Secours Islamique France (SIF)
Post Title: Assistant Admin Coordinator - Kenya
Location: Based in Nairobi
Duration: Full-time,
6 Months, Extendable
Starting Date: ASAP
Context: Secours
Islamique France (SIF) has been operational in Kenya since 2012 and in Somalia
since 2014.
In Somalia, SIF’s strategy is to
provide basic essential services to the IDPs and returnees in Kismayo (Lower
Juba Region).
As such, both the Kenya and Somalia
Missions are oriented towards protracted emergencies and alleviating urban
poverty, focusing primarily in the areas of Education, FSL, Shelter, and WASH.
Overview: The Assistant Admin Coordinator is in charge of
Administration, Finance and HR under the directions and supervision of the
Regional Admin.
Primary Responsibility
- Manage all finance operations, under direction
of Regional Administrator.
- Maintain all financial systems for the SIF
Country/Field offices, and ensure full compliance with SIF financial
(SOP’s).
- Prepare the Financial follow-up of SIF
activities (expenses follow-up, budget follow-up, cash flow forecast).
- Supervise & manage the daily update of the
accountancy;
- Internal control audits, and initiate and
implement actions necessary to correct weaknesses.
- Monthly closure of the accounts (Check all
invoices and writings, closing of all accountancy, importation in Saga).
- Preparation of monthly closing Documents
(Inventories, Bank Reconciliation, etc).
- Ensure the full confidentiality regarding
financial and human resources information.
- Supervise the National staff Human Resources
Management.
- Prepare the payroll and make payment of
salaries to employees and unskilled workers.
- Support the Regional Administrator in the
contractual placement of the human resources and keep the records of all
staff updated.
- Participate to all others aspects related to
HR Management (Evaluation follow up, disciplinary procedures, etc).
- Manage all Nairobi-level administrative
operations, under direction of Regional Administrator.
- Liaise with Logistics Department on all
procurement and payment activities.
- Provides regular detailed reports on all admin
and finance activities and projects, as requested.
Secondary Responsibility
- Assist Regional Administrator to supervise all
Nairobi-level and field-level finance/admin staff.
- Ensure full compliance with SIF finance, admin
& HR rules and regulations.
- Ensure full compliance with government finance
and admin rules and regulations.
- Ensure full compliance with donor finance and
admin rules and regulations.
Tertiary Responsibility
- Stand in for Regional Administrator during
his/her absence.
- Other duties as assigned by Regional
Administrator or HoM.
Qualifications
The Assistant Admin Coordinator is
expected to have the following qualifications and competencies
Master’s degree in Finance/Administration
or equivalent in accounting, management, Administration.
Skills
The Assistant Admin Coordinator is
expected to have the following skill sets …
- Good interpersonal skills, including
professional appearance, attitude, and behavior.
- Good ability to read, write, speak in English
at a professional level
- 5 years prior experience in a similar position
preferably with an INGO.
- Good computer skills including MS Office
suite.
- Saga knowledge is an asset.
Personal Attitude
The Assistant Admin Coordinator must
possess the following personal attitudes …
- Team Player
- Honesty and personal integrity.
- Motivated and takes initiative
- Multitasking.
Submission Guidelines
Qualified candidates should submit only a signed motivation letter (max. 1 page) and a CV (max. 3 pages), containing the following information:
- Personal contact information, related work
experience (in chronological order and going back at most 5 years) with
company contact information, at least 1 professional reference, and at
least 1 personal reference.
- Motivation letter and CV must be in one of the
following formats: PDF or MS Word.
All the above documents should be
sent to apply.ken@secours-islamique.org by 17h00 (Kenya time) not later than 29
February 2016. In the email heading, indicate “SIF Kenya – Assistant Admin
Coordinator – [your first and last name].”
NB: Applications that do not meet the above criteria and specifications will not be accepted.
SIF is an equal opportunity employer.
All qualified candidates are
encouraged to apply, regardless of age, gender, political, or religious
affiliations.