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Accounts and Admin Assistant Part-Time Job in Nairobi (50K)

Cafédirect Producers’ Foundation (CPF)

Terms of Reference: Kenya Accounts and Administrative Assistant
Based in Nairobi

This is an excellent opportunity for a highly motivated, experienced accountant to use their skills to bring an efficient and effective approach to the financial management of CPF’s Kenya office.

This is a part time post. 

The Cafédirect Producers’ Foundation (CPF) is a small, fast growing entrepreneurial charity.

We were set up by social enterprise Cafédirect plc in 2009 and work with a network of 280,000 smallscale farmers worldwide to develop innovative solutions to the daily challenges they face.

 In our programmes across Africa and Latin America, we aim to be innovative, entrepreneurial and participatory in everything we do. 

For example, we won the Google Impact Challenge in 2014 for our pioneering work to develop and launch WeFarm as an independent social enterprise. 

We are now at an important stage of growth as we seek to scale up our impact across Africa and Latin America.
CPF’s Kenya office currently holds local branch registration, and is currently based at the Nairobi Garage, Westlands.
We’re looking for someone who is:
  • Comfortable working collaboratively as part of a small, dynamic, international team
  • Passionate about CPF’s model and approach.
  • Willing to try things and do things differently.
  • Adaptable and entrepreneurial, with a can-do approach and committed to going above and beyond the role’s on paper remit to ensure success.
Key aspects of the role include:
  • Payroll management for CPF East Africa based employees
  • Day to day bookkeeping, including the processing and logging of expenses receipts
  • Maintaining petty cash for the Nairobi office
  • Preparation of monthly reconciliations for CPF’s Kenya Bank Account
  • Processing payments to East Africa based contracted consultants, suppliers, office rent and costs.
  • Preparation and followup of invoices for payment.
  • Helping to ensure that financial policies, procedures and systems for CPF’s Nairobi office are ‘fit for purpose’ 
  • Preparation of adhoc financial reports as requested.
  • Maintaining files of financial documentation to ensure there is a clear audit trail and documents are easily retrievable by:
1.    Completing and compiling expenses forms and receipts
2.    Sorting, scanning & filing expenses receipt
  • Nairobi office equipment/inventory management
Characteristics and Skills of our ideal candidate would include:
  • Motivated by CPF’s mission to work with smallholder in Africa and Latin America to develop innovative solutions to the challenges they face.
  • Experience supporting the financial needs of small nonprofits and/or enterprise
  • Bachelor of Commerce or CPA/ACCA qualified or part qualified ideally with some knowledge and experience of financial management and accounting standards.
  • Time spent working in the international development sector.
  • Excellent IT, written and verbal communication skills, including ability to work with Excel
  • Ability to work effectively without supervision.
What we can offer:
The opportunity to make a real impact in a small but ambitious organisation.
Salary level: Ksh 50,000 per month (pro rata), plus local benefits package.
This is a part time role with the estimated input required being between 1 to 2 days per week total 10 days per month.

Contract Type: 12 months fixed term contingent on the successful completion of a 2month probationary period.

Location: Westlands, Nairobi (principally office based, with flexible working options negotiable)
Start date: July 2016

If this sounds like you:
Please send your CV, and a cover letter of a maximum 300 words, to us at:

Application deadline: Monday 6th June 2016 5:30pm

Please note: Only shortlisted applicants will be contacted

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