Job
Description: Account Assistant, Hargeisa
About
Action Africa Help International: Action Africa Help International
(AAH-I) is an African-led, regional organisation, working in East and Southern
Africa to improve the lives of livelihood-challenged communities.
AAH-I
has country programmes in Kenya, Somaliland, Somalia, South Sudan, Uganda, and
Zambia.
More
recently, it has expanded its activities to work with other marginalised communities,
including pastoralist communities and communities in urban slums.
AAH-I
works with communities, local governments and other development partners in:
- Basic
services (health, education, water, hygiene and sanitation)
- Food
and income security
- Environmental
management and responsiveness to climate change
- Governance,
civil society strengthening and peace building
- Humanitarian
relief and recovery
- Research
to provide the evidence base for, and to improve delivery of, the above.
Job
Role: The
Account Assistant, Hargeisa is responsible for ensuring that project accounts
are managed effectively according to AAHI and donor financial policies and
procedures. The job holder works with the Project Manager and Country Finance
Manager to prepare periodic financial reports as required.
Contract Terms: The Accounts Assistant, Hargeisa, will report to the Country Finance Manager for Somalia. The post is based in Hargeisa and will be for 40 hours per week. Her/his performance will be reviewed bi -annually as part of AAH-I’s performance appraisal process.
Duties & Responsibilities
Contract Terms: The Accounts Assistant, Hargeisa, will report to the Country Finance Manager for Somalia. The post is based in Hargeisa and will be for 40 hours per week. Her/his performance will be reviewed bi -annually as part of AAH-I’s performance appraisal process.
Duties & Responsibilities
- Ensure
accurate and up to date financial systems are implemented in the project
- Assist
the Project Manager to prepare budgets based on planned project
activities using the approved finance guidelines or given donor
regulations
- Establish
controls using fund codes in line with finance policies and
procedures established by AAHI and donors
- Prepare
any budget realignments/adjustments in collaboration with the Country
Finance Manager
- Monitor
project expenditures and flag any issue of concern to the Country Finance
Manager and Project manager and engage them to address these issues.
- Use
the approved guidelines to assist the Project Manager to prepare and
monitor budgets
- Prepare
monthly finance and variance reports for the project under
implementation.
- Collate
donor financial reports and submit to the Country Finance Manager in
advance to allow adequate time to discuss, edit and make necessary
modifications before final approval and submission.
- Analyse
and advise the Project Manager on project cash flow management
- Prepare
“ad hoc” management and financial information and reports required
internally.
- Track
in detail all commitments, purchases and outstanding items and prepare
status reports
- Analyse
the financial situation of the projects in and advise the Project Manager
accordingly.
- Record
on a timely basis all financial transactions and monitor them to ensure
that they are accurate, complete and reliable as entered in the ledger.
- Responsible
for all cash and bank reconciliations
- Lead
project audits with support from the Country Finance Manager
- Ensure
compliance to all statutory requirements
- Facilitate
processing of advances and liquidation of project costs
- Work
with the project manager to consolidate monthly cash projections of
the project
- Work
within the fiscal year definitions of AAH and donors
Expected
Results
- Accounting
systems are maintained and up to date
- Compliance
to all organizational and legal requirements
- Bank
and Cash statements reconciled and up to date
- Project
audits supported and gaps closed (audit recommendations implemented).
- Financial
reports from the field are prepared on time and submitted to the Project
Manager, and Country Finance Manager
- Cash
flow is monitored and maintained at acceptable levels
- Finance
systems are accurate and maintained as per laid down financial procedures
Essential
skills and experience
- Certified
Public Accountant 3 or equivalent
- Understanding
of computer applications in respect to accounting, budgeting and cash
control. As a minimum, this would include an understanding of MS
Office & financial software
- A
good command of both written and spoken English, Somali and Arabic
- High
degree of integrity and analytical skills.
Additional
Considerations
- Applications
received after the closing date will not be considered.
- Only
short-listed candidates will be contacted.
- Only
Somaliland National candidates can apply for this vacancy.
- An
application letter should include contact information for three work –
related referees.
Method
of Application
If you
meet the above qualifications and requirements and interested in the Job,
please apply in confidence.
The
deadline for applications is 31st July 2016 at 04:30 pm.
Applicants
should send with a cover letter and their CV to the email address
recruitsomaliland@actionafricahelp.org
Please
put “Accounts Assistant – Hargeisa as the subject heading.
CVs
should not be longer than 3 pages
Only shortlisted candidates will be contacted for interview.
Female candidates are encouraged to apply!
Only shortlisted candidates will be contacted for interview.
Female candidates are encouraged to apply!