Securex
Job Title: Human Resource Officer
Reports to: Head of Human Resources
Direct Reports: N/A
Purpose of Job: The Human Resource Officer is responsible for
providing support on the implementation of the organizations policies in the
identification, acquisition and retention of required skills, co-ordinate,
support and advice the Business on all aspects with regards to Health and
Safety.
Key Responsibilities:
Employee Welfare
- Managing employee relations by ensuring fair
and quick settlement of grievances and disputes.
- Leading in the interpretation and application
of the labour laws and Company regulations
- Providing appropriate advice and guidelines on
all disciplinary matters
- Liaising with appropriate regulatory and
statutory bodies to ensure compliance and appropriate reporting
- Managing and monitoring the administration of
Staff welfare programs
- Management of medical insurance & pension
scheme
- Monitoring of working conditions in liaison
with the sector union and labour office
- Industrial Relations
HR Administration
- Maintain official staff personnel files and
ensure updated HRIS
- Assist in the design, development and delivery
of strategic and operation HR services of the Organization
- Ensure that enquiries in HR office are dealt
with promptly and courteously
- Communicate all training dates and updates
- Ensure completed training records and updated
in HRIS
- Any other reasonable duties which may be
required by management from time to time.
- Computing terminal dues for uniformed
employees who have separated.
- Preparing disciplinary correspondence for
uniformed staff and updating in easy roster
- Preparing general correspondence for the
uniformed staff i.e. retirement, NSSF, WIBA, Bank accounts.
- Interview of recruits and Recruitment of new
guards.
- Preparing and submitting mid-month, end month
payroll returns.
- Preparing the annual leave roaster for the
uniformed staff and the cash listing for employees proceeding on leave
i.e. uniform refund, travel allowance and advance
- Preparing guards leave letters every month.
- Processing of employee claims as per complains
- Filing and processing workman compensation
claims.
- Ensuring that the entire uniformed employee’s
files are up to date and are properly maintained.
- Participating in disciplinary committees to
listen to case for employees and updating HOD on progress
- Preparing the Human resource report-uniformed
personnel
- Preparing of termination, confirmation and
employment letters
- Conduct exit interviews for guards resigning.
- Approving and coding of guards sick and
maternity leave.
Health & Safety
- Implementing Securex Agencies Health and
Safety Management systems with aim of maintaining OHSAS 18001: 2005
certification standards.
- Ensuring compliance with National legal
requirements, Securex Agencies requirements and best industry practice in
regards to Health, Safety and Environment
- Guide Securex Agencies Health & Safety
Committee in line with Health and Safety Committee Rules (LN No. 31 of
2004)
- Conduct workplace inspections and recommending
sound corrective actions so as to ensure continual improvement.
- Spearhead incident investigations and
establish root causes as well as ensure corrective measures are put in
place to avoid recurrence
- Facilitate Health and Safety capacity building
within the organization
- Provide regular reports to the Human Resources
Manager on relevant health and safety activities
Dimensions / KPI’s
Corporate Success Factors:
- Deliver quality service, every day, every
time.
- Leading provider of innovative technology
based security solutions.
- Continuous improvement of processes,
procedures and service delivery.
- Value adding talent management and succession
planning model.
Key Competencies / Skills
- Excellent interpersonal and communication
skills including the ability to handle difficult conversations in a
professional manner.
- Exceptional problem solving skills using sound
judgment and the ability to analyze and interpret different situations
accurately.
- High level of attention to detail,
organizational and multi-tasking skills.
- Outstanding time management skills with the
ability to prioritize and meet deadlines.
- Demonstrable initiative and the ability to
work well under pressure.
- He or she should be a team player and a person
of high integrity.
- Experience of formulating, implementing and
revising H&S policies and procedures
- Excellent planning, organizational and time
management skills
Required Qualifications / Experience
- Degree in Human Resources Management or any
Social Science discipline
- Postgraduate diploma in Human Resources
Management
- Post graduate training in Health & Safety
will be an added advantage
- At least three years in a dynamic human
resources role
- Understanding and practical knowledge of
labour laws and statutory returns
- Must be a registered member of the Institute
of Human Resource Management
- High level of computer and data entry
knowledge including basic Microsoft Office applications.
- High level of knowledge with an HRIS system
required.
- High level of Human Resources business acumen
with the ability to understand the implications of each transaction.
Application Process: Send your cover
letter and CV to careers@securex.co.ke clearly indicating on the email heading:
‘Application for the role of HR Officer’
Application deadline is COB 26th February 2016
Note: Only shortlisted candidates will be notified.