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Administration Assistant Job in Kenya

Job Title: Administration Assistant
 
Reference: FA 2015
 
Recruiter: Stratostaff East Africa

Location: Kenya

Available: ASAP
 

Category: Experienced

Offer: Neg.
 
 
Profile Introduction:
 Stratostaff is a provider of Flexible Staffing Solutions to medium size firms, multinationals and government throughout East Africa. 


By offering full human resource life cycle solutions, Stratostaff is able to contribute better talent selection, improved staff productivity and employment risk management for our clients. 

Stratostaff seeks to recruit an Administrative Assistant.

Qualifications / Requirements
  • University Degree in Business Administration, Secretarial Studies and or HR, or related field.
  • Higher Diploma in Human Resource Management/ Business Administration
  • Minimum 6 months experience in Front Office/Customer Care/ Administration Assistant role
Job Specification- 
 
A. Perform Receptionist duties
  • Attend to all incoming telephone calls and faxes.
  • Assist staff in making telephone calls and sending out faxes.
  • Receive and direct all visitors.
  • Assist in receiving all correspondence; sign for and record all parcels, letters and applications delivered at the office and deliver to the particular department/ individual.
  • Maintain the receptionist area in good condition reflective of Altima Africa’s corporate identity.
  • Record messages for staff while they are away and submit these to them when they get back. 
  • Ensure that cheque and cash payments are dispatched in a timely manner.
B. Assist with office management and maintenance
  • Assist in maintaining all office physical equipment and ensure that the office is always in top functional condition and attractive in appearance.
  • Ensure that all communication processes are functioning effectively such as telephone, faxes, scanners, printers and internet connectivity.
  • Maintain an updated contacts data-base.
C. Assist in providing administrative support to office operations & and HR department
  • Update the job book on positions and short-listed candidates.
  • Contact candidates for interviews.
  • CV Database Management
  • CV Archiving.
  • Conduct Background & Reference Checks.
  • Coordinate database registration candidates’ interviews.
  • Assist in the coordination of all recruitment assignments.
  • Maintaining records & files for all Letter of Assignment (LOA) and Contracts.
  • Any other roles called upon to undertake as and when necessary
Competencies
  • Be Creative and demonstrate innovative.
  • Able to work effectively in a highly collaborative team approach.
  • Customer service; ensure customer satisfaction through the provision of professional, efficient and effective assistance.
  • Strong organizational and coordination skills.
  • Ability to multi task within a fast paced environment with equally pressing deadlines.
  • Ability to “join the dots” and think on your feet.
  • Team player with excellent interpersonal skills.
  • Tact and diplomacy.
How to Apply    
 
If you are qualified and up to the challenge send your Resume and Cover Letter to vacancies@stratostaff.co.ke

Please note that only qualified candidates will be contacted. 
 

Stratostaff is an Equal Opportunity Employer

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