Receptionist
Duties and Responsibilities
Duties and Responsibilities
- Receive
& schedule all visitors to the office, respond to their requirements
and maintain a record.
- Maintain
and operate efficient communication through a telephone switchboard and
mobile connection.
- Keep
a record of telephone usage and submit monthly report to the HR &
Admin Officer
- Assist
booking and prepare air tickets and other travel itinerary as per
instructions from Supervisor.
- Coordinate
reservations for the Board Room, catering for meetings and other internal
meeting venues.
- Ensure
the effective and efficient use of the photocopy machine by departments. ·
- Secure
bookings of external meeting facilities as/and when required.
- Maintain
cleanness of the office kitchenette and launch area at all times.
- Being
responsible for the opening and locking up of the main office block after
work hours. ·
- Maintain
security by following the laid down procedures.
- Any
other duties as assigned by line manager.
Qualifications
- Minimum
K.C.S.E certificate and training in Front Office Management / Customer
service.
- Excellent
Communication and interpersonal skills
- Professional
experience operating telephone switchboard
- Minimum
of two years of experience as a Receptionist
- Excellent
experience in use of office equipment ie. Photocopier, Scanner, Projector
and digital cameras.
- At
least 1 year experience working for INGOs.
- Good
knowledge of Computer applications, MS Office packages etc.
- Current
Certificate of good conduct/Police Clearance.
- Understanding
and ability to cope with Child Protection Policies
How to
Apply:
Applicants
can send their CV and state the position applied for in their subject of the
email to us via email 2016careerskenya@gmail.com before 10th July 2016.