The European Union Delegation to the
Republic of Kenya is looking for a Secretary
Ref: 15/08/2015
Ref: 15/08/2015
Abroad, the EU is represented through
more than 140 diplomatic representations, known also as EU Delegations, which
have a similar function to those of an Embassy.
The EU Delegation in Nairobi is one of the world’s
largest European Union Delegations.
The EU Delegation to Kenya ensures the representation of the EU to Kenya, analyses Kenya's politics, economics, social, development and foreign policies and implements EU development aid while promoting and defending the values and interests of the EU.
The EU Delegation to Kenya ensures the representation of the EU to Kenya, analyses Kenya's politics, economics, social, development and foreign policies and implements EU development aid while promoting and defending the values and interests of the EU.
We are looking for A secretary to provide administrative support to
the Administration section as well as other sections in both Delegation Kenya
& Somalia.
Main Responsibilities
Main Responsibilities
·
Coordinate and arrange meetings;
·
Draft meeting minutes and contribute
to meeting reports;
·
Arrange and/coordinate logistics for
missions;
·
Arrange and/coordinate logistics for
visitors;
·
Analyse/sort and dispatch incoming
and outgoing correspondences in a timely manner, upon general instruction from
the Head of Section;
·
Prepare the archiving files;
·
Coordinate logistics arrangements and
administrative issues;
·
Any other tasks as requested by Head
of Delegation and/or Head of Section
Eligibility Criteria
·
Kenya Certificate of Secondary
Education; Diploma Level in Secretarial/Administration Studies or equivalent.
·
At least 5 years working experience
as a secretary and/or administrative assistant – of which at least one year in
an International Organisation or Diplomatic Mission.
Other Qualifications
·
Specific knowledge of the EU working
procedures will be an advantage.
·
Specific knowledge of and experience
in UN environment will be an advantage.
·
Excellent IT knowledge in MS Office
and skills in document management (filing/archiving).
·
Excellent written and spoken English
(working language).
·
Excellent oral and written presentation
skills and ability to develop and maintain networks of contacts.
·
Ability to build and maintain
positive working relationships with colleagues, counterparts from EU member
states, UN agencies and third countries, and other stakeholders, and ability to
adapt well to a multi-cultural environment.
·
Personal initiative and ability to
focus on priorities and meet deadlines.
·
Open, flexible personality; excellent
ability to perform duties with accuracy within a given deadline.
·
A high degree of integrity and the
ability to deal with confidential information is required
The position is based in Nairobi for
an unlimited duration subject to three-month probation. As an indication,
the monthly basic salary starts at KShs. 157,922 (subject to local tax law). Benefits,
such as additional pension scheme and medical insurance, are offered to
employees and their families under certain conditions.
The position is open to nationals and residents of Kenya with a valid work permit (compulsory).
How to Apply
Please send your motivation letter and detailed CV in the EU FORMAT (compulsory) addressed to the Head of Administration using Delegation-Kenya-Recruitment@eeas.europa.eu by 14 August 2015, midnight and should have in the subject line “Secretary to the Administration section”.
Only Short-listed Candidates will be contacted.
The position is open to nationals and residents of Kenya with a valid work permit (compulsory).
How to Apply
Please send your motivation letter and detailed CV in the EU FORMAT (compulsory) addressed to the Head of Administration using Delegation-Kenya-Recruitment@eeas.europa.eu by 14 August 2015, midnight and should have in the subject line “Secretary to the Administration section”.
Only Short-listed Candidates will be contacted.
The Delegation will not supply
additional information or discuss the selection procedure by telephone: please
address any queries concerning this procedure to the provided email address.
Deadline for applications is 14
August 2015, midnight