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Finance and Administration Manager Job in Kenya

Job Title: Finance and Administration Manager Manager

Job Code:FM/DL/150107
Number of Positions Open: 1

Location: Eldoret, Kenya

Closing Date:  Open Until Filled
Summary: Our client is a current dairy processor based in Rift Valley and is looking to fill the role of Finance and Administration Manager. 

Job Purpose: The role of the Finance and Administration Manager (FAM) is integral to the restructuring of a rapidly adapting FMCG business. 

The FAM should be a strategic thinker who understands and interacts with all aspects of the business. 

The FAM is a principal deputy to the General Manager providing financial and administrative direction, information and advice.

The FAM is also a source of essential information to the Board of Directors.

The FAM’s role is to direct and oversee all of the financial activities, overall financial management and systems, to include the preparation of current financial reports and forecasts for future business growth and oversee accounting, costing, procurement, tax planning as well as develop strategies to maximize return on investment.
The FAM is also to direct and oversee all activities of the following three sub-sections:
  1. Human Resources and Administration,
  2. Transport,
  3. Stores and Dispatch.
Primary Responsibilities: 

Monitoring, Controlling and Reporting
  • Ensure the timely and accurate preparation of monthly and annual management reports, financial reports, audit, tax returns and reports for Government regulatory agencies
  • Put the necessary financial plans in place, including budgets and implementing appropriate budgetary controls.
  • Develop financial models, ratios, tools and systems for the specific company business to enable efficient reporting and monitoring; of costs, business processes, profitability and ongoing financial analysis.
  • Support other cost centers in budgets development.
  • Prepare cash flow forecasts and analysis, monitor working capital and convey these analyses to the GM (General Manager) and recommend on corrective actions where needed
  • Manage cash balances by initiating/executing appropriate actions including the investment of cash and inter-account transfers.
  • Drive treasury management activities including cash flow management, the investment of excess cash and management of company borrowings to enable the company to meet its financial obligations at all times.
  • Oversee the approval and processing of revenue, expenditure, budgets, salary updates, ledger, payroll, account maintenance and data entry
  • Analyze and review aged accounts, accounts receivable, sales policy compliance, and make recommendations for improvement
  • Structure and lead the companies debt collection initiatives with the Sales Manager
  • Review all customers and agents in line with their payment performance with the foresight of avoiding long term payments issues
  • Analyze and recommend methods to improve cost effectiveness
  • Ensure adherence to limits/covenants contained in signed agreements with shareholders, financiers, clients and other key partners (e.g. limits for capital investments)
  • Ensure compliance with local and national regulatory requirements: Check contracts for compliance, inform appropriate personnel about regulatory requirements, and monitor the company's compliance
  • Ensure compliance with both local and (where applicable) international accounting principles and the company’s Finance Manual
  • Present the financial performance reports to the General Manager, Board of Directors and Advisory Board.
Supporting Business
  • Support the company's strategic planning and business review process as key member of the leadership team.
  • Contribute to the achievement of the company objectives by providing advice and guidance on financial strategy
  • Maintaining relationships with the company's banks, suppliers and other service providers so as to ensure that the company receives timely, quality and cost efficient services at all times.
  • Interact with other managers to provide consultative support to planning and forecast initiatives through financial and management information analyses, reports, and recommendations
  • Provide advice on pricing and capacity management strategy
  • Participate in developing new business and identify new financing opportunities
  • Assess the long term financial trends and review prospects for future growth of income and new product areas, and pinpoint potential weak areas
  • Act as primary liaison with the company secretary.
Overseeing Accounting Systems and Procedures
  • Continually review and upgrade accounting systems and procedures in line with the company's operating systems, internal control requirements.
  • Ensure compliance with taxation laws, including accurate computation, declaration and timely payment.
  • Oversee the coordination and activities of the external auditor and ensure all audit issues are resolved
  • Establish and maintain appropriate internal control safeguards
  • Review and improve finance, accounting, billing, and auditing procedures
  • Coordinate company insurance, contracts and agreements, and legal areas and activities
  • With the General Manager develop and implement risk management policies
Overseeing Human Resources and Administration, Transport, Stores and Dispatch
  • Develop officers to carry out daily duties in the three sub-sections (HR & Admin, Transport, Stores & Dispatch)
  • Oversee the monitoring, controlling, reporting and section development work carried out by the respective officers
  • Set and evaluate performance goals for the sub-sections
  • Recommend systems and policies to increase operational efficiency while reducing costs
Leadership to all sections: Finance, Human Resources and Administration, Transport, Stores and Dispatch
  • Steer the teams and sections towards the companies key development pillars:
  1. Teamwork Excellence
  2. Product Excellence
  3. Financial Excellence
  4. Customer Service Excellence
  5. Distribution and Marketing Excellence
  • Set and evaluate performance goals
  • Carry out quarterly performance and KPI reviews
  • Manage, motivate, recruit, select and evaluate staff
  • Provide guidance and training in order to further improve overall knowledge
Qualifications and Experience:
  • Full professional Accounting Qualification
  • Bachelor’s degree in a business related field is MANDATORY
  • Master’s degree or equivalent is highly desirable
  • Must be a registered professional of good standing with a relevant body.
  • At least five (5) years’ experience in a senior management role. Prior experience in a Manufacturing environment is MANDATORY.
  • Must have previously supervised a Finance function with more than 5 employees.
  • Financial restructuring experience is highly desirable
Desired Attributes
  • Someone highly organised with clear understanding of their priorities
  • Someone with proven problem solving ability
  • Someone able to build, coach and develop effective teams
  • Someone able to get work done through others
  • Someone with the motivation and energy to get the job done
  • Someone who is meticulous with details & design

How to Apply:

Interested candidates holding the necessary requirements, good performance and / or references are encouraged to apply with detailed CV’s, inclusive of names and contacts of 3 referees, current telephone number and email address by clicking on: Finance and Administration Manager

Kindly include your current and expected remuneration in your resume.

Be advised, this job is open to Kenyan nationals only

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