UN
World Food Programme – Somalia
Vacancy Announcement No.Va-019/2016
Vacancy Announcement No.Va-019/2016
Position
No.16-0021681
Post
Title: Business
Support Assistant (Facilities Management)
Contract
type: Service
Contract
Post
Grade: SC4
Duty
Station: Bossaso
Organizational
Background: The
World Food Programme Somalia activities include food assistance for relief,
emergency school feeding, humanitarian air and logistics services, food
coordination and emergency rehabilitation projects.
This position is open to qualified Somali candidates.
Female
candidates in particular, are encouraged to apply.
Duties
and Responsibilities:
Under
the direct supervision of the Finance and Administration Officer, and overall
supervision of the Head of Area Office, the incumbent will be responsible for
the following duties:
- Maintain
database for contract’s validity (fuel, services, LTAs, cleaning &
other services) and keep track for timely alerts for expiry/extension;
- Arrange
necessary repair and maintenance of office premises;
- Maintain
records inventory movements and balances;
- Supervise
contractors’ services like office cleaning, facilities/civil works;
- Conduct
physical count of assets/inventory;
- Process
tax exemption certificates and customs clearances for office goods;
- Maintain
proper filling system and process vehicle registrations;
- Organize
transport for official purposes by assigning drivers and supervising their
functions;
- Identifying
obsolete/old/damaged/lost/unused items for recommendation of their
disposal;
- Receive
NFIs and report on quality and quantity;
- Verify
vehicles’ logbooks, maintain duty roster for drivers and assign duties for
daily shuttle and airport transfers;
- Supervise
fleet and track due dates for repairs and maintenance;
- Perform
any other duty assigned by the supervisor.
Minimum
Qualifications:
Education: Completion of secondary school education. A post-secondary
certificate in the related functional area is desirable.
Experience: Four years of progressive responsible work experience in the
relative business stream with experience in general administrative work.
Language: Fluency in both oral and written communication in English and
Somali is a requirement.
Knowledge: Experience utilising computers, including word processing,
spreadsheet and other WFP standard software packages and systems. General
knowledge of UN system financial policies, rules, regulations and procedures in
the area of work.
How to
Apply
Interested
and qualified candidates are requested to submit online applications only
according to the following procedures:
- Go
to: http://i-recruitment.wfp.org/vacancies/16-0021681
- Step
1: Create your online CV.
- Step
2: Click on “Description” to read the position requirements and “Apply” to
submit your application.
- Note:
You must complete Step 2 in order for your application to be considered
for this vacancy.
Applications
that do not meet the above requirements will be disregarded.
Date
of issue: 5th July 2016
Closing
Date: 18th July 2016
Only
shortlisted candidates will be contacted.