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Office Administrator Job in Kenya

Our client an insurance brokerage firm in Kenya seeks to recruit a reliable, aggressive and goal oriented candidate to serve in the position of Office Administrator in Mombasa

Core Functions;
  • Organize Training
1.    Organize and Assist
2.    Trustee Training Seminars
3.    Hot Topic Seminars
4.    Budget Briefing Seminars
  • Provide full office administration support- Monthly updating of client information
  • Administer and monitor the day to day office activity in order to ensure clients are served in an accurate and timely manner
Other Roles
  • Assist with preparation of the Quotations and Tender preparation.
  • Organizes day to day banking of collected premiums.
  • Reconcile the client accounts and sending out Renewal invitations.
  • Establish and maintain Client and Underwriters accounts.
  • Ensure transactions are properly recorded and entered into the computer ( Underwriting).
  • Prepare income statements for underwriter and follow up on commissions.
  • Maintain policy files and records for clients.
  • Implement and maintain receiving/dispatching system.
  • Recording and follow-up of utilities bills and collections of premiums.
  • Make follow up to ensure clients receive Risk Notes, receipts and certificates.
  • Manage the filing, storage and security of documents.
  • Respond to inquiries and maintain records of the same to ensure follow up.
  • Manage the repair and maintenance of computer and office equipment.
  • Ensure permits and licenses are up to date.
  • Supervise customer services and responds to customer inquiries.
  • Co-ordinate booking of meeting rooms and maintain a register to be signed by staff using the rooms.
  • Co-ordinate all office repairs.
  • Co-ordinate office cleaning with external contractors.
  • Ensure messengers clean up early in the morning and maintain high standards of cleanliness.
  • Assist with preparation and advertising materials.
  • Perform other related duties as required.
Skills:
  • Event planning skills.
  • Ability to maintain high level of confidentiality.
  • Good time management skills.
  • Knowledge of office procedures.
  • Excellent public relations and communication skills both written and oral form.
  • Ability to work independently.
  • Organizational and computer skills.
  • Finance and budget administration skills.
  • Ability to accommodate changing needs of management / administration.
Qualifications;
  • Minimum 3 years front office or administrative experience preferably in insurance industry.
  • Degree in Administration or any relevant course on Office Management.
  • Intermediate or advanced computer skills; 
  • Experience using MS Word, Excel, and PowerPoint.
Email your application letter and CV to jobs@jantakenya.com clearly indicating ‘Office Administrator’ on the subject line


Do not attach any certificates.

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