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NGO Jobs in Kenya - Save the Children

Save the Children

Job Title: Logistics Officer
 
Team / Programme: Operations

Grade:  4
 
Location: Wajir

Post Type: National
 
Contract Length: 1 Year

Child Safeguarding: Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people 

Role Purpose: Under the supervision of the Logistics Coordinator, deliver timely, effective and accountable logistics support to Save the Children field teams in Wajir by coordinating effective procurement, communications and supply management, management of stores and overseeing the movement of goods and personnel.
 
Your support in the delivery of an effective logistics function will play a key role in the expansion of Save the Children programmes in Wajir to increase impact and enable positive change for children.
 
Scope of Role: 

Reports to: 
Logistics Coordinator

Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners. 

Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH. 

In 2012, as part of a global reorganization process, Save the Children combined the programmes of SC UK, SC Canada and SC Finland to create a single operation in Kenya. 

In Feb 2014, we completed a second transition, which saw us join forces with the British INGO, Merlin, and merge their health and nutrition programmes with our own. 

Save the Children now has an operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera, Turkana and Wajir and we work through partners in many other parts of the country. 

We employ nearly 300 staff and will have an operating annual budget in 2016 of approximately US$20 million.

Staff directly reporting to this post: None
 
Key Areas of Accountability:
 
Support the delivery of effective Programmes, in both development and humanitarian contexts, by:
  • Supporting the Logistics Coordinator in the delivery of in-country logistics activities, including relief distributions and maintenance and management of vehicle fleet and office equipment as part of the Wajir East logistics team;
  • Ensuring that programme purchases are made in a timely and transparent manner, that Save the Children procurement policies and procedures are followed at an optimal quality/price, and that all procurement procedures are properly implemented;
  • Implementing effective stock management and administration systems, thoroughly monitoring stock levels and advising on appropriate stocking and replenishment to meet project demands;
  • Supporting and participating in effective training of national staff responsible for the maintenance and efficient running of procurement, communications, transport, security and office infrastructure;
  • Ensuring vehicle fleet management complies with SC standards through appropriate allocation and safe use of vehicles and servicing and maintenance schedules are adhered to throughout the programme;
  • Preparing a monthly ‘Logistics Report’ to the Logistics Coordinator, detailing all logistical activities including fuel and procurement, and stock reporting, asset register updates, staff issues, and other relevant information;
  • Communicating security procedures effectively so they are understood and strictly adhered to throughout the programme and so that briefing, communication, transport and other systems are developed in support of the maintenance of good security for all staff and visitors;
  • Advising the Logistics Coordinator on evolving security situations to adapt logistics activities accordingly and ensure new emergency operations are effectively supported;
  • Enabling the evacuation of field based teams, in the event of an emergency;
  • Assisting the Logistics Coordinator in the proposal process by coordinating and helping identify technical logistics requirements;
  • Representing the principles and work of Save the Children to donors, United Nations, NGOs and INGOs, government, media and other stakeholders when required;
  • Complying with and promoting all Save the Children Global policies such as Child Safeguarding, Whistle blowing, Fraud, and Health and Safety.
Warehousing and Assets Management
  • Oversee management of programmes stocks, ensure stocks are well kept, levels are maintenance in line with programme consumption and movements are reconciled with project distributions.
  • Ensure the assets tracker is accurate and up to date;
  • Plan for and budget the depreciation of SC assets, such as computers, to ensure the sustainability of SC’s programme resources;
Competencies
 
1. Leading
  • Delivering Results: Takes personal responsibility and holds others to account to deliver our ambitious goals for children, continually improving own performance or that of the team/organisation.
  • Developing Self and Others: Invests time and energy to actively develop self and others to help realise their full potential, and to build the organisation’s capability for the future.
  • Leading and Inspiring Others: Demonstrates leadership in all our work, role models our values and articulates a compelling vision to inspire others to achieve goals for our children.
2. Thinking
  • Problem Solving and Decision Making: Takes effective, considered and timely decisions by gathering and evaluating relevant information from within or outside the organisation and making appropriate judgements.
  • Applying Technical Expertise: Applies the required technical and professional expertise to the highest standards, promotes and shares best practices within and outside the organisation.
  • Innovating and Adapting: Develops and implements innovative solutions to adapt and succeed in an ever – changing, uncertain work and global environment.
3. Engaging
  • Working Effectively with others: Works collaboratively to achieve shared goals and thrives on diversity of people and perspectives. Knows when to lead and when to follow and how to ensure effective cross- boundary working.
  • Communicating with Impact: Communicates clearly and confidently with others to engage and Influence, Promotes dialogue and ensures timely and appropriate messages, building confidence and trust with others.
  • Networking: Builds and uses sustainable relationships and networks to support the work of Save the Children.
Qualifications and Experience
 
Essential:
  • A Bachelor’s degree in Procurement and Supplies management (CIPS) or relevant area
  • Minimum 3 years relevant experience of logistics support, including procurement, warehousing and stock control, goods distribution, and transportation and vehicle fleet management in large international non-governmental organisation or other international relief/development body;
  • Experience of setting up office equipment, including communications and particularly with HF/VHF/Codan radio systems, satellite phones and communications procedures;
  • Ability to support the development of personal security and evacuation procedures;
  • Track record of training, managing and developing staff in logistics and administrative systems;
  • Excellent planning, coordination, and reporting skills, with the ability to organise a substantial workload comprised of complex, diverse tasks and responsibilities;
  • Strong communication, people management and interpersonal skills in English, with experience in leading multicultural, multi location, values driven teams;
  • Willingness to work and travel in often difficult and insecure environments;
  • Commitment to Save the Children global policies and values.

Job Title: Finance Intern
 
Team / Programme: Support Services

Location: Wajir
 
Grade: Post Type: National 
 
Contract Length: 3 Months
 
Child Safeguarding: Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people

Role Purpose:
 The Finance intern will provide Finance related support to the Wajir Area Office Finance team and other members of staff in the area Office.
 

Scope of Role: 

Reports to:
 Finance and Awards Officer

Dimensions:
 Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners. 

Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH. 

In 2012, as part of a global reorganization process, Save the Children combined the programmes of SC UK, SC Canada and SC Finland to create a single operation in Kenya. 

In Feb 2014, we completed a second transition, which saw us join forces with the British INGO, Merlin, and merge their health and nutrition programmes with our own. 

Save the Children now has an operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera, Turkana and Wajir and we work through partners in many other parts of the country. 

We employ nearly 300 staff and will have an operating annual budget in 2016 of approximately US$20 million.

Staff directly reporting to this post:
 None
 
Competencies
 
Leading
  • Delivering Results: Takes personal responsibility and holds others to account to deliver our ambitious goals for children, continually improving own performance or that of the team/organisation.
  • Developing Self and Others: Invests time and energy to actively develop self and others to help realise their full potential, and to build the organisation’s capability for the future.
  • Leading and Inspiring Others: Demonstrates leadership in all our work, role models our values and articulates a compelling vision to inspire others to achieve goals for our children.
Thinking
  • Problem Solving and Decision Making: Takes effective, considered and timely decisions by gathering and evaluating relevant information from within or outside the organisation and making appropriate judgements.
  • Applying Technical Expertise: Applies the required technical and professional expertise to the highest standards, promotes and shares best practices within and outside the organisation.
  • Innovating and Adapting: Develops and implements innovative solutions to adapt and succeed in an ever – changing, uncertain work and global environment.
Engaging
  • Working Effectively with others: Works collaboratively to achieve shared goals and thrives on diversity of people and perspectives. Knows when to lead and when to follow and how to ensure effective cross- boundary working.
  • Communicating with Impact: Communicates clearly and confidently with others to engage and Influence, Promotes dialogue and ensures timely and appropriate messages, building confidence and trust with others.
  • Networking: Builds and uses sustainable relationships and networks to support the work of Save the Children.
Main Responsibilities:
  • Prepare all cash payments/receipts by recording details on SC vouchers, ensuring prior approval by the budget holder.
  • Maintain cash balances according to the field office finance guidelines and advise the Finance Officer of any cash requirements.
  • Maintain the field office financial spread sheets and ensure all coding is in line with in country coding structure and programme budgets.
  • Carry out weekly and monthly cash counts with senior managers
  • Issues floats to staff as required ensuring that the proper authorization by the relevant line manager is approved and that floats are reconciled according to the finance guidelines.
  • Ensure proper documentation and filing of all finance documents ensuring good audit trail
  • Must be aware of and follow the programme budget and the donors allocation before committing any expenditures,
  • Perform any other relevant duties assigned by the Finance Officer or Area Programme Manager.
  • Comply with all relevant Save the Children policies and procedures with respect to child protection, code of conduct, fraud, health and safety, equal opportunities and other relevant policies.
Person Specification
  • Bachelors of Commerce degree in Accounting /Finance or equivalent will be an added advantage
  • Excellent computer skills especially in MS Excel and MS Word.
  • High level of integrity and ability to work as part of a professional team
  • Excellent communication skills and confidence to work with limited direct support.
  • Ability to work under high pressure to meet tight deadlines
  • Strong organisational and time management skills to be able to manage priorities within own workload, identify deadlines and cope with conflicting demands under pressure
  • Good analytical and problem solving skills, with ability to devise appropriate systems and solutions
  • A flexible approach to working and ability to take the initiative where appropriate.
  • Fluency in written and spoken English
How to Apply
Interested candidates should send the applications before or on 15th January 2016 to wajir.jobapplications@savethechildren.org while stating the position they are applying for in the subject line of the email. 

Hand delivered applications will not be accepted.

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