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Personal Assistant Job in Kenya

A reputable international college in Mombasa is looking for well trained, qualified and experienced personnel to fill the following positions. 
 
Personal Assistant

Purpose of the Job:
 Reporting to the Principal, the individual will be responsible for the management of the principal’s office and the day to day coordination of the administrative role
 
Duties and Responsibilities:
  • Interfaces and coordinates all aspects of Principal’s role as the CEO of the College and ensures all other Heads of Departments are effectively supported by the Principals office.
  • Managing an active calendar for both internal and external meetings, strategic meetings in College as well as internationally.
  • Prioritize conflicting needs; handling matters expeditiously, proactively and follows through on projects to successful completion.
  • Coordinating board meeting ensuring documentations (including minutes) of the same are done with exceptional precision.
  • Ensure the Principal is fully briefed on, or prepared about any engagement she is involved in.
  • Keep and maintain an accurate record of papers and electronic, correspondences on behalf of the Principal.
  • Schedule on behalf of the Principal meetings between her and her direct reports and the committees to which she is a member.
  • Ensure busy diary commitments, papers and travel arrangements are managed effectively including producing daily folder with diary, necessary papers etc and troubleshooting problems.
  • Perform liaison services on behalf of stakeholders, government officials and other relevant partners.
  • Reviews all correspondence (Letters, and email) and take appropriate follow-up action.
  • Filter general information, queries, phone calls and invitations to the principal redirecting or taking forward such contacts as appropriate.
Qualifications
  • Professional qualifications in Secretarial Studies
  • A minimum of 3 years’ experience in a Personal Assistant / administrative role in a busy environment
Qualified candidates are requested to send their CVs to principal@cicollege.co.ke 

Only shortlisted candidates shall be contacted.

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