Duma
Works is recruiting a Finance
Assistant for
one of our esteemed clients.
Reporting to: Finance Manager
Location: Nairobi, Kenya
About the company: Our client provides professional services and technology solutions that deliver beneficial impact in areas critical to the world’s future.
Reporting to: Finance Manager
Location: Nairobi, Kenya
About the company: Our client provides professional services and technology solutions that deliver beneficial impact in areas critical to the world’s future.
They
are fluent in the language of change, whether driven by markets, technology, or
policy.
They
partner with clients around the globe—advising, executing, and innovating—to
help other firms define and achieve success.
Job Description: The Finance Assistant is responsible for assisting the Finance department with various finance functions and to ensure the smooth running of the finance office.
Job Description: The Finance Assistant is responsible for assisting the Finance department with various finance functions and to ensure the smooth running of the finance office.
This
includes handling of expense reports, processing of Invoices and participants
per diems, processing Mpesa payments, filing of documents and assists with
other finance tasks as assigned
Key Responsibilities
Key Responsibilities
- Examines
financial documents such as invoices, vouchers, expense reports and other
documents such as: purchase orders to ensure the completeness, accuracy,
reasonability and validity of financial data.
- Prepare
payment and Mpesa vouchers for travel advances, vendors and consultant’s
invoices.
- Assists
with disbursement of funds from the project bank account(s) accordance
with the company’s Macro’s financial policies and procedures as outlined.
Finance and Accounting policies manual for country office, Procurement
Policy and any other policies.
- Follow
up with the Administrative Assistant to ensure that all cheques are issued
to the vendors, consultants within 1 week upon signing.
- Ensures
that accounting documents are filed on a timely basis, proper accounting
records are maintained and compatible with standard accounting practice
and donor guidelines.
- Assists
in monitoring and reconciling supplier statements on regular basis and
ensures timely settlement of bills.
- Maintain
petty cash, ensure disbursement through petty cash is properly approved
and petty cash funds are safely stored.
- Regularly
post accounting transactions into the accounting software (QuickBooks)
ensuring that expenses are charged to the correct budget lines.
- Assists
in monitoring and reconciling travel expenses and project expenses to
individual advances on a regular basis.
- Follow
up with staff to ensure that unspent advances are deposited to company’s
Macro Bank account and deposit slip filled in the correct expense report.
- Update
various monitoring tools like the purchase order log, consultancy tracker
etc. as needed.
- Assist
in preparation of ad hoc financial reports as needed.
- Provide
guidance/feedback to Finance Manager to ensure the sound functioning of
the firm’s Macro finance office.
- Assume
other duties as assigned
Basic
Qualifications
- Degree
in Accounting or Finance and CPA Part 1 (Section II) or CPA Section IV.
- A
minimum of 3 years of similar work experience.
- Knowledge
of USAID regulations would be an added advantage.
Preferred
Skills / Experience
- An
understanding of maintenance of ledger entries, books keeping skills and
bank reconciliation.
- Computers
skills including use of spreadsheets and/or accounting packages-Preferably
QuickBooks.
- Knowledge
of Generally Accepted Accounting Principles, GAAP.
- Knowledge
of internal controls.
Apply
Cover Letter and a detailed CV are to be sent by email to apply@dumaworks.com marking the subject as “2294”, Your Full name & Phone number e.g. 2294, Barack Obama, 07xxxxxxxxx. If you don’t follow these instructions, your application will not go through.
Applications
without a Motivation Letter will not be considered.
Deadline for receiving applications: 14th July 2016
Deadline for receiving applications: 14th July 2016
N.B.*
When applying to any job through Duma Works, you can expect that after you
apply, you will receive a confirmation email, and then an SMS alert asking you
to take a basic screening test over email or SMS. The test may not arrive
immediately. Please be patient. The test will typically be 5-8 questions to
help us understand your background. Regular SMS rates apply to the test, and if
you ever have any issues with the process, please reach out to 0702093793.
If you apply and don’t meet these minimum qualifications, we won’t be able to forward your application to the employer. This is to save both you and the employer time and make sure you both find the best match.
If you apply and don’t meet these minimum qualifications, we won’t be able to forward your application to the employer. This is to save both you and the employer time and make sure you both find the best match.