Office
Administrative Assistant
Duma
works is recruiting an Office
Administrative Assistant for
one of our esteemed clients: a leading quality furniture outlet in Kenya.
Summary
Summary
Duties
will include providing support to the office and field-based development
teams. The Office Administrative Assistant will also be expected
to contribute to the development of the company and support the general
business needs of the company.
Location: Mombasa
Duties and Responsibilities
Reporting to the Managing Director, and/or designees from time to time, the successful candidate will be responsible for the following, amongst others:
Location: Mombasa
Duties and Responsibilities
Reporting to the Managing Director, and/or designees from time to time, the successful candidate will be responsible for the following, amongst others:
- Providing
general administrative support for the company and a partner organization
with which it shares an office
- Ensuring
the efficient and effective flow of communication between the office and
partners, vendors, customers, and other external parties.
- Preparing
all manner of documents and correspondence
- Arranging
logistics for meetings, travel, and corporate events
- Taking
minutes at meetings and preparing reports
- Liaising
with building and office management and administration to ensure proper
coordination
- Maintaining
a proper document handling system and up-to-date contact database
- Coordinating
the procurement and managing of stationery and stock items for the office
- Coordinating
and organizing vendor requests for payment or servicing
- Supervising
other staff in the departments.
- Ensures
operation of equipment by completing preventive maintenance requirements;
calling for repairs; maintaining equipment inventories; evaluating new
equipment and techniques
- Performing
basic data entry
- Maintain
supplies inventory by checking stock to determine inventory level;
anticipating needed supplies; placing and expediting orders for supplies;
verifying receipt of supplies
- Other
tasks as required from time to time by the MD.
Minimum Requirements
The ideal candidate would have the following skills and credentials:
The ideal candidate would have the following skills and credentials:
- Education:
Full secretarial qualifications including a diploma or degree and/or any
other relevant training
- Work
Experience: At least 2 to 4 years working experience in relevant fields
- Clerical
Experience: Knowledge of administrative and clerical procedures and
systems such as word processing, managing files and records, filling out
or designing forms, and other common office procedures
- English
Language: Professional knowledge of the English/Kiswahili languages
including vocabulary and spelling, rules of business and personal
composition, and grammar
- Customer
and Personal Service: Knowledge of principles and processes for providing
customer and personal services. This includes customer needs assessment,
meeting quality standards for services, and evaluation of customer
satisfaction
- Computer
Skills: Experience with word processing computer programs, e-mail systems,
internet search engines, and general computer literacy is required
Other Desired Skills:
- Strong
organizational skills with demonstrable ability to prioritize
- Ability
to handle multiple tasks in a fast-paced environment
- Strong interpersonal and communication skills
Apply
If you are interested in this exciting opportunity, please send your CV to apply@dumaworks.com. As the subject line of your email, write “2158” and please make sure to include Your Full name & Phone number e.g. 2158, Barack Obama, 07xxxxxxxxx. in the message body. If you don’t follow these instructions, your application will not go through.
If you are interested in this exciting opportunity, please send your CV to apply@dumaworks.com. As the subject line of your email, write “2158” and please make sure to include Your Full name & Phone number e.g. 2158, Barack Obama, 07xxxxxxxxx. in the message body. If you don’t follow these instructions, your application will not go through.