Job
Title: Finance
and Administration Manager Manager
Job
Code:FM/DL/150107
Number
of Positions Open: 1
Location: Eldoret, Kenya
Closing
Date: Open Until Filled
Job Purpose: The role of the Finance and Administration Manager (FAM) is integral to the restructuring of a rapidly adapting FMCG business.
The
FAM should be a strategic thinker who understands and interacts with all
aspects of the business.
The
FAM is a principal deputy to the General Manager providing financial and
administrative direction, information and advice.
The
FAM is also a source of essential information to the Board of Directors.
The FAM’s role is to direct and oversee all of the financial activities, overall financial management and systems, to include the preparation of current financial reports and forecasts for future business growth and oversee accounting, costing, procurement, tax planning as well as develop strategies to maximize return on investment.
The
FAM is also to direct and oversee all activities of the following three
sub-sections:
- Human
Resources and Administration,
- Transport,
- Stores
and Dispatch.
Primary Responsibilities:
Monitoring, Controlling and Reporting
Monitoring, Controlling and Reporting
- Ensure
the timely and accurate preparation of monthly and annual management
reports, financial reports, audit, tax returns and reports for Government
regulatory agencies
- Put
the necessary financial plans in place, including budgets and implementing
appropriate budgetary controls.
- Develop
financial models, ratios, tools and systems for the specific company
business to enable efficient reporting and monitoring; of costs, business
processes, profitability and ongoing financial analysis.
- Support
other cost centers in budgets development.
- Prepare
cash flow forecasts and analysis, monitor working capital and convey these
analyses to the GM (General Manager) and recommend on corrective actions
where needed
- Manage
cash balances by initiating/executing appropriate actions including the
investment of cash and inter-account transfers.
- Drive
treasury management activities including cash flow management, the
investment of excess cash and management of company borrowings to enable
the company to meet its financial obligations at all times.
- Oversee
the approval and processing of revenue, expenditure, budgets, salary
updates, ledger, payroll, account maintenance and data entry
- Analyze
and review aged accounts, accounts receivable, sales policy compliance,
and make recommendations for improvement
- Structure
and lead the companies debt collection initiatives with the Sales Manager
- Review
all customers and agents in line with their payment performance with the
foresight of avoiding long term payments issues
- Analyze
and recommend methods to improve cost effectiveness
- Ensure
adherence to limits/covenants contained in signed agreements with
shareholders, financiers, clients and other key partners (e.g. limits for
capital investments)
- Ensure
compliance with local and national regulatory requirements: Check
contracts for compliance, inform appropriate personnel about regulatory
requirements, and monitor the company's compliance
- Ensure
compliance with both local and (where applicable) international accounting
principles and the company’s Finance Manual
- Present
the financial performance reports to the General Manager, Board of
Directors and Advisory Board.
Supporting Business
- Support
the company's strategic planning and business review process as key member
of the leadership team.
- Contribute
to the achievement of the company objectives by providing advice and
guidance on financial strategy
- Maintaining
relationships with the company's banks, suppliers and other service
providers so as to ensure that the company receives timely, quality and
cost efficient services at all times.
- Interact
with other managers to provide consultative support to planning and
forecast initiatives through financial and management information
analyses, reports, and recommendations
- Provide
advice on pricing and capacity management strategy
- Participate
in developing new business and identify new financing opportunities
- Assess
the long term financial trends and review prospects for future growth of
income and new product areas, and pinpoint potential weak areas
- Act
as primary liaison with the company secretary.
Overseeing Accounting Systems and Procedures
- Continually
review and upgrade accounting systems and procedures in line with the
company's operating systems, internal control requirements.
- Ensure
compliance with taxation laws, including accurate computation, declaration
and timely payment.
- Oversee
the coordination and activities of the external auditor and ensure all
audit issues are resolved
- Establish
and maintain appropriate internal control safeguards
- Review
and improve finance, accounting, billing, and auditing procedures
- Coordinate
company insurance, contracts and agreements, and legal areas and
activities
- With
the General Manager develop and implement risk management policies
Overseeing Human Resources and Administration, Transport, Stores
and Dispatch
- Develop
officers to carry out daily duties in the three sub-sections (HR &
Admin, Transport, Stores & Dispatch)
- Oversee
the monitoring, controlling, reporting and section development work
carried out by the respective officers
- Set
and evaluate performance goals for the sub-sections
- Recommend
systems and policies to increase operational efficiency while reducing
costs
Leadership to all sections: Finance, Human Resources and
Administration, Transport, Stores and Dispatch
- Steer
the teams and sections towards the companies key development pillars:
- Teamwork
Excellence
- Product
Excellence
- Financial
Excellence
- Customer
Service Excellence
- Distribution
and Marketing Excellence
- Set
and evaluate performance goals
- Carry
out quarterly performance and KPI reviews
- Manage,
motivate, recruit, select and evaluate staff
- Provide
guidance and training in order to further improve overall knowledge
Qualifications and Experience:
- Full
professional Accounting Qualification
- Bachelor’s
degree in a business related field is MANDATORY
- Master’s
degree or equivalent is highly desirable
- Must
be a registered professional of good standing with a relevant body.
- At
least five (5) years’ experience in a senior management role. Prior
experience in a Manufacturing environment is MANDATORY.
- Must
have previously supervised a Finance function with more than 5 employees.
- Financial
restructuring experience is highly desirable
Desired Attributes
- Someone
highly organised with clear understanding of their priorities
- Someone
with proven problem solving ability
- Someone
able to build, coach and develop effective teams
- Someone
able to get work done through others
- Someone
with the motivation and energy to get the job done
- Someone
who is meticulous with details & design
How to Apply:
Interested candidates holding the necessary requirements, good performance and / or references are encouraged to apply with detailed CV’s, inclusive of names and contacts of 3 referees, current telephone number and email address by clicking on: Finance and Administration Manager
Kindly include your current and expected remuneration in your resume.
Be advised, this job is open to Kenyan nationals only
Interested candidates holding the necessary requirements, good performance and / or references are encouraged to apply with detailed CV’s, inclusive of names and contacts of 3 referees, current telephone number and email address by clicking on: Finance and Administration Manager
Kindly include your current and expected remuneration in your resume.
Be advised, this job is open to Kenyan nationals only