Shining
Hope for Communities (SHOFCO)
Position: Human Resources Assistant
Location: Kibera & Mathare Nairobi
Reports
to: Human
Resources Officer
Period: Four Months (Maternity Coverage)
Duties and Responsibilities
- Assist
with the recruitment and Interviewing process
- Maintaining
all leave records and updates to achieve coordinated leave administration
process.
- Maintaining
and managing accurate human resource records by updating the employee’s
data bank, filling and keeping all employees’ documents in their
respective files and opening files for new employees.
- Ensure
all files are up to date as per the checklist.
- Conduct
benefit enrollment for new staff
- Conduct
orientation for new staff
- Schedule
HR and Staff meetings as requested by the HR Manager
- Update
HR spreadsheet with employee change requests and process paperwork
- Reconcile
the benefits statements
- Respond
to HR queries in the absence of HR Manager
- Contribute
to team efforts by accomplishing related results as needed
- Perform
any other related duties as may be assigned
Competencies
and Skills
To
perform the job successfully, an individual should demonstrate the following
competencies to perform the essential functions of this position.
- Problem
solving—the individual identifies and resolves problems in a timely manner
and gathers and analyzes information skillfully
- Interpersonal
Skills—the individual maintains confidentiality, remains open to others’
ideas and exhibits willingness to try new things.
- Planning/organizing—the
individual prioritizes and plans work activities, uses time efficiently
and develops realistic action plans.
- Quality
control—the individual demonstrates accuracy and thoroughness and monitors
own work to ensure quality.
- Adaptability—the
individual adapts to changes in the work environment, manages competing
demands and is able to deal with frequent change, delays or unexpected
events.
- Dependability—the
individual is consistently at work and on time, follows instructions,
responds to management direction and solicits feedback to improve
performance.
Education
and Experience
- Degree
or Higher diploma in Human Resources Management
- Minimum
1 year of working in HR department, previous Internship is also considered
- MUST
be familiar with the Kenya Labour Laws
- Excellent
Interpersonal and written and oral communication skills
- Cross
cultural experience, understanding and sensitivity
- Ability
to handle challenging workload
- Passion
to worked in a slum area will be an added advantage
- Able
to coordinate multiple tasks while maintaining attention to quality and
detail.
Position: SHOFCO SACCO Coordinator
Reports
to: Kibera
Programs Manager
Working Hours: 6 days
a week (Rotating day off), 8-5pm
Reporting to the Sacco Management Board through Kibera Programs Manager, the job holder is responsible for day to day Sacco operations; an Accountant and Administrative Officer who manages the SACCO activities in collaboration with the SACCO Management Committee.
Reporting to the Sacco Management Board through Kibera Programs Manager, the job holder is responsible for day to day Sacco operations; an Accountant and Administrative Officer who manages the SACCO activities in collaboration with the SACCO Management Committee.
Job
Responsibilities
- Provide
oversight to the SACCO operations and technical assistance to the SACCO
Management Committee
- Develop
necessary policy documents and regulations that would ensure smooth
operations of the SACCO according to the set guidelines
- Ensure
that all SACCO data and information is well documented and archived.
- Work
in collaboration with the SHOFCO Metrics team to ensure that a proper
information system is put in place to capture all SACCO data
- Monitor
the operations of the SACCO and ensure that all set targets are attained
within the set timelines.
- Work
together with finance department in preparation, analysis and presentation
of comprehensive, timely, reliable and compliant financial reports.
- Ensure
that all financial documents are up to date and that books of accounts are
well kept
- Provide
guidance on the adoption and/or implementation of sound and up to date
accounting systems.
- Ensure
effective implementation of financial and accounting policies and
procedures.
- Management
of the general and subsidiary ledgers in accordance with internationally
accepted accounting and financial reporting standards and preparation of
final accounts for audit
- Ensure
compliance with statutory and regulatory requirements
- Preparing
and verifying monthly statements for members and keeping records
- Reconciling
the bank account and performing other general accounting duties as
required
Requirements
- Attained
CPA III and above
- Diploma
in Co-operative Management, business management, microfinance, marketing,
entrepreneurship or any other relevant field will be an added advantage.
- Have
knowledge of SACCO accounting systems
- At
least 2 years working experience with a reputable SACCO.
- Must
be proficient in computer packages especially the Microsoft office suite
- Possess
excellent interpersonal and communication skills.
How to
Apply:
Interested applicants should send their applications together with a detailed CV to the HR Officer, jobs@shininghopeforcommunities.org quoting their current and expected salaries.
Applications
without this information will not be considered. DO NOT ATTACH TESTIMONIALS at
this point.
Only
shortlisted candidates will be contacted.