The Unclaimed Financial Assets
Authority (UFAA) is a State Corporation established under the National Treasury
pursuant to the Unclaimed Financial Assets Act No. 40 of 2011.
The primary mandate of the Authority
is to obtain unclaimed financial assets from the holders of such assets on
behalf of the Government, safeguard and re-unite the assets with their rightful
owners.
Administration Officer
Job Ref: UFAA/05/2016
Purpose of the Job: The Administration Officer will be responsible to
the Manager HR and Administration for provision of efficient fleet and facility
management services that contributes to the achievement of UFAA’s strategic
objectives.
In addition, this position manages
the administrative requirements of the Authority.
Duties and Responsibilities
- Provide effective and efficient of
administrative requirements at UFAA’s offices including cleanliness,
facilities management, stationery and other administration inventory
management as well as provision of relevant staff welfare services ;
- Plan, organize, and direct the work of the
section to meet objectives with the most efficient use of facilities and
equipment including vehicles;
- In Liaison with all staff to enforce
compliance with security and safety procedures and liaise with law
enforcement agencies over criminal and other security concerns;
- Plan and organize for transport of UFAA staff,
partners, visitors, and commodities from one point to another in line with
Authority’s policies and procedures;
- Develop and implement vehicle policies and
procedures that will ensure efficient utilization;
- Manage the Fleet Management systems;
- Monitor fleet operations to ensure compliance
to UFAA’s Administrative policies and procedures, safety rules, and
government regulations;
- Submit regular fleet reports to the Senior HR
and Administration including break downs, accidents, fuel usage, vehicle
running cost, vehicle usage and driver performance;
- Prepare periodic cost analysis, management and
operational reports of fleet and facilities;
- Implement a preventive maintenance program to
minimize cost and maximize use of Assets;
- Ensure all vehicles and other assets are kept
well insured;
- Manage, develop, mentor and coach the team and
raise their performance; and
- Coordinate the movement of all UFAA vehicles
- Other duties as assigned by management.
Qualifications
- Bachelor’s degree in Social Sciences or
related field from a recognized University
- Master’s degree in Business Administration,
Social Science or related field from a recognized University will be an
added advantage.
- Post graduate Diploma fleet management or
property management will be an added advantage
- 5 years’ experience in Administrative
services.
Terms and Conditions
Successful candidates for the above
positions will be offered a competitive remuneration package;
Appointments will be on permanent and
pensionable terms subject to satisfactory performance
Applicants should attach the
following documents with their applications: valid Tax Clearance Certificate
from Kenya Revenue Authority, Higher Education Loans Board clearance, Credit
Reference Bureau Report, Ethics and Anti-Corruption Commission submission form,
and a Certificate of Good Conduct from the Criminal Investigations Department.
Application Process
Application Process
If you possess the above
qualifications, please write quoting the Job Reference and Title on both the
application letter and envelope accompanied by an up-to-date curriculum vitae,
indicating your current and expected remuneration and other benefits, academic
and professional qualifications, work experience, your e-mail and telephone
contacts.
Your curriculum vitae should indicate
names, phone numbers, postal and email addresses of at least two (2) referees
who are familiar with your previous academic/work experience.
Please attach copies of your
educational, professional certificates, identity card or passport.
The applications should either be sent by post, e-mail, or hand delivered to the Authority’s offices located at 2nd Floor Pacis Centre, Westlands - off Waiyaki way, to be received on or before 22nd July 2016 at 5 P.M. addressed to:
Chief Executive Officer
Unclaimed Financial Assets Authority
P.O. Box 28235-00200
Nairobi
E-mail: careers@ufaa.go.ke
UFAA is “an Equal Opportunity Employer” Women and Persons with Disability are encouraged to apply.
Canvassing of any form will lead to automatic disqualification.