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Clerical / Administrative Support Assistant Job in Kenya

Clerical / Administrative Support Assistant

General Purpose: To provide administrative and clerical support to ensure the efficient operations of the department or office.

Main Job Tasks and Responsibilities
  • answering and directing phone calls
  • making phone calls
  • taking and distributing messages
  • organizing and scheduling appointments
  • organizing and coordinating meetings
  • handling inquiries and incoming work requests
  • reviewing files and records to answer requests for information
  • checking and distributing documents and correspondence
  • receiving, sorting and distributing incoming mail
  • maintaining filing systems
  • compiling records of office activities
  • photocopying, scanning and faxing
  • sending emails
  • preparing and sending outgoing mailings and packages
  • typing documents and correspondence
  • checking and entering data
  • updating and maintaining databases
  • coordinating work flow
  • controlling basic accounting functions such as checking invoices and making deposits
  • managing petty cash
  • monitoring and ordering inventory of office supplies
  • keeping office area neat and tidy
Education and Experience
  • knowledge of relevant software applications including MS Office
  • proficient in use of email and internet
  • good numeracy skills
  • accurate keyboard skills
  • knowledge of office management systems and procedures
  • knowledge of administrative procedures
  • knowledge of basic accounting procedures
  • O level and computer literate
Key Competencies
  • organizational and planning
  • time management skills and the ability to prioritize work
  • data management
  • attention to detail and accuracy
  • problem-solving
  • adaptability
  • customer service orientation
  • team work
  • communication skills - verbal and written
  • confidentiality
Strictly below 30 years

Send your application to latest by 30th June 2016

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