Seeking: Closedown / Administration Manager
Contract
to run through 31st August, 2016
USAID
Transition Initiatives for Stabilization (TIS) Program: The Transition Initiatives for Stabilization (TIS) program is
funded by USAID and responds to the complex crisis that has evolved in Somalia
and Somaliland.
The
TIS program is currently seeking a skilled, diplomatic, effective, and highly
motivated Closedown / Admin Manager.
As our
Closedown / Admin Manager, you will work closely with the Operations Manager
and all functional teams in the Nairobi office in ensuring a smooth program
closure in compliance with USAID rules and regulations.
This
position will be based in Nairobi.
Duties
and responsibilities:
Closeout
- Arrange
and Oversee and Non Expendable and Expendable assets disposition per USAID
approved disposition plan
- Review
and continuously update information on TAMIS that pertains to contracts,
sub contracts data and grants
- Work
with the grants team to ensure all grants are closed as per scheduled time
frames
- Coordinate
with the Data Base specialist to ensure all data is up to date for grant
closure
- Liaise
with the IT Manager in managing IT related resources required to complete
activities including backing up data, decommissioning and disposition
preparation of IT Equipment
- Work
with Inventory Specialist to make sure that the TAMIS inventory records
are up to date
Admin
- Review
all contracts and agreements that entail security deposits to provide
notices to respective vendors
- Continue
to manage correct labelling and numbering of boxes for shipment
- Continuously
review and ensure purchase requests are fully executed before any
purchases are done
- In
liaison with the Admin Assistant review the Payment tracker
- Work
closely with the Finance and Admin team to ensure the contract tracker is
up to date
- Liaise
with the field accountant to ensure all outstanding staff advances are
accounted for before project closure
Qualifications:
- University
degree in Business Administration or any relevant field.
- At
least 4 years’ experience in operations management or administration with
closeout experience with INGO’s, USAID or other donor funded
organizations.
- Candidates
with USAID project closeout experience highly preferred.
- Fluency
in both written and spoken English language
Do you
have the above qualifications and skills?
If so,
please send
(1) a
CV that includes 3 references in PDF format
(2) A
cover letter explaining why you are eligible for the position,
(3)A
filled and signed copy of the 1420 bio data form which can be downloaded from http://www.usaid.gov/forms
Forward your application to tisdairecruitment@gmail.com and copy tis@dai.com.
Closing
date: Sunday,
26th June 2016.
Please note only short listed candidates will be contacted.
Please
put Closedown & Administration Manager as the email subject.