International Rescue Committee
Vacancy: Supply Chain Co-ordinator
Sector: Supply
Chain
Location: Kenya
Employee Type: Regular
Background: The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster.
At work today in over 40 countries
and 22 U.S. cities, we restore safety, dignity and hope to millions who are
uprooted and struggling to endure. The IRC leads the way from harm to home.
IRC Program in Kenya: The International Rescue Committee (IRC) was established in Kenya in 1992, and has been providing lifesaving services to vulnerable populations in Kenya up to date.
IRC Program in Kenya: The International Rescue Committee (IRC) was established in Kenya in 1992, and has been providing lifesaving services to vulnerable populations in Kenya up to date.
IRC operates in North rift region in
the vast Turkana County, North Eastern region in Hagadera of Dadaab Sub-county
of Garissa County and in Urban of Nairobi capital.
IRC implements programs
in the areas of comprehensive primary health care, nutrition, protection, peace
building, water sanitation and hygiene (WASH), HIV/AIDS prevention, response to
gender based violence, disaster reduction, livelihoods and governance.
Currently, the IRC operates relief
services in two refugee camps in Kenya, Hagadera in Dadaab and Kakuma refugee
camp in Turkana west Sub County in northern Kenya.
Besides providing services in the
refugee camp, The IRC also supports local communities in Turkana and Garissa
Counties, as well as in Kenya’s capital Nairobi for urban refugees in Eastleigh
area with commitment to service provision.
Objectives: As part of the Country Operations functions, the Supply Chain (SC) department led by the Supply Chain Coordinator (SCC), works towards the Country Program Quality Improvement Plans of Customer Service, Decentralization and Compliance.
Summary of Responsibilities: Reporting to the Deputy Director, Operations (DDO), the Supply Chain Coordinator is ultimately responsible to ensure all the field offices (Nairobi, Kakuma, Dadaab, Urban PIK and Lodwar) have sound logistics, procurement and administrative management including Asset, Fleet and Supply Chain management.
Objectives: As part of the Country Operations functions, the Supply Chain (SC) department led by the Supply Chain Coordinator (SCC), works towards the Country Program Quality Improvement Plans of Customer Service, Decentralization and Compliance.
Summary of Responsibilities: Reporting to the Deputy Director, Operations (DDO), the Supply Chain Coordinator is ultimately responsible to ensure all the field offices (Nairobi, Kakuma, Dadaab, Urban PIK and Lodwar) have sound logistics, procurement and administrative management including Asset, Fleet and Supply Chain management.
The Supply chain
Coordinator will directly manage and supervise the team in the Nairobi
Office.
Major Responsibilities
Compliance:
Major Responsibilities
Compliance:
- SC polices and procedures are in compliance
with applicable IRC, funding source and government policies, procedures
and requirements.
- All locations and staff act in accordance with
the policies.
- DDO is promptly informed of any areas of
concern or potential or suspected violations.
- Presence of documented in-country policies as
required by IRC to support effective logistics services.
- In-country logistics polices and procedures
are developed/documented in compliance with the IRC standards & are
reviewed / approved by Country Director.
- Compliance with policies is documented through
systematic and random verifications of policy implementation and logistics
records, based on a schedule agreed with DDO.
- Compliance checks are documented in a monthly
Logistics report submitted to DDO.
- Consistent and constructive support to other
departments to ensure effective, compliant polices & procedures.
- Related operating policies and procedures are
compliant.
- SC effectively communicates all relevant compliance
issues during program design / development and Grant Opening & Closing
Meetings, or as encountered.
Training & Outreach:
- The SCC proactively develops the skills of SC
staff to understand and utilize logistics management tools to design and
implement quality programming. The SCC proactively provides
orientation to non-logistics staff to optimize support effectiveness.
- Logistics workshops schedule and plan for all
staff and units is developed and documented.
- Every field office receives (minimum) one visit
from the SCC every four months. Each field visit includes at least one day
of formal training, reflected in the plan.
- Main office training plan to appropriately
target all departments and staff levels on a four-monthly basis.
- SCC develops and maintains an effective
orientation package, and ensures that new staff members are appropriately
orientated in a timely manner.
- SCC ensures that the logistics department
maintains cooperative relations with other departments, and interacts with
them in positive manner.
- SCC actively participates in regularly
scheduled meetings to enhance and develop integrated operations support to
program activities.
Staff Management:
- Practice excellent human resource management,
supporting the development, promotion and retention of a motivated team of
qualified and experienced staff.
- SC department is structured according to a
current and approved organizational chart and set of JDs which clearly
define the functions and responsibilities of each position.
- SCC mentors and works with senior Logistics
staff to develop technical and managerial skills to assume greater
responsibility. Constructive semi-annual and annual performance reviews,
including capacity development plans, are prepared for and discussed with
each direct report.
- All SC staff have performance objectives
established and reviewed in a timely and constructive manner in accordance
with policy.
- SCC promotes a positive work environment in
the department, including transparent decision-making through open
communication and regular departmental meetings (at minimum) every two
weeks.
- Ensure senior staff has the capacity to
effectively manage the SC function during SCC planned or unplanned
absence.
Technical Management & Systems:
- Effective SC management systems support the
design and implementation of quality programming without compromising
compliance.
- Procurement plans are developed and
maintained, in collaboration with program staff for major grants.
- PR lead times are minimized as demonstrated by
the PR tracking and average procurement times.
- Country Office has established, and maintains
an approved authorized supplier list which facilitates procurement.
- Country Office has established contracted
suppliers, as appropriate, for frequently purchased items and services
(travel).
- Procurement files are completed and maintained
in accordance with IRC Policy.
- An asset replacement plan is developed,
maintained and used as input to new budgets
- Asset records are maintained in accordance
with IRC procedures and regular spot check confirms the completeness and
accuracy of the records.
- Property and assets are safeguarded through
consistent implementation of access control and security protocols.
- Essential systems are routinely backed up as
required to support regular operations and to facilitate emergency
relocation.
Coordination, communication with
Logistics and other stakeholders:
- Attend and participate in the Logistics
cluster meetings with UN and NGOs and get use of the information and
lessons learned.
- Coordinate with NGOs who operate in Nairobi,
Lodwar, Kakuma and Dadaab in any supply chain related issues.
Professional Standards
The IRC and IRC workers must adhere
to the values and principles outlined in IRC Way - Standards for Professional
Conduct.
These are Integrity, Service, and
Accountability.
In accordance with these values, the
IRC operates and enforces policies on Beneficiary Protection from Exploitation
and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and
Anti-Retaliation.
Requirements
Requirements
- Bachelors Degree required; Masters Degree in a
related field preferred or relevant field experience; Logistics and supply
chain management is a plus.
- At least three years of oversees experience
(ideally in Africa), preferably in post-conflict/development work with
management and supervisory responsibilities in logistics;
- Experience with security policy and
management;
- Excellent organizational and analytical
skills;
- Experience with remote technical management of
field and satellite offices;
- Systems and process oriented - ability to
design, implement and train;
- Strong communication, interpersonal and
diplomatic skills when in contact with the staff, and representatives of
other national and international organizations;
- Experience with training and developing
national staff;
- Ability to work well under potentially
unstable security environments, and administrative and programmatic
pressures.
- Must demonstrate flexibility, and ability to
readily adapt to changing requirements and environments;
- Experience in training and capacity building;
- Team builder, sense of humor, excellent
interpersonal skills and the ability to resolve disputes and conflict;
- Excellent English oral and written skills a
must.
Kenyan nationals are encouraged to
apply.
International allowances are not available
for this position.
Salary and employee benefits are
compliant to the Kenyan NGO Sector.
How to Apply
How to Apply
CLICK HERE to
apply online
Vacancy: Health Information System (HIS) Officer
Sector: Information
Technology
Location: Kenya
Employee Type: Regular
Employee Category: Full
Time
Job Purpose / Objective: Under the supervision of the Field Coordinator the HIS officer shall be responsible for the overall collection, summarizing, compiling and dissemination, storing and timely reporting of all forms of health and nutrition related data generated from the activities of the Health, Nutrition and RH/HIV programs.
He/she will supervise and head the
HIS department. He/she shall be expected to keep hospital records and
stationery, and also act as the focal IT person at field level.
Key Responsibilities
- Overall responsibility for the compilation and
interpretation of health data.
- To develop and provide the required data
collection instruments to all health facilities.
- Continuous and frequent close monitoring /
supervision of all levels of data collection from entry, filling,
compiling, summarizing and giving feedback to program managers and Field
Coordinator.
- To enforce timely submission of data from all
the collection points, including monthly planning reports for all
departments.
- To ensure quality and integrity of data.
- Assist the sources of health information to
utilize data for planning and management purpose.
- Provide technical input, review and validate
all IRC reports with regards to data mentioned.
- Feeding of health information into the program
planning process
- Provide data to IRC, UNHCR and relevant
Implementation Partners (IPs) and put in place a feedback system to the
various sources in the health program.
- To develop a health database that can be
shared within a Local Area Network (LAN)
- Overall responsibility for special data
management projects including:
1.
VCT & PMCT Data,
2.
Pepfar reports
3.
TB Data
4.
Nutrition reports
5.
Knowledge & Attitude Surveys
6.
Disease Surveillance
Provide ICT support
- Prepare quarterly and annual reports and
contribute to the development of the annual work plan.
- Develop and manage database system for
monitoring and evaluation and generate periodic reports to inform and
guide programmes.
- Manage hospital records.
Development of Data collection
systems and tools
- In close collaboration with the Health,
Nutrition, Gender Based Violence and RH / HIV programs, ensure the
integrated development, strengthening, harmonization data collection tools
and use
Key Result Area
- Provide technical leadership, manage,
supervise and coordinate all HIS staff, review their performance as per
the IRC’s staff policy.
Required Qualifications:
- Bachelor of Science degree in Health
Information management or equivalent.
- Computer literacy with possible advanced Ms
word, Ms Excel, Ms PowerPoint and Ms access
- Knowledge in computer statistical packages
(EPI INFO,SPSS and Stata)
Required Experience & Competencies:
- At least 5 years experience in managing
Health Information System
- Strong communication skills; oral, written and
presentation skills.
- Strong management skills(Managing, motivating
and developing staff)
- Team player.
- Ready to work in difficult environmental
conditions
- Must be flexible and culturally sensitive
Kenyan nationals are encouraged to
apply.
International allowances are not
available for this position.
Salary and employee benefits are
compliant to the Kenyan NGO Sector.
How to Apply
How to Apply
CLICK HERE to
apply online
Vacancy: WPE Program Manager
Sector: Women's
Protection and Empowerment
Location: Kenya
Employee Type: Regular
Employee Category: Full
Time
Job Purpose / Objective: The
GBV Manager will be the focal point for IRC’s GBV program in Hagadera and
Kambioos refugee camps.
With technical support from the GBV
Coordinator and GBV Technical Unit, the GBV Manager will be responsible for
implementing the GBV program in Hagadera and Kambioos refugee camps and
ensuring that the goals and objectives of the program are met.
He/She will provide technical and
line management oversight to the field-based staff of GBV. The position reports
to the GBV Coordinator in Nairobi.
Key Responsibilities
a. Programming
a. Programming
- Provide ongoing leadership to the team and
oversee implementation and coordination of activity plans to ensure
targets are met.
- Provide ongoing support to staff and partners
through training and guidance to ensure programming meets GBV best
practice and guiding principals that prioritizes the security of
beneficiaries and staff.
- Oversee the expansion of adolescent girls and
women’s empowerment programming including women’s centre activities and
work to achieve sustainable and community-owned management mechanisms for
these.
- Conduct/participate in ongoing GBV assessments
to guide GBV programming in IRC Dadaab operations
- Lead in the implementation of IRC’s Dadaab GBV
strategy to meet the needs of GBV survivors.
- Strengthen support mechanisms to ensure
survivors can access services in a timely manner.
- Ensure that the profile of the program and
staff are maintained at the appropriate level and GBV staffs’ performance
is managed in line with IRC practices and policies. The position line
manages two GBV officers in Hagadera and Kambioos Camps
- Support the development of strategic
partnerships with local organizations on GBV programming in Dadaab.
b. Grant Management
- Ensure adequate monitoring systems are in
place which can be used to demonstrate project impacts and inform ongoing
program design.
- Manage and oversee all GBV grants in line with
IRC policies and practices; develop and maintain work, spending and
procurement plans for multiple projects. Participate in all WPE Grant
Opening, Mid-Term and Closing meetings.
- Ensure that all internal and donor reporting
requirements are met and that reports are of a high quality and submitted
on time.
- In coordination with GBV Coordinator, DDP,
Grants Unit and HQ Technical Unit, play a leading role in the development
of proposals
c. Staff and Community Capacity
Building
- Design and implement staff training plans for
national and refugee team members.
- Develop, conduct, and supervise trainings on
GBV including basic counseling, clinical management of rape, GBV basics,
and key GBV resources for partners, community members, and service
providers.
- Collaborate with the health team managers
(clinical services, Nurtrition, Community health and HIV) to ensure that
staff are well trained on GBV and support to survivors
d. Coordination and Networking
- Work with partners, government, and other NGOs
and UN agencies to establish appropriate systems to ensure survivors can
access services in a timely and confidential manner.
- Develop and maintain effective working
relationships with all stakeholders– including community leaders, NGOs, UN
agencies, and other IRC team members (especially HIV, and clinical
services) to enhance multi-agency and multi sectoral cooperation and
coordination.
- Participate in the GBV Working Group Meetings
at camp levels and Dadaab level
- Ensure GBV response and prevention are
incorporated into other sectors and humanitarian activities, through
trainings, advocacy and other mentoring or support.
e. Administration
- Recruit national staff in conjunction with
Human Resources Department and maintain updated job descriptions, conduct
interviews, orient new staff to the IRC and the GBV program.
- Supervise GBV staff directly, as well as
interns and consultants as needed.
- Ensure Performance Management System
documentation is in place and followed up regularly.
- Recommend and implement a capacity building
plan for project staff.
- Ensure GBV staff understands and follows IRC
and donor Policies and Procedures
Requirements
- 3 years program management experience,
including at least 1 year in a humanitarian context with GBV focus
- MA/S or equivalent in social science,
humanities or related degree
- Good interpersonal and team building skills
- Community education/training experience
desirable
- Ability to live and work under pressure in an
unstable security environment
- Experience in proposal writing is preferred
- Fluency in English. Somali language
preference.
Kenyan nationals are encouraged to
apply.
International allowances are not
available for this position.
Salary and employee benefits are
compliant to the Kenyan NGO Sector.
How to Apply
How to Apply
CLICK HERE to
apply online
IRC leading the way from harm to home.
IRC is an Equal Opportunity Employer.
IRC leading the way from harm to home.
IRC is an Equal Opportunity Employer.
IRC considers all applicants on the
basis of merit without regard to race, sex, color, national origin, religion,
sexual orientation, age, marital status, veteran status or disability.
Disclaimer: Please take note that International Rescue Committee (IRC) does not ask for any fees in connection with its recruitment processes. In the event that you receive any request for payment of any sort, please get in touch with us on Tel: +(254-020) 2727730, Email: IRCKenya@rescue.org or report to the nearest police.