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Procurement / Store Clerk Job in Kenya

International Organization for Migration (IOM)

I. Position Information
 
Vacancy Number: IOMKE/SVN/003/2016
 
Position title: Procurement / Store Clerk
 
Position grade: G3
 
Duty station: Kakuma, Kenya
 

Duration of Contract: Six months, with possibility of extension

Seniority band:
 V 

Job family: Support
 
Organizational unit: Logistics, Procurement and Facilities
 
Position rated: Yes
 
Subject to rotation: No

Reporting directly to
 Procurement Logistics Assistant
 
Overall supervision by Head of Sub- Office Kakuma
 
Organizational Context and Scope:  

The International Organization for Migration (IOM) is committed to the principle that humane and orderly migration benefits migrants and society. 

IOM acts with its partners in the international community to: assist in meeting the growing operational challenges of migration management; advance understanding of migration issues; encourage social and economic development through migration, and; uphold the human dignity and well-being of migrants.

In Kenya, IOM has since significantly diversified its programming since 2005. 

IOM currently implements interventions within the areas of emergency and post-conflict response, preparedness and response, disaster risk reduction, livelihoods, healthcare and psychosocial assistance, assisted voluntary return of migrants, immigration and border management, migration and development, resettlement and repatriation, family reunification, counter human trafficking, assistance to vulnerable migrants, and labor migration.

Responsibilities and Accountabilities
 
Under the overall supervision of the Head of Sub-Office Kakuma and under the direct supervision of the Procurement Logistics Assistant, Kakuma, the incumbent will carry out the following duties and responsibilities:
  • Carry out the tracking and verification of supplies quality and supervision of its loading, offloading and transportation.
  • Receive all incoming supplies, check for accuracy against delivery notes and purchase orders, and report on any discrepancies.
  • Supervise casual cargo handlers, verify work has been done, prepare and track  payments.
  • Ensure all assets are well maintained, stored and assist in conducting a periodic inventory of IOM assets or whenever requested.
  • Coordinate with requesting units on goods/services to be received and obtain satisfactory delivery notes.
  • Provide and follow up the office needs of stock, expendables, services and share the same with COS assistant/HSO.
  • Ensure there is an adequate and neatly organized filling system for waybills, inventory records and other procurement and logistical records.
  • Ensure cleanliness and orderly arrangement of stores.
  • As needed may Act as COS assistant during his absence due to illness/leave.
  • Perform any other related tasks as requested.
Competencies
 
The incumbent is expected to demonstrate the following technical and behavioral competencies:
 
Behavioural
 
Accountability
  • Accepts and gives constructive criticism
  • Follows all relevant procedures, processes, and policies
  • Meets deadline, cost, and quality requirements for outputs
  • Monitors own work to correct errors
  • Takes responsibility for meeting commitments and for any shortcomings
Client Orientation
  • Identifies the immediate and peripheral clients of own work
Continuous Learning
  • Contributes to colleagues' learning
  • Demonstrates interest in improving relevant skills
Communication
  • Actively shares relevant information
  • Writes clearly and effectively, adapting wording and style to the intended audience
  • Listens effectively and communicates clearly, adapting delivery to the audience
Performance Management
  • Provides constructive feedback to colleagues
Planning and organizing
  • Effectively applies specialized knowledge of logistics and procurement to timely source goods and services
Professionalism
  • Masters subject matter related to responsibilities
  • Identifies issues, opportunities, and risks central to responsibilities
  • Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
  • Persistent, calm, and polite in the face of challenges and stress
  • Treats all colleagues with respect and dignity
  • Works effectively with people from different cultures by adapting to relevant cultural contexts
  • Knowledgeable about and promotes IOM core mandate and migration solutions
Teamwork
  • Actively contributes to an effective, collegial, and agreeable team environment
  • Contributes to, and follows team objectives
  • Gives credit where credit is due
  • Seeks input and feedback from others
  • Actively supports and implements final group decisions
Technical
 
Effectively applies knowledge of IOM policies and procedures in execution of responsibilities at appropriate level
 
Education and Experience
  • High School diploma or equivalent in Stores/Procurement or any relevant business discipline from an accredited institution.
  • A minimum of three years relevant experience in a busy procurement and stores environment.
  • Be proficient with Ms Office Products (Excel, Outlook, word etc.)
  • Be a team player, flexible and willing to learn.
  • Ability to pay attention to details, work under pressure and meet deadlines.
Languages
 
Required
  • Excellent written and spoken English and Kiswahili
Mode of Application:
 
Submit cover letter and CV including daytime telephone and e-mail address to:-

International Organization for Migration (IOM), 
Human Resources Department, 
P.O.Box 55040 – 00200, 
Nairobi, Kenya 

or send via e-mail to hrnairobi@iom.int

Closing Date: 29th January, 2016

Note:
 No Fee
 
The International Organization for Migration (IOM) does not charge a fee at any stage of the recruitment process (application, interview meeting, process or training). IOM does not concern itself with information on applicants’ bank details.

Only shortlisted applicants will be contacted.

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