Education
Effect Africa
Job
Title: Project
Assistant
Location: Mbita Sub-County, Homa Bay County, Kenya
Reports To: Project Officer
Salary
Range: Commensurate
to work experience and academic qualifications
Since
our inception in 2013, Education Effect Africa has been working with
disadvantaged communities living in informal settlements of Nairobi and rural
areas of Central, Western and Nyanza regions of Kenya.
Education
Effect Africa has been working in Mbita Sub County implementing ECD
infrastructural and educational projects since 2014.
Our programs
1.
Enhancing access to and quality of education: We focus on sustained, intensive
and quality teacher professional development alongside improving and increasing
the physical infrastructure of schools. In addition, we also provide
scholarships to bright but financially disadvantaged students in areas that we
work.
2.
Innovation in education: Education Effect Africa promotes active and
experiential methods of teaching. We provide teachers and students from marginalized
areas with modern sources of knowledge such as Internet resources, computers
and educational software.
3.
Bridging the digital divide: Access to digital technologies and the ability to
benefit from new information and communication tools are a prerequisite of
contemporary education. Education Effect Africa has been facilitating the
launch of computer laboratories in marginalized areas of Kenya as well as
offering ICT trainings to teachers and students.
4.
Water, sanitation and health: Education Effect Africa is providing primary
schools with hygienic toilets, clean sources of water and hand-washing
facilities. Our trainers and facilitators assist the teachers in delivering
effective health education classes to children in all grades of primary school.
Job
Purpose: Education
Effect Africa is actively seeking for a qualified and experienced Project
Assistant who will be responsible for the successful delivery of School Water,
Sanitation and Hygiene (SWASH) and Early Childhood Education (ECD) projects in
Mbita Sub County.
Key
Responsibilities
Reporting
to the Project Officer, the overall responsibility of the Project Assistant
will be to provide project administration, management and technical support to
the entire project team.
The
Project Assistant will assist the Project Officer in:
1. Designing and planning project activities
- Developing
project work plans and schedules
2. Establishing and maintaining collaboration with stakeholders
- Establishing
and maintaining contact with project partner schools.
- Developing
good working relationships, building capacity of and collaboration between
various management organs of partner schools such as board of governors,
school health committees, school management committees and parent teachers
association in addressing the objectives of assigned projects.
- Preparing
and disseminating formal correspondence, including drafting of
correspondence on project related issues
- Collaborating
with local offices of the Ministry of Education, other relevant
ministries, local authorities such as area chief, village elders in
ensuring buy in of the project in the project area
- Mobilizing
the community of the project area in undertaking interventions towards
projects’ objectives and fostering community contribution to the projects.
- Represent
EEA at meetings, events, conferences, etc. with the relevant departments
of Government Ministries and other stakeholders.
3. Coordination of assigned projects
- Day
to day oversight of construction works and supervision of contractors in
close coordination with the Project Officer and Project Engineer.
- Providing
logistical support during trainings, follow up meetings and other events
organized by EEA.
- Providing
professional guidance and follow up of participants after trainings.
- Assisting
the Project Officer in coordinating the work of consultants and other
field staff.
4. Procurement
- Facilitating
the procurement process of recruiting local contractors and vendors
including preparation of requests for quotations, invitation for bids or
requests for proposals from the market.
- Daily
coordination of procurement and delivery of material to field sites.
- Arrangement
of travel and hotel reservations for project team.
- Ensure
adherence to EEA procurement policies and guidelines.
5. Financial Management
- Management
of project petty cash: overseeing petty cash transactions, preparing
monthly petty cash summary reports and requisitions for petty cash imprest
as and when they fall due.
- Maintain
a proper filing system for finance records and documents and an inventory
of project equipment.
- Facilitating
the payment process of suppliers by compiling supporting documentation and
data such as supplier invoices, approved quotations etc.
6. Maintain high quality documentation throughout the project
life
- Preparing,
disseminating and compiling of necessary project templates and documents.
- Ensuring
timely filing of project documentation (both physical and electronic).
- Maintain
a registry of project-related correspondence and progress as well as
technical reports.
7. Monitoring and evaluation
- Assist
in tracking, monitoring and evaluation of project status and related
documentation.
- Compile,
summarize and enter data on the project, draft related status reports.
8. Carry out other relevant duties as assigned by the Project Officer
Education, knowledge, technical skills, experience and desirable requirements
- Minimum
of a diploma in project management, community development, construction
management, public health or related field.
- Minimum
of one year proven experience in project delivery in non-governmental
organizations, preferably those working in the education sector.
- Proven
work experience in managing construction works in donor funded projects.
- Excellent
analytical, oral and written communication skills in English and Swahili.
Ability to communicate in Dholuo will be an asset.
- Proficiency
in Microsoft Office applications (Word-processing, e-mail, Excel)
Female applicants who are residents of Mbita will be given
priority and are encouraged to apply.
Contract
and Level of Involvement
- Full
time, 8 months contract from 1st May 2016 – 31st December 2016. The 8
month contract is inclusive of a 1 month probation period. The contract is
subject to extension depending on the performance of the successful
candidate and availability of funds.
- Project
Assistant will be based in our field offices in Mbita Sub-County, Homa Bay
County.
How to Apply
All application letters together with detailed CVs including names of three referees and expected remuneration for the above advertised assignment should be addressed to
The
CEO,
Education
Effect Africa,
P.O.
Box 52199-00100,
Nairobi
and
sent by email to careers@educationeffectafrica.org
not
later than 20th April 2016.
Please indicate clearly on the subject line of the email the position you are applying for.
Only short-listed candidates will be contacted.
Please
consider your application unsuccessful if you don’t hear from Education Effect
Africa after 6th May 2016.