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Front Office, Administration & HR Assistant Job in Kenya

Preferred Personnel Africa Limited (PPA) is a professional Human Resource firm with over 20 years’ experience in the East African Market. 

Our mission is to provide holistic Human Resource Solutions through a unique blend of experience, skills, and working methodology.

PPA is currently looking for a
 Front Office, Administration & HR Assistant

The incumbent will be responsible for receiving all visitors, clients, suppliers that come to PPA, either by walking in, telephone or the internet.

She/he will be expected to listen and address all queries that come into PPA and direct them to the right section/person for attention. 

She/he will also be responsible for the cleanliness of the office, maintenance of office equipment and ensure utility bills are paid on time. Under HR, the incumbent will support the recruitment team. 

The overriding principle being to contribute to team effort by accomplishing results as needed.

Roles and Responsibilities
Front Office Duties
  • Receiving, making and transferring calls, paying attention to the callers to ensure that they are given accurate answers to their inquiries.
  • Managing the info account by re-directing inquires to the relevant people for attention.
  • Offer visitors tea/coffee or water.
  • Maintaining office equipment and supplies
  • Ensure the kitchen and office area is clean and presentable at any given time.
  • Keep proper records of any cash used from the petty cash kitty.
  • Following up and ensuring all office bills are paid on time
Human Resources
  • Scheduling registration interviews and other interviews as requested by the recruitment
  • Schedule registration interviews and other interviews as requested by the recruitment team.
  • Conduct aptitude test
  • Collecting registration money and ensuring a receipt is given out to any client who has fully registered with PPA.
  • Be involved in the recruitment of entry level candidates under the supervision of the recruitment team.
  • Send regrets to the unsuccessful candidates.
  • Ensure that the PPA databank of candidates is updated regularly
Essential Minimum Academic and Professional Requirements
  • A Bachelor of Arts degree in Business Management, Administration, Human Resources or other related field. With at least 1 years’ experience
  • A diploma in Business Management, Administration or Human resources or any other related field. With At least 2 years’ experience.
  • Proficient in MS Office (Ms Word, Excel, and the Internet)
  • Demonstrated experience in leadership and critical thinking.
Person Specification
  • A critical thinker and one who takes initiative and proposes new ideas or improved ways of doing things.
  • Cheerful, warm welcoming person with good communication and interpersonal skills.
  • Hard working and
  • Having integrity
  • A team player
  • Good report writing skills
  • Interest in research work
If you meet the above mentioned requirements, please send your application letter, stating your current and expected salary and the contact of 3 professional referees and detailed CV to by 13th November 2015.

Please put the job title as the subject line on your email.

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