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Administrative Assistant Job in Nairobi, Kenya

Job Title: Administrative Assistant 
 
Industry: Construction
 
Location:  Nairobi
 
Salary: Kshs 25,000 (Gross) 

Our client is looking for an Administrative Assistant to help run the daily operations of the firm.
 

Responsibilities:
 
Communication Management
  • Managing incoming correspondences – phone calls, letters and emails.
  • Provide customers and visitors with information on the company’s services.
  • Act as a first point of contact by representing the company in a positive manner.
  • Act as liaison between departments to facilitate communication at the executive level.
  • Planning, organizing and attending meetings and ensuring the Director is well prepared for meetings.
  • Record and circulate minutes of meetings.
  • Organizing and maintaining diaries and making appointments.
Data Management
  • Manage both paper and electronic filing systems.
  • Opening and maintaining customer files.
Reporting
  • Updating management reports on sales and prospects.
  • Producing documents, briefing papers, reports and presentations.
Office Operations & Support
  • Maintain inventory of office supplies, equipment and other consumables and expedite procurement of supplies.
  • Manage travel and logistics details for staff.
  • Support HR in leave management and ensure timely payment of statutory payments.
  • Any other duties as assigned.
Desired Qualifications
  • Diploma in Office Administration or related field.
  • At least two (2) years minimum work experience in a similar role.

If you are a motivated and energetic individual who takes initiative, is detail-oriented and takes extreme pride in their work, kindly send in your CV ONLY, quoting the job title (Administrative Assistant) on the subject line to hr.admin@tri-b.co.ke by Wednesday 9th September, 2015.

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