Manager Finance and Accounting
  • Bachelor’s degree in Commerce, Business (Finance/ Accounting) from a university recognized by the Commission of University Education.
  • A Masters’ degree will be an added advantage
  • CPA(K) or equivalent qualification
  • At least seven (7) years relevant work experience, at least three (3) of which should be at supervisory level
Other Attributes
  • Decision making skills and strategic management skills;
  • High integrity and effective analytical skills;
  • Ability to interpret long term plans, programs and budgets
  • Interpersonal and leadership skills;
  • Ability to develop plans, programs, Standard Operating Procedures and coordination of workflows;
  • Knowledge of Public Finance Management Act
Senior Investment Officer

Job Ref: UFAA/04/2016

Purpose of the Position:
 Reporting to the Manager, Unclaimed Financial Assets Line, the position will assist in the development and implementation of the Authority’s Strategic Investment outlook. 

The Senior Investment Officer’s responsibilities include; carrying out financial market research, portfolio modelling, monitoring, and reporting; asset allocation recommendations and analyses; capital market monitoring; and general investment management and due diligence. 

The Senior Investment Officer will identify and analyze potential investment opportunities and strategies, which could be implemented within the model portfolios. 
The overall responsibility of the position is to provide support to the Authority and assist in the design, testing, implementation, and management of model portfolios in accordance with the UFAA regulations. 

The Senior Investment Officer’s responsibilities will be heavily weighted towards investment research activities, but will also include some operational activities such as oversight of Authority’s trading and Client portfolio monitoring. 
Duties and Responsibilities
Investment Research
  • Supporting the Authority’s development of Strategic Investment Outlook;
  • Performing statistical analyses on models and market hypotheses;
  • Providing Authority’s specific investment recommendations;
  • Publishing investment related Communications;
  • Build custom Authority’s portfolios.
Investment Operations
  • Monitoring & communicating model portfolio positioning and performance;
  • Monitoring model allocations to ensure compliance with Investment Policy Statements ;
  • Overseeing of the Authority’s trading activities.
  • Bachelor’s degree in Finance or Economics from a university recognized by the commission of University Education
  • MBA is an added advantage;
  • Professional qualification in Investment Analysis and Management
  • Strong understanding of portfolio theory, statistics, and capital markets;
  • At least five (5) years’ experience in investment field
  • Proficient in use of investment software & technologies;
  • Proficient in Microsoft Office – particularly Excel and Word;
Other Attributes
  • Ability to learn and apply new financial concepts and ideas, as well as new technologies
  • Ability to handle multiple projects and priorities simultaneously;
  • Self-motivated, ability to work independently;
  • Personal characteristics: Client-first attitude,
  • Team player, desire to grow and expand personal knowledge and an ability to think objectively and critically.
Administration Officer

Job Ref: UFAA/05/2016
Purpose of the Job: The Administration Officer will be responsible to the Manager HR and Administration for provision of efficient fleet and facility management services that contributes to the achievement of UFAA’s strategic objectives. 

In addition, this position manages the administrative requirements of the Authority.

Duties and Responsibilities
  • Provide effective and efficient of administrative requirements at UFAA’s offices including cleanliness, facilities management, stationery and other administration inventory management as well as provision of relevant staff welfare services ;
  • Plan, organize, and direct the work of the section to meet objectives with the most efficient use of facilities and equipment including vehicles;
  • In Liaison with all staff to enforce compliance with security and safety procedures and liaise with law enforcement agencies over criminal and other security concerns;
  • Plan and organize for transport of UFAA staff, partners, visitors, and commodities from one point to another in line with Authority’s policies and procedures;
  • Develop and implement vehicle policies and procedures that will ensure efficient utilization;
  • Manage the Fleet Management systems;
  • Monitor fleet operations to ensure compliance to UFAA’s Administrative policies and procedures, safety rules, and government regulations;
  • Submit regular fleet reports to the Senior HR and Administration including break downs, accidents, fuel usage, vehicle running cost, vehicle usage and driver performance;
  • Prepare periodic cost analysis, management and operational reports of fleet and facilities;
  • Implement a preventive maintenance program to minimize cost and maximize use of Assets;
  • Ensure all vehicles and other assets are kept well insured;
  • Manage, develop, mentor and coach the team and raise their performance; and
  • Coordinate the movement of all UFAA vehicles
  • Other duties as assigned by management.
  • Bachelor’s degree in Social Sciences or related field from a recognized University
  • Master’s degree in Business Administration, Social Science or related field from a recognized University will be an added advantage.
  • Post graduate Diploma fleet management or property management will be an added advantage
  • 5 years’ experience in Administrative services.

Procurement Officer

Job Ref: UFAA/06/2016
Purpose of the Job: Reporting to the Manager Procurement, the Procurement Officer will be responsible for implementing procurement strategies, policies and procedures in line with the Public Procurement and Asset Disposal Act, 2015 and the related regulations.

Duties and Responsibilities
  • Assist the Head of procurement in developing and implementing procurement strategies, policies and procedures in line with the Public Procurement and Asset Disposal Act, 2015 and the related Regulations.
  • Assist in preparing the annual procurement plans for the Authority in liaison with divisional heads
  • Ensuring that the register of suppliers is updated annually.
  • Coordinating the internal monitoring and evaluation of the supply chain function
  • Providing the duties of Secretariat to Procurement Committees or as may be directed by the Head of Procurement.
  • Management of procurement records in accordance with the provisions of Public Procurement and Asset Disposal Act, 2015
  • Training and development of the supplies personnel.
  • An undergraduate degree in supply chain, procurement, business, commerce, economics or related field.
  • Graduate Diploma from the Chartered Institute of Purchasing and Supplies (CIPS) or its equivalent.
  • Must be a member of the Kenya Institute of Supplies Management (KISM)
  • Must have 5 years’ experience gained in reputable organization ; and
  • Thorough knowledge of Public Procurement Laws and Regulations.
Other attributes
  • Good communication and reporting skills;
  • Good Analytical and interpersonal skills.
  • Professionalism;
  • Ethical and integrity
  • Ability to work under pressure, prioritize and multi task

Human Resource Officer

Job Ref: UFAA/07/2016

Purpose of the Job:
 Reporting to the Manager HR/Administration, the HR Officer is responsible for the development, reviewing and implementation of Human resources policies, strategies, programmes and procedures to support UFAA’s Strategic goals and objectives to enhance individual and organizational performance

Duties and Responsibilities
  • Implementing Human Resource Management policies, rules and regulations
  • Analyzing the impact of Human Resource Management Policies, Rules and Regulations on the staff in the Authority
  • Offering advice on, Human Resource Management Policies; Regulations and Guidelines
  • Developing and Implementing career and succession management strategies, Human Resource Planning and utilization of Human Resources;
  • Coordinating the implementation of Performance Management including Performance Appraisal System and the Reward and Sanction Framework
  • Developing manpower plans, staff recruitment, training and development programs
  • Developing and managing the Authority’s Human Resource Information System
  • Ensuring compliance with Labour Laws
  • Bachelor’s Degree in Social Sciences, HR Management, Business Administration or its equivalent from a University recognized by the Commission of University Education.
  • Diploma in Human Resource Management
  • At least 5 years relevant working experience
Other Attributes
  • Good communication and Report writing skills,
  • Counseling skills,
  • Change Management,
  • Industrial relations,
  • Excellent interpersonal skills
  • Emotional intelligence,
  • Conceptual skills
Auditor, Unclaimed Financial Assets (Claims)

Job Ref: UFAA/08/2016
Purpose of the Job: Reporting to the Senior Auditor (Claims), the Auditor (Claims), will be facilitating in the return of unclaimed financial assets to the rightful owners as may be surrendered to the Authority by the holders upon claim.

Duties and Responsibilities
  • Coordinating activities of the unclaimed financial assets claims office
  • Coordinating search for owners of unclaimed financial assets, or of deceased individuals leaving no known heirs/ beneficiaries
  • Providing appropriate information to claimants on assets held by the Authority
  • Receiving and directing processing of claims, according to results of investigation or other evidence of ownership from the reunification agents.
  • Preparing unclaimed financial assets claims annual reports
  • Any other duties that may be assigned.
  • Bachelor's degree in Accounting / Auditing from a university recognized by the Commission of University Education
  • At least 5 years of Financial auditing
  • Unclaimed property Knowledge/experience with auditing, compliance, process reviews or development of claims policies and procedures will be an added advantage.
  • CPA(K);
  • Ability to foster client relationships
  • Excellent writing, analytical and communication, and research skills
  • Membership to a relevant professional body
Auditor, Unclaimed Financial Assets (Holders)

Job Ref: UFAA/09/2016

Purpose of the Job:
 Reporting to the Senior Auditor (Holders), the Auditor (Holder), will be responsible for protecting the interests and property rights of the beneficiary of unclaimed financial assets. 

He/she will promote and strengthen the unclaimed financial assets administration in order to enhance the return of such unclaimed financial assets to the rightful owners and provide a forum for the open exchange of information.

Duties and Responsibilities
  • Assisting holders of unclaimed financial assets with matters including compliance, annual reporting, developing policies and procedures, and consulting,
  • Auditing holders of unclaimed financial assets, which includes discussion with holders auditors and reviewing their requests and assessments.
  • Reviewing unclaimed financial asset compliance processes for holders.
  • Assisting audit teams with review and analysis of unclaimed financial assets
  • Researching and drafting technical memoranda regarding unclaimed assets compliance rules
  • Advising the holders of unclaimed financial assets on the processes to be followed in making deposits into the Trust Fund and arranging for auctions, depending upon nature of the unclaimed financial asset.
  • Receiving and safeguarding the holders’ information submitted to the Authority,
  • Managing unclaimed financial assets submitted to the Authority.
  • Ensuring qualifying holders of unclaimed financial assets surrender them to the Authority
  • Assisting with identifying categories of potential unclaimed financial assets and holders.
  • Preparing unclaimed financial assets periodic and annual reports
  • Any other duties that may be assigned.
  • Bachelor's degree in Accounting/ Auditing from a university recognized by the Commission of University Education
  • At least 5 years of experience in financial audit
  • Knowledge of unclaimed property, experience with audit, insurance, compliance, process reviews, development of custody policies and procedures will be an added advantage
  • CPA(K);
  • Ability to develop and foster client relationships
  • Excellent analytical and communication skills
  • Membership to a relevant professional body
Claims Assistant

Job Ref: UFAA/10/2016

Purpose of the Job:
 Reporting to the Auditor (Claims); Claims Assistant will be responsible for providing high quality customer service to claimants by providing them with the necessary information and support regarding unclaimed assets.
Duties and Responsibilities
  • Receiving all claims lodged at the Authority and ensuring that they are fully supported as per the UFAA regulations requirements
  • Maintaining claim records of received claims
  • Assisting in processing of claims
  • Act as a liaison person between the UFAL department and other departments
  • Handling queries from claimants
  • Manning the operations front office desk
  • Providing appropriate information to claimants on assets held by the Authority
  • Any other duties that may be assigned.
  • Bachelor’s degree in business or other related field from a university recognized by the Commission of University Education
  • At least 3 years of experience in financial field
  • Knowledge of unclaimed assets, insurance, Banking and compliance, will be an added advantage
  • Professional Qualification in finance field will be an added advantage
  • Excellent communication skills
Other Attributes
  • Attention to detail
  • A person with high level of integrity
  • Ability to foster client relationships
  • Ability to work under pressure
ICT Assistant

Job Ref: UFAA/011/2016

Reporting to the Senior Systems Administrator
Duties and Responsibilities
  • Overseeing the process of installation and configuration of new information Communication Technology hardware and software within the Authority’s offices,
  • Developing and updating application systems,
  • Carrying out systems analysis, design and programme specification in liaison with users as well offer ICT support/helpdesk services
  • Verifying and validating information technology equipment
  • Any other ICT related duty that may be assigned from time to time
  • Creating, changing, and deleting user accounts per request.
  • Repairing and recovering the hardware or software failures.
  • Updating and Maintenance of the IT assets database for the for ICT equipment purchased, surrendered for repair and those returned by users
  • Perform hardware maintenance and repair for IT equipment
  • Assist in the maintenance of standards and documentation
  • Build the capacity of IT Interns, to a level that they can provide quality support services to the Customers
  • Ensure staff computers are synchronized with the server for data backup
  • Bachelor’s degree in Computer Science, ICT or any other related field from a university recognized by the Commission for University Education.
  • At least 3 years relevant work experience including network administration, support to management of hardware and software platforms, telecommunications facilities, knowledge of Windows-based packages/applications, Web designing & programming
  • Knowledge of data analysis tools and techniques will be an added advantage
Secretary / Administrative Assistant

Job Ref: UFAA/012/2016
Purpose of the Job: Reporting to the Administration Officer, the position is responsible for providing administrative support to the Authority and management through coordinating and conducting administrative tasks and duties including handling and receiving information.
Duties and Responsibilities
  • Preparing and managing correspondence, documents and reports.
  • Taking note, typing and distributing minutes of meetings.
  • Maintaining databases, operating office equipment and managing office space.
  • Executing and maintaining office systems, maintaining calendars and schedules.
  • Handling incoming mails, telephone calls, enquiries, or requests.
  • Maintaining and devising office systems, including filing, data management etc.
  • Establishing and maintaining secretarial practices in order to ensure reliable and accurate data, essential for business operations.
  • Arranging and confirming appointments, and organizing external and internal events.
  • Organizing and coordinating meetings, travel arrangements, and conferences for staff.
  • Setting up and maintaining filing systems, establishing work procedures and collating information.
  • Liaising with external and internal contacts, suppliers or clients.
  • Communicating verbally as well as in writing to respond to inquiries and providing information.
  • Providing secretarial and administrative support to management and other staff
  • Diploma in Secretarial Studies from a recognized institution
  • Served in the grade of a Secretary/ Administrative Assistant for a minimum period of three (3) years
  • Certificate in Computer Applications
  • The following professional qualifications offered the Kenya National Examination Council:
1.    Shorthand II (80w.p.m)
2.    Typewriting II (40 w.p.m)/ computerized Document Processing III
3.    Office Management III/ Office Administration and Management III
4.    Business English II/ Communications II
5.    Office Practice II
6.    Commerce II
7.    Secretarial Duties II
Skills and Specifications
  • Knowledge of clerical and administrative procedures.
  • Knowledge of applicable software applications, such as word processing, spreadsheets, and database management.
  • Proficiency in spelling, grammar, punctuation, and further English language skills.
  • Good at typewriting.
  • Attention to detail and ability to maintain confidentiality
  • Planning, interpersonal, and time management skills.
  • Initiative, stress tolerance, and customer-service orientation
  • Organizational skills or management ability.


Job Ref: UFAA/013/2016
Reporting to the Administration Officer, the position is responsible for driving duties.

Duties and Responsibilities
  • Driving allocated vehicles as authorized;
  • Maintenance of work tickets for vehicles assigned;
  • Ensuring that the vehicle is in good working condition;
  • Maintaining vehicles in presentable and clean state
  • Ascertaining the serviceability of assigned vehicle
  • Ensuring security and safety for the vehicle on and off the road;
  • Ensuring security and safety of vehicle and passengers and/ or goods therein.
  • Minimum of KCSE grade C Plain or its equivalent
  • A valid driving license free from any current endorsement(s) for class(is) of vehicle(s) an officer is required to drive;
  • Attended a First-Aid Certificate Course lasting not less than one (1) week at St. John Ambulance or Kenya Institute of Highway and Building Technology (KIHBT), or any other recognized institution;
  • At least 3 years driving experience in a busy organization and passed suitability Test for Drivers Grade III;
  • Any other relevant training in motor vehicle servicing, defensive driving and road safety will be an added advantage.
Office Assistant

Job Ref: UFAA/014/2016
Reporting to the Administration Officer, the position is responsible for undertaking the Authority’s messengerial duties. 

The person will provide office support and administrative services.

Duties and Responsibilities
  • Undertake all messengerial duties
  • Delivery and collection of in- coming and out-going mails;
  • Ensure that office cleanliness is maintained to the highest standards
  • Facilitate provision of approved staff welfare facilities
  • Holders of at least KCSE C Plain or its equivalent
  • Have knowledge of the use of office equipment like photocopier, printer
  • Be of high integrity, honest, reliable, disciplined and committed to work
Terms and Conditions
Successful candidates for the above positions will be offered a competitive remuneration package;
Appointments will be on permanent and pensionable terms subject to satisfactory performance
Applicants should attach the following documents with their applications: valid Tax Clearance Certificate from Kenya Revenue Authority, Higher Education Loans Board clearance, Credit Reference Bureau Report, Ethics and Anti-Corruption Commission submission form, and a Certificate of Good Conduct from the Criminal Investigations Department.

Application Process
If you possess the above qualifications, please write quoting the Job Reference and Title on both the application letter and envelope accompanied by an up-to-date curriculum vitae, indicating your current and expected remuneration and other benefits, academic and professional qualifications, work experience, your e-mail and telephone contacts. 

Your curriculum vitae should indicate names, phone numbers, postal and email addresses of at least two (2) referees who are familiar with your previous academic/work experience. 

Please attach copies of your educational, professional certificates, identity card or passport.

The applications should either be sent by post, e-mail, or hand delivered to the Authority’s offices located at 2nd Floor Pacis Centre, Westlands - off Waiyaki way, to be received on or before 22nd July 2016 at 5 P.M. addressed to:

Chief Executive Officer
Unclaimed Financial Assets Authority
P.O. Box 28235-00200


UFAA is “an Equal Opportunity Employer” Women and Persons with Disability are encouraged to apply.

Canvassing of any form will lead to automatic disqualification. 

Only shortlisted applicants will be contacted

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