Job Title: Administration Assistant
Reference: FA 2015
Recruiter: Stratostaff
East Africa
Location: Kenya
Category: Experienced
Offer: Neg.
Profile Introduction: Stratostaff is a provider of Flexible Staffing Solutions to medium size firms, multinationals and government throughout East Africa.
Profile Introduction: Stratostaff is a provider of Flexible Staffing Solutions to medium size firms, multinationals and government throughout East Africa.
By offering full human resource life
cycle solutions, Stratostaff is able to contribute better talent selection,
improved staff productivity and employment risk management for our
clients.
Stratostaff seeks to recruit an
Administrative Assistant.
Qualifications / Requirements
Qualifications / Requirements
- University Degree in Business Administration,
Secretarial Studies and or HR, or related field.
- Higher Diploma in Human Resource Management/
Business Administration
- Minimum 6 months experience in Front
Office/Customer Care/ Administration Assistant role
Job Specification-
A. Perform Receptionist duties
- Attend to all incoming telephone calls and
faxes.
- Assist staff in making telephone calls and
sending out faxes.
- Receive and direct all visitors.
- Assist in receiving all correspondence; sign
for and record all parcels, letters and applications delivered at the
office and deliver to the particular department/ individual.
- Maintain the receptionist area in good
condition reflective of Altima Africa’s corporate identity.
- Record messages for staff while they are away
and submit these to them when they get back.
- Ensure that cheque and cash payments are
dispatched in a timely manner.
B. Assist with office management and
maintenance
- Assist in maintaining all office physical
equipment and ensure that the office is always in top functional condition
and attractive in appearance.
- Ensure that all communication processes are
functioning effectively such as telephone, faxes, scanners, printers and
internet connectivity.
- Maintain an updated contacts data-base.
C. Assist in providing administrative
support to office operations & and HR department
- Update the job book on positions and
short-listed candidates.
- Contact candidates for interviews.
- CV Database Management
- CV Archiving.
- Conduct Background & Reference Checks.
- Coordinate database registration candidates’
interviews.
- Assist in the coordination of all recruitment
assignments.
- Maintaining records & files for all Letter
of Assignment (LOA) and Contracts.
- Any other roles called upon to undertake as
and when necessary
Competencies
- Be Creative and demonstrate innovative.
- Able to work effectively in a highly collaborative
team approach.
- Customer service; ensure customer satisfaction
through the provision of professional, efficient and effective assistance.
- Strong organizational and coordination skills.
- Ability to multi task within a fast paced
environment with equally pressing deadlines.
- Ability to “join the dots” and think on your
feet.
- Team player with excellent interpersonal
skills.
- Tact and diplomacy.
How to Apply
If you are qualified and up to the
challenge send your Resume and Cover Letter to vacancies@stratostaff.co.ke
Please note that only qualified
candidates will be contacted.
Stratostaff is an Equal Opportunity
Employer